Accounts Receivable Specialist

Building Material Distributors, Inc.; Galt (CA); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

100% Employee-Owned Company

Comprehensive Benefits Package

401(k) Retirement Plan with Company_M­

Job summary

Building Material Distributors, Inc. is seeking a detail-oriented Accounts Receivable Specialist to join our Credit and Collections team.

This full-time, hybrid role supports internal and external customers, maintains accurate records, and helps drive the financial operations of our 100% employee-owned company. You will post cash, reconcile accounts, prepare invoices and statements, process credit applications, and assist with daily department tasks.

Qualifications

• Requires high school diploma or equivalent; two years accounting education or related experience preferred.
• Proficiency with Microsoft Windows, Word and Excel.
• Experience with ASW/JWALK, Metafile, Q2S or similar systems preferred.
• Strong attention to detail and accuracy; ability to handle confidential financial information.
• Excellent written and verbal communication; professional customer support.

Responsibilities

• Post cash accurately to the ASW/JWALK system and reconcile bank records.
• Review lockboxes and credit customer accounts.
• Reconcile credit card receipts and ACH payments daily.
• Prepare daily deposits for scanning and processing and generate monthly customer statements.
• Prepare daily invoices and credit memos for mailing; post invoices in systems.

Skills

Attention to detail

Organizational skills

Professional communication

Customer service

Problem solving

Confidential information handling

Multitasking

Education

High school diploma or equivalent

2 years accounting education or related experience

Tools

ASW/JWALK

Metafile

Q2S

Microsoft Word

Microsoft Excel

10-key data entry

Job description

Accounts Receivable Specialist | Full-Time | Hybrid

Build Your Career. Build Your Future. Become an Employee-Owner.

Building Material Distributors, Inc. is looking for a detail-oriented and dependable Accounts Receivable Specialist to join our Credit and Collections team. This role is a great opportunity for someone who enjoys working with numbers, supporting internal and external customers, maintaining accurate records, and contributing to the financial operations of a stable, employee-owned company.

At BMD, we are proud to be a 100% employee-owned company with a strong history in the building materials industry. As employee owners, our team members share in the success they help create.

Why BMD?

At BMD, you are more than an employee — you are an employee owner. We believe in creating a workplace where people can contribute, grow, and take pride in the work they do every day.

Why Join BMD Inc?

• 100% Employee-Owned Company
• Comprehensive Benefits Package
• 401(k) Retirement Plan with Company Match
• Employee Stock Ownership Plan—ESOP
• Paid Time Off and Paid Holidays
• Hybrid (In office 3 days and remote 2)
• Career growth and development opportunities

The Accounts Receivable Specialist is primarily responsible for posting cash, reconciling bank records with customer credit accounts, preparing invoices and statements, processing credit applications, and supporting the daily administrative functions of the Credit and Collections department.

This position requires strong attention to detail, accuracy, organization, customer service, and the ability to manage multiple priorities in a professional office environment.

What You’ll Do

• Post cash accurately to the ASW/JWALK system.
• Review multiple lockboxes and use bank records to properly credit customer accounts.
• Reconcile credit card receipts and ACH payments on a daily basis.
• Prepare daily deposits for scanning and processing.
• Generate and prepare monthly customer account statements.
• Prepare daily invoices and credit memos for mailing.
• Post invoices in Q2S, export invoices into ASW, and prepare invoices for mailing as appropriate.
• Respond to customer inquiries regarding invoices, credit memos, statements, and account documentation.
• Research and resolve invoice, statement, and account-related questions or discrepancies.
• Scan documents into Metafile and maintain accurate electronic records.
• Prepare credit applications for processing.
• Create and email trade references and assist with running credit reports.
• Communicate professionally with internal teams and external customers both verbally and in writing.
• Serve as backup for opening and updating customer accounts in the ASW/JWALK system.
• Support the Credit and Collections Department Manager with additional duties as needed.

What We’re Looking For

• Strong attention to detail and accuracy.
• Ability to work with confidential customer and financial information.
• Strong organizational and follow-up skills.
• Professional written and verbal communication skills.
• Ability to provide friendly, courteous, and confident customer support.
• Comfort working with accounting systems, spreadsheets, and electronic documentation.
• Ability to research, problem-solve, and resolve account-related questions.
• Ability to manage multiple tasks and deadlines.

Qualifications

• High school diploma or equivalent required.
• Two years of accounting education or related experience preferred.
• Proficiency with Microsoft Windows operating systems.
• Working knowledge of Microsoft Word and Microsoft Excel.
• Ability to work with ASW/JWALK, Metafile, Q2S, or similar accounting/document management systems preferred.
• Proficiency with 10-key data entry preferred.
• Ability to use email, internet tools, and general office technology.
• Ability to add, subtract, multiply, and divide using whole numbers, fractions, and decimals.
• Ability to read, write, and communicate using professional business grammar.
• Ability to handle potentially difficult or irate callers with a positive and problem-solving mindset.

Equal Opportunity Employer

BMD, Inc and Companies is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. BMD, Inc makes hiring decisions based solely on qualifications, merit, and business needs at the time.