Accounts Receivable Associate

Boston Document Systems, Inc.; Marlborough (MA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

401(k) matching

Paid time off

Life insurance

Pet insurance

Professional development

Company events

Job summary

Boston Document Systems, Inc. is seeking a dedicated Accounts Receivable Associate to support our Marlborough, MA accounting team. This role offers hybrid work with in-office days and the possibility to work remotely as needed.

You will process payments, post revenue, invoice generation, and lead AR reconciliations while collaborating with other departments. Strong Excel skills and experience with eAutomate are preferred.

Qualifications

• Proven working experience in accounts receivable.
• Strong understanding of basic accounting principles and collections.
• Proficient in MS Excel and data entry.
• Ability to work accurately in a fast-paced environment.
• Excellent communication and customer service skills.

Responsibilities

• Process accounts and incoming payments per policies.
• Perform day-to-day AR transactions and postings.
• Prepare bills, invoices and bank deposits.
• Reconcile AR ledgers and ensure proper posting.
• Contact clients to resolve invoice payment issues.
• Collaborate with other departments on client accounts.
• Send bill reminders and follow up on payments.
• Generate AR status reports.
• Cross training in other accounting areas.

Skills

Accounts Receivable

Excel

MS Office

Communication skills

Customer service

Education

High school diploma or equivalent

Associate degree preferred

Tools

eAutomate

ERP software

Job description

Description

This position is Hybrid/Remote. Candidate must be in the New England area and able to report to the Marlborough, MA office one day per week or more frequently if the job requires it.

Boston Document Systems (BDS) redefines today’s office with highly innovative and cutting-edge equipment solutions that maximize printing, copying and document production efficiencies for clients nationwide. We have redefined preventive maintenance and how to maximize system uptime incorporating unique hardware/software solutions creating an unbeatable new level of reliability, service, diagnostics, and repair. Our market presence is defined and our strategies uniquely optimal with tremendous momentum.

The Opportunity

BDS is looking for a dedicated Accounts Receivable Associate to provide financial, administrative, and clerical services.

Accounts receivable duties include ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, as well as verifying and posting revenue receipts. This role will have the opportunity to work with and learn from a dynamic group of accounting professionals and be part of a team.

This position is based out of our Marlborough, MA headquarters and offers the flexibility of a hybrid work at home and in office environment to support the accounting team. The candidate must be able to operate in a fast-paced environment with a high level of organization and attention to detail.

Your Impact

• Process accounts and incoming payments in compliance with financial policies and procedures
• Perform day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
• Prepare bills, invoices and bank deposits
• Reconcile the accounts receivable ledgers to ensure that all payments are accounted for and properly posted
• Contact clients to resolve invoice payment issues
• Work with other departments to assist with client accounts
• Facilitate payment of invoices due by sending bill reminders and contacting clients
• Generate financial statements and reports detailing accounts receivable status
• Cross training will be provided in other areas of accounting

Requirements

What you will Need to be Successful

• Proven working experience in Accounts Receivable
• Solid understanding of basic accounting principles, fair credit practices and collection regulations
• Proven ability to calculate, post and manage accounting figures and financial records
• Data entry skills along with a knack for numbers
• Hands-on experience in operating spreadsheets and accounting software
• Proficiency in English and in MS Office, specifically in Excel
• Customer Service Orientation and negotiation skills
• Excellent Communication Skills, verbal and written
• Can-do Attitude and a willingness to learn

Required education or experience:

• High school diploma or equivalent
• High degree of accuracy and attention to detail
• Prior experience with accounting software, preferably eAutomate, is required.

Preferred education and experience:

• Associates degree or higher preferred.

Physical requirements of the job:

• Sitting, typing, standing, walking, light lifting, carrying, reaching, pushing, and pulling. Ability to sit and stand for prolonged periods to perform computer and telephone-based tasks. Must be able to operate a computer, telephone and keyboard. Close vision requirements due to computer work.

What BDS Brings to the Table

• Competitive compensation -commensurate with experience
• Medical, vision, dental
• Supplemental Insurance options
• Pet Insurance & Legal plan coverage options
• Generous paid time off (PTO) program
• Employer paid Life Insurance
• 401(k) plan with company match
• Professional development
• Company Outings and Events

Company Website:

Bdsdoc.com

This job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Our company believes that a team with diverse talents and experience helps us deliver high quality, creative, and innovative services to our clients and fellow employees.

We are committed to recruiting and retaining a workforce where all feel safe and valued, the uniqueness of every individual is respected, all are encouraged to participate and contribute, and all have equal access to opportunities.

Boston Document Systems is an equal opportunity employer.