AP/AR Specialist

Boston Document Systems; Marlborough (MA); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Supplemental insurance

Pet insurance

Paid time off

Life insurance

401(k) with company match

Professional development

Company events

Job summary

Boston Document Systems in Marlborough, MA is seeking an AR/AP Associate to provide financial and clerical support to our accounting team. The role blends hybrid/remote work with on-site collaboration to ensure timely processing of invoices and payments.

You will handle AP/AR tasks, reconcile vendor statements, and communicate with vendors and colleagues to maintain accurate financial records in a fast-paced environment.

Qualifications

• Proven working experience in accounts payable and receivable.
• Solid understanding of basic accounting principles and collection regulations.
• Proven ability to calculate, post and manage accounting figures and financial records.
• Data entry skills with strong numerical aptitude.
• Hands-on experience in operating spreadsheets and accounting software.
• Proficiency in English and in MS Office, specifically Excel.
• Customer service orientation and negotiation skills.
• Excellent communication skills, verbal and written.
• Can-do attitude and willingness to learn.

Responsibilities

• AP invoice entry and processing in automated software.
• Work within invoice approvals processes.
• Weekly entry of customer lease buyout invoices.
• Recurring invoices download and entry.
• Email and phone communications with vendors and colleagues.
• AP vendor statement reconciliation.
• Payment application to prepaid invoices (ACH, checks, CC).
• Assist with AP/AR aging reports.
• AR collection calls and follow-up.

Skills

Accounts payable

Accounts receivable

Data entry

Excel

MS Office

Customer service

Communication skills

English proficiency

Attention to detail

Education

High school diploma or equivalent

Associates degree or higher preferred

Tools

eAutomate

Excel

MS Office

Job description

Description

This position is Hybrid/Remote with office in Marlborough, MA.

Boston Document Systems (BDS) redefines today’s office with highly innovative and cutting-edge equipment solutions that maximize printing, copying and document production efficiencies for clients nationwide. We have redefined preventive maintenance and how to maximize system uptime incorporating unique hardware/software solutions creating an unbeatable new level of reliability, service, diagnostics, and repair. Our market presence is defined and our strategies uniquely optimal with tremendous momentum.

The Opportunity

BDS is looking for a dedicated AR/AP Associate to provide financial, administrative, and clerical support to the accounts payable and receivable teams.

AR/AP Associate duties include ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, as well as verifying and posting revenue receipts. This role will have the opportunity to work with and learn from a dynamic group of accounting professionals and be part of a team.

This position is based out of our Marlborough, MA headquarters and offers the flexibility of a hybrid work at home and in office environment to support the accounting team. The candidate must be able to operate in a fast-paced environment with a high level of organization and attention to detail.

Your Impact

• AP invoice entry
• Work within automated invoice software for invoice approvals
• Weekly entry of customer lease buyout invoices
• Recurring invoices download and entry
• Communications via email and phone with vendors and colleagues
• AP vendor statement reconciliation
• Payment application to prepaid invoices
• Routine payment processing, ACH, Check, CC, etc.
• Assist with AP/AR aging reports
• AR Collection Calls

Requirements

What you will Need to be Successful

• Proven working experience in accounts payable and receivable
• Solid understanding of basic accounting principles, fair credit practices and collection regulations
• Proven ability to calculate, post and manage accounting figures and financial records
• Data entry skills along with a knack for numbers
• Hands-on experience in operating spreadsheets and accounting software
• Proficiency in English and in MS Office, specifically in Excel
• Customer Service Orientation and negotiation skills
• Excellent Communication Skills, verbal and written
• Can-do Attitude and a willingness to learn

Required education or experience:

• High school diploma or equivalent
• High degree of accuracy and attention to detail
• Prior experience with accounting software, preferably eAutomate, is required.

Preferred education and experience:

• Associates degree or higher preferred.

Physical requirements of the job:

• Sitting, typing, standing, walking, light lifting, carrying, reaching, pushing, and pulling. Ability to sit and stand for prolonged periods to perform computer and telephone-based tasks. Must be able to operate a computer, telephone and keyboard. Close vision requirements due to computer work.

What BDS Brings to the Table

• Competitive compensation -commensurate with experience
• Medical, vision, dental
• Supplemental Insurance options
• Pet Insurance & Legal plan coverage options
• Generous paid time off (PTO) program
• Employer paid Life Insurance
• 401(k) plan with company match
• Professional development
• Company Outings and Events

Company Website: Bdsdoc.com

This job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Our company believes that a team with diverse talents and experience helps us deliver high quality, creative, and innovative services to our clients and fellow employees.

We are committed to recruiting and retaining a workforce where all feel safe and valued, the uniqueness of every individual is respected, all are encouraged to participate and contribute, and all have equal access to opportunities.

Boston Document Systems is an equal opportunity employer.