Accounts Receivable Administrator

Rite Stuff Foods, Inc.; Jerome (ID); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive insurance

Health Savings Account

Matching 401K

Paid Time Off

Grow your career in an international

Job summary

Rite Stuff Foods, Inc. in Jerome, ID is seeking a detail-oriented Accounts Receivable Administrator to join the finance team. You will handle invoicing, payments, deposits, and reconciliations while ensuring accurate billing and timely cash flow.

This role requires strong Excel skills, experience with billing processes, and the ability to manage multiple priorities in a fast-paced environment. The company offers growth opportunities within an international organization.

Qualifications

• Attention to detail and strong organizational skills.
• Professional integrity and confidentiality in handling financial data.
• Excellent communication and customer service abilities.
• Proficient with Microsoft Excel and Office.
• Ability to manage multiple priorities and meet deadlines.
• Experience with billing processes, payments posting, bookkeeping, or accounting support.
• Familiarity with ERP/CRM systems; Sage 100 is a plus.
• Ability to learn accounting and billing systems quickly.
• Professional communication with external customers and internal partners.

Responsibilities

• Manage accounts receivable portfolio: invoicing, payments, deposits, reconciliations.
• Prepare and process invoices, payments, deposits, credit memos, and adjustments.
• Reconcile customer accounts and resolve billing discrepancies promptly.
• Monitor aging reports and follow up on outstanding balances.
• Collaborate with Sales and Operations for accurate billing and deposits.
• Record payments via checks, cards, remittances, deposits, and credit adjustments.
• Reconcile AR activity to the general ledger and resolve discrepancies.
• Prepare aging reports, statements, open invoices, and billing summaries.
• Support daily accounting operations and month-end close activities.
• Provide excellent customer service for billing inquiries; communicate professionally.
• Review new account applications and assess creditworthiness with reports.
• Evaluate orders on credit hold considering delinquency and risk.
• Maintain complete records of customer contacts and actions.
• Participate in process improvement and system enhancement projects.

Skills

Attention to detail

Integrity

Communication

Microsoft Excel

Multitasking

Billing experience

Tools

Sage 100

Job description

Job Description – Accounts Receivable Administrator

All offers of employment are contingent upon the successful completion and passing of a background check, which includes a criminal history record search and employment verification in compliance with federal and state regulations.

About Rite Stuff Foods, Inc.

Rite Stuff Foods is a rapidly expanding, leading specialty potato product manufacturer in the United States. We offer a growing range of tasty finger foods and potato products which include: twice baked potatoes, potato skins, battered and breaded wedges, fried and filled potato skins, breakfast bites, extruded products, cheese sticks and other assorted batter and breaded vegetables.

Rite Stuff Foods is part of the Frostkrone Food Group headquartered in in Rietberg, Germany. Frostkrone is a leading finger food manufacturer, has six manufacturing operations throughout Europe and continues to explore additional acquisitions in the United States and worldwide. The Company is founded on innovation and is successfully expanding its sales organization worldwide. We are focused on developing and producing new product ideas every day and are in the process of commercializing many of these unique items across the United States.

We are looking for a self‑motivated Accounts Receivable Administrator as a key part of the finance team.

Responsibilities

• Manage a portfolio of accounts receivable including invoicing, payment application, account maintenance, deposit tracking, and reconciliations.
• Prepare and process customer invoices, payments, deposits, credit memos, and account adjustments.
• Reconcile customer accounts, investigate billing discrepancies, and resolve payment‑related issues promptly.
• Monitor aging reports, follow up on outstanding balances, and assist with collections activities to improve payment timeliness.
• Partner with Sales and Operations teams to ensure accurate billing, contract compliance, deposits, and other customer account requirements.
• Accurately record incoming payments received through checks, credit cards, electronic remittances, deposits, and credit adjustments.
• Reconcile accounts receivable activity to the general ledger and resolve discrepancies efficiently.
• Prepare aging reports, account statements, open invoice listings, billing summaries, and other financial reports for both internal and external stakeholders.
• Support daily accounting operations and month‑end close activities, including cash balancing, banking transactions, and account documentation review.
• Provide exceptional customer service while responding to billing inquiries and account‑related questions. Communication must be timely, clear, professional, appropriately firm, and respectful.
• Review new account applications, renewals, and requests for credit or limit changes. Obtain and evaluate available commercial credit reports, bank and trade references, financial information, legal‑entity documentation, and other relevant indicators of creditworthiness.
• Evaluate orders on credit hold by considering delinquency, existing exposure, available credit, payment commitments, customer risk, and other relevant information.
• Maintain complete, accurate, and timely records of customer contacts, analysis, approvals, recommendations, commitments, disputes, holds, and account changes. Follow established credit policies, internal controls, documentation standards, and escalation requirements. Ability to learn a depth of understanding for customer requirements to do business and collect amounts owed with them including portal access, usage, claims submissions and escalation processes.
• Participate in training, process improvement, system enhancement, documentation, and other projects that improve revenue operations.

Required Qualifications

• Strong attention to detail, organization, and analytical skills.
• High level of integrity and professionalism when handling confidential financial information.
• Excellent communication, customer service, and problem‑solving abilities.
• Proficiency in Microsoft Excel and the Microsoft Office Suite.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Prior experience with billing processes, payment posting, bookkeeping, or accounting support experience is required.
• Familiarity with ERP or CRM systems, including Sage 100 is a plus.
• Ability to learn accounting, billing, banking, and hospitality‑related systems quickly.
• Ability and willingness to communicate professionally with external customers and internal partners by telephone, email, and other written formats.
• Demonstrated organization and prioritization skills in an environment with multiple simultaneous responsibilities and changing business demands.
• Ability to exercise judgment, work through incomplete or conflicting information, and recognize when escalation is required.
• Ability to maintain accurate, timely, and appropriately documented records.
• Shows learning agility and receptiveness to coaching. Demonstrates curiosity, learns new systems and business processes, applies feedback, and builds technical knowledge over time. Asks thoughtful questions and incorporates coaching into future work.

Location: Jerome, ID

Benefits

• Competitive salary
• Comprehensive insurance (health, dental, vision, life)
• Health Savings Account
• Matching 401K
• Paid Time Off
• Opportunity to grow your career in an international company

Rite Stuff Foods recruits, hires, trains, promotes, disciplines, and provides other conditions or employment without regard to a person’s race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity and expression, pregnancy, veteran’s status or other classifications protected under law.

Job type: Full-time, on-site: The job requires 8:00 AM – 5:00 PM with schedule flexibility.