Accounts Payables Specialist

Ascendum USA; Huntersville (NC); On-site; USD 42,000 - 56,000; Full time

Job summary

Ascendum USA is seeking an Accounts Payable Specialist to join a team responsible for reviewing and processing vendor invoices in a paperless, 3-way match environment. The role emphasizes timely payment of purchased goods and services and maintaining accuracy in financial records.

The candidate will handle PO and Non-PO invoices, reconcile statements, and respond to inquiries while upholding confidentiality and professional communication within the department.

Qualifications

• Two years of college with courses in accounting or business or equivalent experience.
• Strong Microsoft Office skills (Word, Excel, Outlook).
• Experience with SAP, JD Edwards or similar accounting software.

Responsibilities

• Process PO invoices using 3-way match.
• Prepare Non-PO invoices for payment.
• Reconcile vendor statements and resolve discrepancies.
• Respond to inquiries regarding account status and payments.

Skills

Microsoft Office

SAP/JD Edwards

Time management

Attention to detail

Verbal & written communication

Confidentiality

Education

Two years of college in accounting or business

Tools

SAP

JD Edwards

Job description

Description

The Accounts Payable Specialist works as part of a team and is responsible for reviewing and processing financial transactions from vendors in order to issue accurate and timely payment for purchased goods and services in a paperless, 3-way match environment.

Description

The Accounts Payable Specialist works as part of a team and is responsible for reviewing and processing financial transactions from vendors in order to issue accurate and timely payment for purchased goods and services in a paperless, 3-way match environment.

FLSA STATUS

The U.S. Fair Labor Standards Act (FLSA) requires employers to classify their employees as being either exempt or non-exempt for the purpose of being paid overtime wages. The essential duties of this job are such that the employee is classified according to the FLSA as a Non-Exempt employee.

TRAVEL REQUIREMENTS

None

RESPONSIBILITIES

Satisfactorily performing and/or achieving the following Responsibilities are essential duties of the job.

• Process PO invoices in an accurate and timely manner using the 3-way match approach.


• Prepare Non-PO invoices for payment utilizing a variety of automated workflow and manual data entry processes.


• Process transactions in accordance with department procedures, apply critical thinking skills, and identify and resolve issues as they arise.


• Reconcile vendor statements.


• Receive, research, and resolve a variety of internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.


• Ensure all functions are completed in a timely manner.


• Responds positively to other duties that may be assigned in the scope of the job.


• Seeks formal and informal performance assessments, including performance versus expectations.


• Actively participates in required training, development programs, and electives as suits one’s needs.

Requirements

EXPERIENCE/COMPETENCIES/PROFICIENCIES

Satisfactorily achieving and/or meeting the following Experience, Competencies, and Proficiencies that are essential duties of the job:

• Experience and/or Education: Two years of college with courses in accounting or business, or two years of related experience. An equivalent combination of education, training, and/or experience may be used.


• Computer Skills: The employee can use the equipment and software required to accomplish the responsibilities of this position. Strong knowledge of Microsoft Products such as Word, Excel, and Outlook. Experience using accounting software such as SAP, JD Edwards or similar programs.


• Experience in multi-system paperless workflow environment.


• Demonstrates good interpersonal skills.


• Demonstrates strong time management ability.


• Possess ability to thoroughly analyze and research information.


• Maintains strong attention to detail.


• Raises issues and concerns promptly.


• Possesses excellent verbal and written communication skills.


• Documents work in a clear and concise manner.


• Maintains a high degree of confidentiality.


• Exhibits an approachable and friendly demeanor.


• Proven ability to complete work with energy and enthusiasm.

PHYSICAL DEMANDS

Being able to meet the Physical Demands of the job is an essential duty of the job.

• While performing this job, employee is regularly required to talk or hear.


• The position requires the ability to sit, and/or stand for long periods.


• This position requires constant computer usage.


• The position requires the ability to occasionally lift up to 20 pounds.


• Employees are expected to meet the Physical Demands of the job. If requested and deemed necessary, Ascendum Machinery will provide reasonable accommodation to a disabled employee to meet the Physical Demands of the job.