Accounts Receivable (AR) Clerk

Spindrift Beverage Co, Inc.; Newton (MA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

401(k) company match

Company-paid life insurance

Cell phone allowance

Paid parental leave & time off

Job summary

Spindrift Beverage Co, Inc. is seeking an Accounts Receivable Clerk to support cash flow and customer experience by invoicing, cash application, and AR records accuracy. The role suits detail-oriented individuals who enjoy problem solving in a fast-moving CPG environment.

Responsibilities include cash application, aging management, deductions handling, and timely month-end close support. This on-site position requires Newton, MA involvement with cross-functional collaboration and strong Excel

Qualifications

• 2+ years accounts receivable experience in CPG/food & beverage or wholesale environments.
• Experience with cash application and account reconciliation; research discrepancies to resolution.
• Strong attention to detail, organization and deadline-driven work style.
• Clear written and verbal communication with internal teams and customers.
• Intermediate Excel skills including sorting, filtering, pivots and lookups.

Responsibilities

• Process incoming payments (ACH/wire/check) and apply to customer accounts promptly.
• Maintain AR records, remittances, activity and supporting documents.
• Monitor aging reports and follow up on past due invoices with customers.
• Prepare AR schedules and reconciliations for month-end close.
• Handle deductions, short pays and credit memos; support audit trails and controls.

Skills

Attention to detail

Written & verbal communication

Cross-functional collaboration

Analytical problem solving

Excel skills

Tools

NetSuite ERP

EDI documentation

Customer portals

Job description

The Accounts Receivable (AR) Clerk supports Spindrift's cash flow and customer experience by ensuring customer invoicing, cash application, and AR records are accurate and timely. This role is ideal for someone who is detail-oriented, enjoys problem solving, and can work cross-functionally in a fast-moving CPG environment where deductions, short pays, and customer compliance requirements are a regular part of AR operations.

Responsibilities

Cash Application & Daily AR Operations

• Apply incoming payments (ACH/wire/check/lockbox) accurately and timely; research and resolve unapplied cash
• Maintain customer account records, including payment activity, remittances, and supporting documentation
• Monitor the AR aging report; help follow up on past due invoices and resolve payment issues with customers
• Prepare and maintain AR schedules and reconciliations to support month-end close (AR aging tie-out, unapplied cash, credits, etc.)
• Assisting customer operations with tasks including invoice corrections, portal submissions, and AR inquiries

Deductions, Short Pays & Customer Discrepancy Resolution (CPG-Focused)

• Track and research deductions/short pays, including pricing, freight, damages, returns, and promotional/trade-related deductions; coordinate with Sales, Supply Chain/Logistics, and Customer Service to validate and resolve
• Support chargeback management by organizing backup, communicating status, and helping ensure timely resolution and accurate accounting
• Assist with creating and processing credit memos and maintaining clear audit trails for adjustments

Controls, Documentation & Continuous Improvement

• Ensure AR activities follow internal controls and documentation standards; support audit requests as needed
• Identify opportunities to streamline AR processes (e.g., improving remittance capture, standardizing deduction workflows, and enhancing reporting)

Requirements

• 2+ years of accounts receivable experience (CPG, food & beverage, or wholesale/distribution environments strongly preferred)
• Experience with cash application and account reconciliation; comfort researching discrepancies and following issues through to resolution
• Strong attention to detail, organization, and follow-through in a deadline-driven environment
• Clear written and verbal communication skills; ability to work effectively with both internal teams and external customers
• Intermediate Excel skills (sorting/filtering, pivot tables, lookups)

Preferred Tools & Experience

• Familiarity with ERP/accounting systems (NetSuite preferred, but not required)
• Experience working with customer portals, remittance formats, and/or EDI documentation is a plus
• Prior exposure to deduction/chargeback processes common in CPG (trade promotions, pricing compliance, returns/allowances)

Working Conditions

• Must be able to work from our Newton, MA office at least 4 days a week

Benefits

• The salary range for this position is $55,000 to $65,000 and is dependent upon the candidate's experience prior to joining Spindrift. In addition, we offer the following compensation and benefits:
• Short-term and long-term incentive programs specific to level and department
• Medical, dental, and vision insurance, with a current employer contribution rate of 80% towards monthly premiums, regardless of plan type selected
• Company-paid life insurance, and a 401k retirement savings plan with a company match
• Monthly cell phone allowance
• Annual allowances for personal use of Spindrift product, health and wellness, professional development, and social justice education
• A host of voluntary benefits including but not limited to additional life insurance, short-term disability and long-term disability insurance, pet insurance, commuter benefits, etc
• In addition to any paid leave benefits required by regulation, the company provides paid parental leave, vacation, sick, personal, bereavement, community service, and holiday time