Accounts Receivable Accountant

Maret; Washington, Northern (District of Columbia, KY); Hybrid; USD 75,000 - 85,000; Full time

Job summary

Maret School seeks a versatile accounts receivable accountant to oversee tuition, auxiliary revenue, and facility rentals. You will manage billing through FACTS, track payments, and support enrollment cycles in a collaborative, service-oriented environment.

You will also post daily receipts, assist with month-end closes, and participate in audits. Proficiency with FACTS and Veracross is preferred, along with strong Excel skills and client communication.

Qualifications

• Bachelor’s degree in accounting, finance, or related field (equivalent practical experience considered).
• 3+ years of general accounting or accounts receivable experience.
• Proficiency with tuition management systems (FACTS a strong plus).
• Experience with K-12 school management software (Veracross a plus).
• High proficiency in Microsoft Excel and standard accounting software.
• Strong communication, confidentiality, and customer-service skills.

Responsibilities

• Manage full-cycle accounts receivable for tuition, fees, after-school programs, camps, books, field trips, and other student-related expenses.
• Oversee family billing and payment collection schedules through FACTS.
• Serve as primary contact for billing inquiries, payment plans, and troubleshooting.
• Monitor aging, perform outreach on delinquent accounts, and set up payment arrangements.
• Draft and manage rental agreements for facilities and vendor services.
• Post receipts, process deposits, and prepare month-end AR journal entries.
• Support month-end/year-end close and audit preparation.
• Assist with accounts payable as needed and maintain organized digital filing.

Skills

Accounts receivable

Excel proficiency

Communication skills

Confidentiality

Customer service

Education

Bachelor’s degree in accounting/finance

Tools

FACTS

Veracross

Job description

Maret School is seeking a versatile, personable, and proactive accounts receivable accountant to serve as a key operational member of the Business Office. This role offers a unique blend of financial stewardship, contract administration, and community-focused service, overseeing all incoming revenue streams — including student tuition, auxiliary programs (after-school, summer camps, books, field trips), and facility rentals.

Throughout the school year, this position serves as the primary financial liaison for Maret families and external partners, ensuring seamless billing processes, accurate payment tracking, diligent follow-up on outstanding balances, and hands‑on support during the student enrollment cycle. The position reports directly to the school’s controller. The ideal candidate will have meticulous attention to detail, a commitment to collaboration, and a firm but friendly customer‑service approach to collections.

Tuition and Auxiliary Receivables Collections

• Manage full-cycle accounts receivable for tuition, fees, after-school programs, summer camps, books, field trips, and other student‑related expenses
• Oversee family billing and payment collection schedules through the FACTS platform
• Serve as the primary point of contact for family billing inquiries, payment plan setups, and payment troubleshooting
• Monitor aging schedules, conduct polite but persistent outreach on delinquent accounts, and work with families to establish payment arrangements when necessary

Facility Rentals & Auxiliary Vendor Management

• Draft facilities rental agreements using standard school contract templates for external organizations renting campus spaces
• Draft agreements using standard templates for third‑party after‑school vendors
• Invoice and collect rental fees and vendor fees in a timely manner
• Track submission of up‑to‑date certificates of liability insurance for renters and vendors
• Play an active operational role in the annual re‑enrollment and new student enrollment process using the enrollment checklist
• Monitor incoming enrollment agreements for completion, ensuring all financial terms and requirements are met before finalizing enrollment
• Guide new and returning families through setting up their annual tuition payment plans in FACTS

General Accounting & Office Support

• Post daily receipts, process bank deposits, and prepare month‑end accounts receivable journal entries and reconciliations (FACTS tuition management to the general ledger)
• Assist with month‑end and year‑end close processes, as well as annual financial audit preparation
• Cross‑train on accounts payable procedures to serve as a backup for AP during staff vacations and peak cycles
• Maintain accurate, structured, and organized digital filing systems for all billing, vendor, and rental documentation
• Prepare reports and presentations to support financial management and reporting to the head of school and board of trustees
• Assist with other Business Office duties and special projects as assigned

Position Requirements

• Bachelor’s degree in accounting, finance, or a related field (equivalent practical experience will be considered)
• 3+ years of general accounting or accounts receivable experience
• Proficiency with tuition management systems (experience with FACTS is a strong plus)
• Experience with K-12 school management software (experience with Veracross is a plus)
• High proficiency in Microsoft Excel and standard accounting software
• Tactful, empathetic, and professional communication skills and confidentiality when discussing financial matters with parents, faculty, and external partners
• High degree of accuracy in data entry, reconciliations, journal entries, and record‑keeping
• Strong willingness to learn independent school accounting practices and cross‑train in other finance functions (such as accounts payable)

Salary: $75,000–$85,000. The salary offered is determined based on factors including, but not limited to, the selected candidate's experience and education, budget availability, internal salary equity considerations, and available market information.

Maret’s dynamic community and campus in the midst of Washington, DC, create a unique learning environment for students from kindergarten through twelfth grade. Expert teachers inspire students to think both creatively and analytically, seek out multiple perspectives, work hard, and make time for joy as they tackle our challenging curriculum and explore artistic and athletic pursuits. The school’s mission, core values, and educational philosophy ground and guide our work.

Our community strives for equity and inclusion in every aspect of school life. Maret School stands firmly behind the principle that the admission of students, the employment of faculty, the operation of programs, and the governance of the school be open to all who are qualified, regardless of race, ethnicity, color, national origin, gender identity, sexual orientation, or creed. We believe that this principle is both firmly grounded in the spirit of American democracy and in keeping with the civil responsibilities of an independent school.

All adults on campus are role models for our students and are considered part of the faculty. Every Maret employee must abide by our code of conduct.