Accounts Receivable / Accounting Assistant

Orion Solutions Group; Dearborn (MI); Presencial; USD 71 635 000 - 77 146 000; Tempo integral

Resumo da oferta

Orion Solutions Group seeks a detail-oriented Accounts Receivable / Accounting Assistant to support daily accounting operations in Detroit, MI. The role handles AR, cash application, invoicing, reconciliations, and timekeeping, working with QuickBooks Desktop and Excel.

The ideal candidate will maintain accuracy, meet deadlines, and assist the Accounting Supervisor with projects. Opportunities exist to learn AP processes and contribute to process improvements within a stable trucking-industry

Qualificações

• Associate degree in Accounting or equivalent education/experience.
• Proficiency with QuickBooks Desktop and Excel.
• Strong MS Office skills, esp. Excel.
• Solid understanding of accounting, bookkeeping, and financial principles.
• Excellent attention to detail and accuracy.
• Excellent time management and organizational skills.

Responsabilidades

• Manage accounts receivable in QuickBooks, cash application, reconciliations, and invoicing.
• Review daily accounts payable data for accuracy and vendor setup.
• Maintain employee timekeeping records in WorkForce PayHub.
• Prepare and distribute weekly timecard and dwell reports in Excel with multiple worksheets.
• Process weekly detention billing and fuel/DEF reconciliations.
• Review trailer lease invoices and report discrepancies.
• Prepare monthly vehicle and insurance reports and diversity reports.
• Maintain electronic records and support documentation.
• Assist Accounting Supervisor with special projects and year-end tasks.
• Learn back-up coverage for AP and other accounting functions.

Conhecimentos

Attention to detail

Time management

Organizational skills

Strong problem-solving

Independent yet collaborative

Ability to meet deadlines

Discretion with confidential data

Experience with accounting basics

Formação académica

Associate degree in Accounting or equivalent education/experience

Ferramentas

QuickBooks Desktop

Excel

Microsoft Office Suite

Descrição da oferta de emprego

Orion Solutions Group is partnering with one of Detroit, MI’s oldest trucking companies to find a detail-oriented Accounts Receivable / Accounting Assistant. This role supports daily accounting operations, including accounts receivable, cash application, invoice review, billing, reconciliations, financial reporting, and employee timekeeping. The ideal candidate is organized, proficient in QuickBooks Desktop and Excel, and capable of managing multiple responsibilities while maintaining accuracy, meeting deadlines, and supporting the accounting team.

Job Highlights

• Opportunity to join one of Detroit’s oldest trucking companies, with a long-standing history of stability and success.
• Variety of responsibilities across accounting operations, employee timekeeping, and fuel and fleet reporting.
• Opportunity to contribute to process improvements and develop a broad understanding of accounting.
• Pay Rate: $25/hour.

Responsibilities

• Manage accounts receivable in QuickBooks, including daily cash application, customer account reconciliations, emailing statements and invoice copies, requesting payment remittances, sending collection notifications, and maintaining electronic records.
• Review daily accounts payable data entry for accuracy, including invoices, bills, accrual and prepayment worksheets, credit card transactions and reconciliations, and new vendor setup.
• Maintain employee timekeeping and attendance records in WorkForce PayHub (WFPH), including entering and verifying hours, absences, paid time off, holidays, and missing timecard entries; maintaining employee profiles; processing agency employee records; and assisting employees with timekeeping questions and account access.
• Prepare and distribute weekly agency timecard reports and dwell reports in Excel, including 16 location-specific worksheets and a summary report.
• Process weekly detention billing and adjustments using Tailored Logistics Solutions (TLS).
• Enter daily fuel purchases into Excel and complete monthly fuel and diesel exhaust fluid (DEF) reconciliations against general ledger accounts; prepare and distribute fuel reports.
• Review trailer lease invoices for accuracy, investigate discrepancies, and report errors for resolution.
• Prepare monthly active vehicle and insurance reports using Excel and TLS, along with Tier 2 and diversity reports and supporting documentation.
• Maintain accurate electronic records and supporting documentation, including accounts receivable files, manual timecard entries, and agency employee onboarding records.
• Assist the Accounting Supervisor with projects and additional accounting responsibilities as needed.
• Learn and provide backup coverage for accounts payable and other accounting functions, including container, storage trailer, repair, and freight billing.
• Follow established procedures, maintain confidentiality, meet deadlines, and identify opportunities to improve processes and efficiencies; perform additional duties as assigned.

Qualifications

• Associate degree in Accounting or equivalent education or experience.
• Intermediate experience with QuickBooks Desktop
• Proficiency in the Microsoft Office Suite, particularly Excel
• Basic understanding of accounting, bookkeeping, and financial principles
• Strong attention to detail and commitment to accuracy
• Excellent time management and organizational skills
• Ability to meet deadlines and work efficiently in a fast-paced environment
• Ability to maintain established processes and identify opportunities for improvementStrong problem-solving skills and ability to work independently and collaboratively
• Ability to handle confidential information with discretion
• Experience recording and maintaining employee time and attendance records preferred.