Accounts Payable/Treasury Assistant

ZenaTech Inc.; Naperville (IL); On-site; USD 60,000 - 75,000; Full time

Job summary

ZenaTech Inc. is seeking a detail-oriented Accounts Payable/Treasury Assistant to join our Finance team in Naperville, IL. The role covers banking transactions, payment runs, EFTs, and vendor inquiries, with exposure to treasury activities and month-end closings.

The ideal candidate will have an Associate’s or Bachelor’s degree in Accounting or Finance and at least 2 years in accounts payable or related finance roles, along with strong Excel and ERP system experience.

Qualifications

• Associate’s or Bachelor’s degree in Accounting or Finance required.
• Minimum 2 years of accounts payable or accounting experience.
• Strong understanding of accounting principles and AP processes.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Experience with ERP or accounting systems; high-volume invoice processing is a plus.

Responsibilities

• Process and track banking transactions and daily payment runs.
• Support EFTs, wire payments, and other treasury transactions.
• Respond to vendor inquiries regarding payments and account status.
• Monitor balances and ensure sufficient funding levels.
• Assist with month-end and year-end closing activities and SEC filings.

Skills

Attention to detail

Analytical skills

Communication

Time management

Teamwork

Education

Bachelor's degree in Accounting or Finance

Tools

Microsoft Excel

ERP systems

Microsoft Office

Job description

ZenaTech (Nasdaq: ZENA | FSE: 49Q) is a technology company specializing in AI drones, Drone-as-a-Service (DaaS), enterprise SaaS, and quantum computing solutions for mission-critical business applications. Since 2017, the company has leveraged its software development expertise and expanded its drone design and manufacturing capabilities through ZenaDrone to innovate and enhance customer inspection, monitoring, safety, security, compliance, and surveying processes.

Job Overview:

We are seeking a detail-oriented and organized Accounts Payable/Treasury Assistantto join our Finance team. The successful candidate will assist with cash management activities, banking transactions, managing vendor payments, and ensuring the timely and accurate execution of all accounts payable functions. This role requires strong analytical skills, attention to detail, and the ability to work effectively in a fast-paced environment. Occasional overtime may be required.

Key Responsibilities

• Process and track incoming and outgoing banking transactions
• Prepare and process daily payment runs.
• Support electronic funds transfers (EFTs), wire payments, and other treasury transactions.
• Respond to vendor inquiries regarding payments and account status.
• Monitor account balances and ensure sufficient funding levels.
• Assist with SEC quarterly filings and month-end and year-end closing activities.
• Prepare reports and maintain accounts payable files and documentation.
• Support audits by providing required documentation and information.
• Collaborate with internal departments to resolve invoice and payment issues.
• Ensure compliance with company policies, accounting standards, and applicable regulations.

Qualifications

• Associate’s degree or Bachelor's degree in Accounting or Finance.
• Minimum 2 years of accounts payable or accounting experience.
• Strong understanding of accounting principles and accounts payable processes.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Experience working with ERP or accounting systems.
• Experience in a high-volume invoice processing environment is an asset
• Strong communication and problem-solving abilities.
• Excellent attention to detail, organizational skills, accuracy, analytical skills, and numerical aptitude.
• Customer service mindset and ability to work independently and in a team.
• Ability to manage multiple priorities and meet deadlines.

We use artificial intelligence to review and screen applications and materials. However, every candidate we move forward with is reviewed and selected, and all final hiring decisions are made by a member of our hiring team.

We are an equal opportunity employer committed to employment equity utilizing hiring practices on merit and business needs. We encourage applications from women, Indigenous peoples, persons with disabilities, members of visible minorities and all others of legally protected status.