Accounts Receivable Accountant II

massleague; Boston (MA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work schedule

Medical, dental, and HRA coverage

Employer-paid disability insurance

Flexible Spending Accounts (FSA)

403(b) retirement savings plan

Transit reimbursement

Generous paid time off and holidays

Job summary

The Massachusetts League of Community Health Centers is seeking an Accounts Receivable Accountant II to manage billing, revenue recognition, and collections in a nonprofit environment. You will collaborate with program staff and finance to ensure GAAP compliance and timely cash flow.

You'll work with Sage Intacct, support month-end close, and contribute to process improvements while upholding internal controls and grant compliance.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• Minimum of 3+ years hands-on experience in AR or nonprofit accounting.
• Strong proficiency in Sage Intacct, Excel, and CRM/grant portals.
• Familiarity with nonprofit revenue recognition, fund accounting, and grant compliance.

Responsibilities

• Invoicing and billing in Sage Intacct, ensuring accuracy.
• Record revenue per GAAP and funder restrictions; manage deferred revenue.
• Process cash receipts and deposits; reconcile donor contributions.
• Monitor AR aging, follow up on past-due balances; provide updates.
• Prepare monthly AR aging reports and dashboards; support process improvements.
• Support month-end close and grant closeouts; assist audits as needed.

Skills

GAAP knowledge

Sage Intacct

Excel

AR management

Grant accounting

Internal controls

Communication skills

Cross-functional collaboration

Education

Bachelor's in Accounting, Finance, or related field

Tools

Sage Intacct

CRM/grant portals

Excel

Job description

The Massachusetts League of Community Health Centers (League) was founded in 1972 as one of the country's first state Primary Care Associations (PCAs). Established under the same federal authorizing legislation as the health center program (Section 330 of the Public Health Service Act), PCAs are organized around a set of core functions and competencies that provide a framework for support and assistance to health centers and the communities they serve. The League is a non-profit 501(c)(3) organization registered as a public charity with the Secretary of the Commonwealth. It maintains a professional staff at its headquarters in Boston and its training center in Worcester.

Position Summary:

The Accounts Receivable Accountant II is a mid-level finance role responsible for the timely and accurate billing, collection, and recording of revenues, including grant reimbursements, membership dues, and program fees for the organization. This role ensures AR compliance with nonprofit accounting standards (GAAP), funder requirements, and internal controls. The AR Accountant II works independently and in collaboration with program staff, grant managers, and the finance team to ensure proper revenue recognition, improve collection processes, and provide key insights to support organizational decision-making.

Essential Functions:

Invoicing & Billing

• Prepare and issue accurate invoices provided by the Departments
• Track billing terms and deliverables for each funder or contract
• Coordinate with program leads to gather necessary documentation for billing

Revenue Recognition

• Record revenue in compliance with GAAP and funder restrictions
• Record all transactions in relation to deferred revenue and receivables
• Apply payments against open invoices accurately in Sage Intacct on weekly basis
• Reconcile accounts to ensure restricted and unrestricted revenue is appropriately recognized
• Collaborate with program teams to ensure compliance with contracts/agreements
• Work with the Controller on month-end revenue accruals and special projects as needed

Cash Receipts & Deposits

• Record incoming payments (ACH, checks, wires) weekly
• Work with development or membership teams to reconcile donor contributions
• Ensure the Administrative Office Manager deposits checks into the correct bank accounts
• Deposit checks or coordinate bank deposits when needed

AR Monitoring & Collections

• Monitor the AR aging report monthly and follow up on past-due balances
• Maintain detailed collection notes and elevate unresolved issues
• Provide updates to Controller on expected receivables

Reporting & Compliance

• Prepare monthly AR aging reports and dashboards to monitor collection trends for subledger reconciliations
• Provide recommendations for process improvement to enhance AR efficiency
• Maintain strong internal controls, ensure compliance with organizational policies including supporting documentation for all billings and deposits, and identify any discrepancies or risk exposures promptly
• Process the month-end close in a timely manner

Additional Duties

• Responsible for the month end close and the year-end close tasks related to AR
• Support annual audit by preparing AR schedules and documentation
• Assist in implementing process improvements or system upgrades (e.g., within Sage Intacct)
• Engage in cross-training and provide backup support for other finance functions as needed and directed
• Support the reconciliation and documentation needed for grant closeouts and reporting requirements
• Collaborate with other Department teams to resolve discrepancies and ensure the smooth payment cycle
• Additional/other duties as assigned

Competencies/Skills:

• Committed to the League mission of promoting population health, social justice and diversity, equity, inclusion and belonging (DEIB)
• Ability to communicate professionally, concisely and effectively (English written and verbal)
• Organized and detail oriented; ability to multi-task and reprioritize as necessary
• Ability to problem-solve effectively and efficiently
• Ability to assess, evaluate and advise on potential risk
• Ability to conduct critical thinking and perform technical data analysis to develop effective solutions
• Building and strengthening relationships with people from diverse backgrounds
• Active listening using verbal and non-verbal techniques
• Demonstrated proficiency with MS Office applications especially Word, Excel, and PowerPoint
• Up-to-date knowledge of business and information technology

Education/Experience:

• Bachelor's in Accounting, Finance, or related field
• Minimum of 3+ years hands-on experience in AR or nonprofit accounting experience required; experience working in a mid-level finance/accounting role preferred.
• Strong proficiency in Sage Intacct, Excel, and CRM/grant portals
• Familiarity with nonprofit revenue recognition, fund accounting, and grant compliance

What We Offer

The Massachusetts League of Community Health Centers offers a comprehensive and competitive benefits package, including:

• Hybrid work schedule: 2 days in-office and 3 days remote
• Medical, dental, and employer-funded HRA coverage
• Employer-paid life, short-term, and long-term disability insurance
• Optional supplemental life insurance
• Flexible Spending Accounts (FSA)
• 403(b) retirement savings plan with potential employer contribution
• Transit reimbursement program
• Generous paid time off, paid holidays, sick leave, and additional leave benefits

Benefits eligibility and coverage may vary based on employment status and plan provisions.

The Massachusetts League of Community Health Centers is an equal opportunity employer committed to a workplace that reflects the diversity of the people of Massachusetts, including populations most impacted by health inequities.

It is the policy of the Massachusetts League of Community Health Centers to provide equal employment opportunity to all employees and applicants for employment without regard to race, sex, sexual orientation, gender identity or expression, color, creed, religion, national origin, age, disability, marital status, parental status, family medical history or genetic information, political affiliation, military service or any other non-merit based factor in accordance with all applicable laws, directives and regulations of federal, state and city entities