Accounts Receivable & Admin Support

EGC Group; Melville, Northern (NY, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible PTO

Summer Fridays

401K match

Life Insurance

Aflac

Discount programs

Company luncheons and events

Growth training

Job summary

EGC Group in Melville, NY is seeking an organized billing specialist to manage client invoices, track billable services, and maintain financial records, coordinating with internal teams to ensure accurate invoicing. The role includes temporary executive support to the CEO during the current Executive Assistant's leave.

Ideal candidates are proactive, dependable, and capable of multitasking in a fast-paced, collaborative setting while delivering high-quality administrative support and financial

Qualifications

• 2+ years of billing, accounting, or finance experience (marketing or agency preferred).
• 1+ years experience with administrative support (director level or above preferred).
• Proficient experience with billing or accounting software as well as Excel.
• Strong communication skills for cross-functional collaboration.
• Ability to manage multiple deliverables in a fast-paced environment, with attention to detail.
• Handle sensitive and confidential information with professionalism and discretion.

Responsibilities

• Prepare and issue client invoices based on campaigns, retainers, and project deliverables.
• Track billable hours, media spend, and third-party costs across multiple accounts.
• Reconcile discrepancies between contracts, scopes of work, and billed services.
• Coordinate with account managers, media buyers, and finance team to verify billing details.
• Monitor accounts receivable and follow up on outstanding invoices.
• Maintain organized billing records and documentation for audits and reporting.
• Assist with month-end close, including preparing schedules and resolving outstanding items.
• Strong understanding of invoicing, accounts receivable, financial processes, billing software.
• Manage the CEO’s calendar and travel arrangements as part of the executive support duties.
• Attend meetings, take notes, and circulate action items as needed.

Skills

Billing software

Excel

Communication

Detail oriented

Multi-tasking

Discretion

Job description

EGC is seeking a highly organized and detail-oriented candidate to join our growing team. This role will be responsible for billing operations in our agency to ensure accurate client invoicing, tracking billable services, financial record management and coordinating with internal teams to maintain processes.

Initially, this position will also provide temporary executive support to the CEO while the current Executive Assistant is on leave. The ideal candidate is proactive, dependable and comfortable managing multiple priorities. This is an excellent opportunity for someone who is eager to learn and grow, and also enjoys a fast paced, collaborative work environment.

Location: Melville, NY – Full Time, In-Office

Primary Responsibilities:

Accounting

• Prepare and issue client invoices based on campaigns, retainers, and project deliverables
• Track billable hours, media spend, and third-party costs across multiple accounts
• Reconcile discrepancies between contracts, scopes of work, and billed services
• Coordinate with account managers, media buyers, and finance team to verify billing details
• Monitor accounts receivable and follow up on outstanding invoices
• Maintain organized billing records and documentation for audits and reporting
• Assist with month-end close, including preparing schedules and resolving outstanding items
• Strong understanding of invoicing, accounts receivable, financial processes, billing software

Executive Support (temp role)

• Manage the CEO’s calendar, coordinating meetings based on priority and anticipating scheduling conflicts to resolve them proactively
• Travel arrangement planning and booking support for the CEO
• Prompt and professional communications with clients and vendors
• Tracking and ensuring deadlines of CEO deliverables
• Attend meetings as needed, taking clear notes and circulating action items
• Email inbox management, prioritizing time-sensitive communications
• Support internal communications, ensuring information is shared clearly and promptly with the appropriate team members
• Provide administrative support and assist with special projects as needed

Qualifications

• 2+ years of billing, accounting, or finance experience (marketing or agency preferred)
• 1+ years experience with administrative support (director level or above preferred)
• Proficient experience with billing or accounting software as well as Excel
• Strong communication skills for cross-functional collaboration
• Ability to manage multiple deliverables in a fast-paced environment, with attention to detail
• Handle sensitive and confidential information with professionalism and discretion

The Perks at EGC

• Flexible PTO and Summer Fridays (half days)
• 401K + employer matching
• Life Insurance, Aflac and additional auxiliary discount programs
• Company luncheons, outings and events
• Professional growth training opportunities

The EGC Group is an equal opportunity employer. In accordance with anti-discrimination laws, The EGC Group prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.