Accounts Receivable & Billing Clerk

Dap-Construction-Management-LLC; Phoenix (AZ); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

401(k) with company match

Medical, dental, and vision insurance

Company-paid life insurance

Short-term disability coverage

Paid Federal holidays (11)

Paid time off

Professional development and careerAdv

Job summary

DAP Construction Management is seeking an organized Accounts Receivable & Billing Clerk in Phoenix, AZ to support project billing, payment tracking, and customer account reconciliation.

You will work closely with the Controller and project managers to prepare accurate invoices, meet deadlines, and maintain complete project billing records. Construction billing experience is preferred but not required for strong AR candidates.

Qualifications

• Previous accounts receivable, billing, or accounting support experience preferred.
• Construction billing experience is a plus.
• Experience with FOUNDATION or similar accounting software preferred.
• Working knowledge of Microsoft Excel, Outlook, and PDF documents.
• Strong attention to detail, organization, and follow-through.
• Professional communication skills and ability to manage recurring deadlines.
• Competitive salary with experience.
• 401(k) with company match.
• Medical, dental, and vision insurance eligibility.
• Company-paid life insurance and short-term disability coverage.
• Paid Federal holidays (11) and paid time off.
• Professional development and advancement opportunities.

Responsibilities

• Prepare project invoices and progress billing packages using approved schedules of values, project updates, and contract requirements.
• Maintain a billing calendar and coordinate with project managers to obtain approvals and supporting documentation.
• Submit approved invoices through customer portals or email and track acceptance, corrections, and payment status.
• Record and apply customer payments in FOUNDATION accounting software.
• Reconcile project billing records, including outstanding invoices, retainage, short payments, and unapplied receipts.
• Review AR aging, follow up on outstanding balances, and document collection activity.
• Maintain organized billing files and customer correspondence.
• Assist with final billing, retainage collection, project closeout, and month-end AR reporting.
• Research discrepancies and escape unresolved issues to the Controller.

Skills

Attention to detail

Organization

Follow-through

Professional communication

Deadline management

Tools

FOUNDATION accounting software

Microsoft Excel

Outlook

PDF documents

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

General and Admin Clerical Phoenix, AZ, US

2 days ago Requisition ID: 1031

Salary Range: $20.00 To $24.00 Hourly

DAP Construction Management is seeking an organized, detail-oriented Accounts Receivable & Billing Clerk to support project billing, payment tracking, and customer account reconciliation.

This position works closely with the Controller and project managers to prepare accurate invoices, meet billing deadlines, and maintain complete project billing records.

*Construction billing experience is preferred, but we will consider candidates with a solid accounts receivable background.

Responsibilities

• Prepare project invoices and progress billing packages using approved schedules of values, project updates, and contract requirements.
• Maintain a billing calendar and coordinate with project managers to obtain approvals and supporting documentation.
• Submit approved invoices through customer portals or email and track acceptance, corrections, and payment status.
• Record and apply customer payments in FOUNDATION accounting software.
• Reconcile project billing records, including outstanding invoices, retainage, short payments, and unapplied receipts.
• Review AR aging, follow up on outstanding balances, and document collection activity.
• Maintain organized billing files and customer correspondence.
• Assist with final billing, retainage collection, project closeout, and month-end AR reporting.
• Research discrepancies and escape unresolved issues to the Controller.

Qualifications

• Previous accounts receivable, billing, or accounting support experience preferred.
• Construction billing experience, including progress billing, schedules of values, AIA payment applications, or retainage, is a plus.
• Experience with FOUNDATION or similar accounting software preferred.
• Working knowledge of Microsoft Excel, Outlook, and PDF documents.
• Strong attention to detail, organization, and follow-through.
• Professional communication skills and ability to manage recurring deadlines.
• Competitive salary with experience.
• 401(k) with company match.
• Medical, dental, and vision insurance eligibility.
• Company-paid life insurance and short-term disability coverage.
• Paid Federal holidays (11) and paid time off.
• Professional development and advancement opportunities.