Accounts Payables Specialist

Ascendum-Machinery; Huntersville (NC); On-site; USD 42,000 - 65,000; Full time

Job summary

Ascendum Machinery in North Carolina is seeking an Accounts Payable Specialist to join our finance team. You will review and process vendor invoices in a paperless, three-way match environment to ensure accurate and timely payments for goods and services.

Responsibilities include PO and non-PO invoice processing, vendor statement reconciliation, resolving inquiries, maintaining confidentiality, and contributing to process improvements through strong data entry and communication skills.

Qualifications

• Two years of college with accounting or business courses, or two years of related experience.
• Strong knowledge of Microsoft Word, Excel, and Outlook; experience with SAP, JD Edwards or similar programs.
• Experience in multi-system paperless workflow environment.
• Demonstrates good interpersonal skills and time management.
• Excellent verbal and written communication; high attention to detail and confidentiality.

Responsibilities

• Process PO invoices in an accurate and timely manner using the 3-way match.
• Prepare Non-PO invoices for payment via automated workflow and manual data entry.
• Process transactions per procedures, apply critical thinking, and resolve issues.
• Reconcile vendor statements.
• Receive, research, and resolve inquiries about account status and discrepancies.
• Maintain timely completion of all functions and participate in training.

Skills

Interpersonal skills

Time management

Attention to detail

Verbal and written communication

Confidentiality

Analytical research

Problem solving

Education

Two years of college with accounting or business courses

Tools

Microsoft Word

Excel

Outlook

SAP

JD Edwards

Job description

Description

The Accounts Payable Specialist works as part of a team and is responsible for reviewing and processing financial transactions from vendors in order to issue accurate and timely payment for purchased goods and services in a paperless, 3-way match environment.

FLSA STATUS

The U.S. Fair Labor Standards Act (FLSA) requires employers to classify their employees as being either exempt or non-exempt for the purpose of being paid overtime wages. The essential duties of this job are such that the employee is classified according to the FLSA as a Non-Exempt employee.

TRAVEL REQUIREMENTS

None

To perform the job successfully, the employee must be able to perform each essential duty of the job in a satisfactory manner, with or without reasonable accommodation. The essential duties of the job include the Responsibilities, Experience, Proficiencies, and Physical Demands described below.

RESPONSIBILITIES

• Process PO invoices in an accurate and timely manner using the 3-way match approach.
• Prepare Non-PO invoices for payment utilizing a variety of automated workflow and manual data entry processes.
• Process transactions in accordance with department procedures, apply critical thinking skills, and identify and resolve issues as they arise.
• Reconcile vendor statements.
• Receive, research, and resolve a variety of internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Ensure all functions are completed in a timely manner.
• Responds positively to other duties that may be assigned in the scope of the job.
• Seeks formal and informal performance assessments, including performance versus expectations.
• Actively participates in required training, development programs, and electives as suits one’s needs.

Requirements

EXPERIENCE/COMPETENCIES/PROFICIENCIES

• Experience and/or Education: Two years of college with courses in accounting or business, or two years of related experience. An equivalent combination of education, training, and/or experience may be used.
• Computer Skills: The employee can use the equipment and software required to accomplish the responsibilities of this position. Strong knowledge of Microsoft Products such as Word, Excel, and Outlook. Experience using accounting software such as SAP, JD Edwards or similar programs.
• Experience in multi-system paperless workflow environment.
• Demonstrates good interpersonal skills.
• Demonstrates strong time management ability.
• Possess ability to thoroughly analyze and research information.
• Maintains strong attention to detail.
• Raises issues and concerns promptly.
• Possesses excellent verbal and written communication skills.
• Documents work in a clear and concise manner.
• Maintains a high degree of confidentiality.
• Exhibits an approachable and friendly demeanor.
• Proven ability to complete work with energy and enthusiasm.

PHYSICAL DEMANDS

• While performing this job, employee is regularly required to talk or hear.
• The position requires the ability to sit, and/or stand for long periods.
• This position requires constant computer usage.
• The position requires the ability to occasionally lift up to 20 pounds.
• Employees are expected to meet the Physical Demands of the job. If requested and deemed necessary, Ascendum Machinery will provide reasonable accommodation to a disabled employee to meet the Physical Demands of the job.