Accounts Payable & Treasury Coordinator

AGS Logistics; Village of New Hyde Park (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

AGS Logistics in New York seeks an Accounts Payable & Treasury Coordinator to oversee daily AP communications, manage offshore AP support, and handle payment processing activities.

You will administer vendor payment procedures, assist with invoice postings, monitor cash flow, and coordinate with Operations, Branch Managers and GL Accountants to resolve issues.

The role requires professional English and Mandarin, 3+ years in AP/treasury, and Cargowise experience; on-site NY location preferred.

Qualifications

• Professional working proficiency in English and Mandarin is required.
• 3+ years of experience in accounts payable/treasury or related field.
• Cargowise experience preferred, with strong process knowledge.

Responsibilities

• Review and manage daily AP communications and vendor inquiries.
• Oversee offshore AP support team activities and batch processing.
• Manage payment processing activities including ACH, wire transfers, and scheduled payments.
• Administer vendor-specific payment procedures and SOPs for airlines, duties, and platforms.
• Assist with invoice postings and monitor ISC invoice details for accurate recording.
• Prepare weekly cash flow reports and short-term cash forecasts.
• Assist with bank reconciliations and resolve discrepancies.
• Maintain communication with operations personnel, branch managers, and GL accountants to resolve issues promptly.

Skills

English proficiency

Mandarin proficiency

Accounts Payable Management

Cash Flow Forecasting

Treasury Operations

Tools

Cargowise

Job description

**Professional working proficiency in English and Mandarin required, to support daily communication with our offshore accounts payable team and Mandarin-speaking vendors.**

Accounts Payable & Treasury Coordinator Responsibilities:

Review and manage daily Accounts Payable (AP) communications, including responding to vendor inquiries and coordinating payment schedules to ensure timely resolution of outstanding items.

Oversee offshore AP support team activities

• Processing and reviewing daily AP batches.
• Posting overhead (OH) expenses and reviewing monthly & branch expense consistency.
• Posting and reconciling corporate credit card transactions.
• Following up with Operations Personnel (OP) and Branch Managers (BM) regarding unposted invoices and outstanding documentation.

Manage payment processing activities

• Entering daily ACH payment batches for manager approval.
• Distributing payment confirmations and bank remittance advice after processing.
• Initiating wire transfers, rental payments, payroll disbursements, and other scheduled payments for manager approval.
• Processing intercompany transactions, including reconciliations and payment/receipt

Administer vendor-specific payment procedures and Standard Operating Procedures (SOPs), including airlines, CNS, ISC, online account funding, customs duties, and other contractual payment requirements.

Support operational invoice processing by assisting with invoice postings and monitoring ISC invoice details to ensure timely and accurate recording as needed, for example batch posting.

Monitor and manage cash flow activities

• Preparing weekly cash flow reports and short-term cash forecasts.
• Managing daily bank balances to initiate fund transfers between bank accounts to support operational liquidity requirements.

Assist with bank reconciliation processes by identifying outstanding transactions, researching discrepancies, and posting necessary adjustments.

Maintain effective communication with OP and Branch Managers, General Ledger Accountants, and Accounting Management to promptly address operational, accounting, and payment-related issues and ensure timely resolution.

• Professional working proficiency in English and Mandarin required, to support daily communication with our offshore accounts payable team and Mandarin-speaking vendors.
• 3+ years experience
• Cargowise experience preferred
• Accounts Payable Management
• Cash Flow Forecasting & Treasury Operations