Accounts Payable Analyst: Process & Compliance Pro

City of Naperville, Illinois; Naperville (IL); On-site; USD 62,000 - 69,000; Full time

Job summary

The City of Naperville seeks an Accounts Payable Analyst to assist in the Finance Department’s accounts payable functions, including processing invoices, travel reimbursements, EFTs, and managing the vendor database for the City and Naperville Public Library.

The analyst audits invoices and supporting documents, ensures proper accounting procedures, reviews payments for discounts and accuracy, and supports a range of related tasks from 1099 filings to FOIA requests, with opportunities to improve

Qualifications

• Three or more years of financial-related experience.
• Proficiency in Microsoft applications.
• Bachelor’s Degree in Business, Accounting, Finance, or a related field preferred.

Responsibilities

• Coordinates accounts payable activities for processing and payment of invoices.
• Reviews invoices for documentation and approval prior to payment.
• Reviews vendor payments for discounts, verifies Federal ID, and schedules payments (checks, EFTs).
• Resolves invoice or payment discrepancies and maintains banking accuracy.
• Responds to positive pay inquiries.
• Coordinates with Payroll for processing and payment of employee payroll disbursements.
• Coordinates with stakeholders to add/update vendors in the vendor database.
• Conducts quality control over the vendor database and payment instructions.
• Reviews travel reimbursement claims for compliance with travel policy.
• Monitors the city’s Amazon contract and reconciles monthly statements.
• Prepares expenditure approval listings for City Council submission.
• Trains and assists departments in AP processes including travel reimbursements.
• Oversees preparation of unclaimed property returns across states.
• Prepares and files annual Form 1099-NEC/MISC.
• Updates and maintains policy and procedure documents.
• Indexes and files information per established processes.
• Supports FOIA requests as AP liaison.
• Reviews reports to identify process improvement opportunities.
• Serves as SME for accounts payable technology.
• Performs other duties as assigned.

Skills

Microsoft Office

Education

Associate's degree in Business, Accounting, Finance, or related field

Bachelor’s Degree in Business, Accounting, Finance, or related field (preferred)

Three or more years of financial-related experience

Tools

Tyler Munis

Job description

The City of Naperville seeks an Accounts Payable Analyst to assist in the Finance Department’s accounts payable functions, including processing invoices, travel reimbursements, EFTs, and managing the vendor database for the City and Naperville Public Library.

The analyst audits invoices and supporting documents, ensures proper accounting procedures, reviews payments for discounts and accuracy, and supports a range of related tasks from 1099 filings to FOIA requests, with opportunities to improve