Accounts Payable & Vendor Operations Analyst

City of Naperville, IL; Naperville (IL); On-site; USD 62,000 - 69,000; Full time

Job summary

The City of Naperville, Illinois seeks an Accounts Payable Analyst to support and enhance the Finance Department’s accounts payable activities, including invoice processing, payments, travel reimbursements, and vendor database administration. This role audits documents for accuracy and ensures proper procedures are followed in purchasing and payment of goods and services.

Salary range is $62,306.82–$68,537.50 per year, with a pay grade of E225 and opportunities for credential-based progression.

Qualifications

• Associate's degree in Business, Accounting, Finance, or a related field.
• Three or more years of experience performing financial-related duties.
• Proficiency in Microsoft applications.
• Bachelor’s Degree in Business, Accounting, Finance, or a related field preferred.
• Government experience preferred.
• Knowledge of Tyler Munis or similar ERP preferred.

Responsibilities

• Coordinate accounts payable activities for processing and payment of invoices.
• Review invoices for documentation and approval prior to payment.
• Review vendor payments for discounts, verify Federal ID paperwork, and schedule payments (checks, EFTs).
• Resolve invoice or payment discrepancies ensuring credits are received if applicable; adjust positive pay exceptions as needed.
• Respond to positive pay inquiries.
• Coordinate with the Payroll Team for processing and payment of employee payroll disbursements.
• Coordinate with internal and external stakeholders to add new and update existing vendors in the City’s vendor database.
• Conduct quality control and quality assurance over the vendor database, including verification of vendor information and payment instructions.
• Review travel reimbursement claims for compliance with the City’s travel policy and processes.
• Monitor the City’s Amazon contract, including regular user audits and reconciliation of monthly statements.
• Prepare expenditure approval listing for City Council submission.
• Train and assist other departments in accounts payable processes, including submission of invoices for approval and travel reimbursement policy and procedures.
• Oversee the preparation of financial data and timely filing of unclaimed property returns across multiple states.
• Prepare and file annual Form 1099-NEC/MISC, ensuring IRS 1099 compliance.
• Update and maintain policy and procedure documents.
• Index, prepare, and file information according to established processes and database systems.
• Assist with transparency initiatives related to accounts payable as primary FOIA contact.
• Review various reports to identify opportunities for process improvement.
• Serve as primary SME for technology related to accounts payable.

Skills

Microsoft Office

Education

Associate's degree in Business/Accounting/Finance

Bachelor’s degree in Business/Accounting/Finance, preferred

Tools

Tyler Munis

Job description

The City of Naperville, Illinois seeks an Accounts Payable Analyst to support and enhance the Finance Department’s accounts payable activities, including invoice processing, payments, travel reimbursements, and vendor database administration. This role audits documents for accuracy and ensures proper procedures are followed in purchasing and payment of goods and services.

Salary range is $62,306.82–$68,537.50 per year, with a pay grade of E225 and opportunities for credential-based progression.