ACCOUNTS PAYABLE TECHNICIAN

City of Boulder City, NV; Boulder City (NV); On-site; USD 40,000 - 56,000; Full time

Job summary

The City of Boulder City in Nevada is seeking an Accounts Payable Clerk to manage invoices, disbursement requests, and the preparation and mailing of vendor payments. You will verify invoices, post ledger entries, process 1099s, and maintain vendor records while ensuring accuracy and compliance with municipal procedures.

A high school diploma and 3 years of clerical experience are required. Attention to detail, Math skills, and ability to work independently are essential, with occasional

Qualifications

• High school diploma or equivalent is required.
• Three years of clerical experience with courses in bookkeeping are preferred.
• Equivalents may be considered with related training and experience.

Responsibilities

• Process invoices and disbursement requests for accounts payable.
• Prepare and mail checks to vendors; print checks and ETF files.
• Verify incoming invoices and post general-ledger entries.
• Maintain vendor records and respond to vendor payment inquiries.
• Prepare 1099s at year end and ensure compliance with procedures.

Skills

Bookkeeping

Arithmetic

Clerical experience

Education

High school diploma or equivalent

Tools

Personal computer

Ten-key adding machine

Job description

This position prepares invoices and disbursement requests for accounts payable. The worker runs and mails checks to vendors.

This description is intended to indicate the essential functions and levels of work difficulty of the position and is not intended to describe in detail all of the position's specific duties and responsibilities nor exclude other duties of similar level or difficulty.? Additionally, it is not intended to limit management's rights to assign, direct, and control the work of employees beyond the essential functions under their supervision.

Posts invoice and general-ledger entries from supportive records and balances against other records.

Verifies incoming invoices for accounts payable.

Prepares accounts payable input documents for data processing and verifies edit.

Prints checks, prepares ETF file for bank processing, and mails documents such as checks and purchase orders.

Examines records and papers for clerical and arithmetic accuracy, completeness, and compliance with established standards and procedures.

Maintains relationships with vendors and serves as the point of contact for vendor payment inquires.

Allocates & maintains vendor records

Prepares and issues 1099s at the end of the year.

Keeps logs and records for various information such as encumbrance listings, vendor numbers, prepaid invoices.

Completes credit applications for vendors.

High school diploma or equivalent. Three (3) years of clerical experience, supplemented by courses in bookkeeping. Note: An equivalent combination of related training and experience may be considered.

Must possess and maintain a valid Nevada or “border state” driver’s license, as defined by NRS 483.

Must pass a nationwide fingerprint-based record check, and a wants/warrants check.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of principles and practices of bookkeeping and arithmetic; modern office practices and procedures; municipal accounting system requirements and procedures.

Skill in using personal computers, facsimile machines, ten-key adding machines, cash registers, and telephones.

Ability to make mathematical calculations and review letters and numbers with speed and accuracy; communicate with other individuals both in person and over a telephone; perform varied clerical work and learn varied office procedures in compliance with standard accounting system requirements; interpret laws, rules, and regulations relating to fees and permits; understand and carry out oral and written instructions; work independently in the absence of supervision; establish and maintain effective working relationships with other employees and the general public; prepare accounting forms and reports.

ADDITIONAL INFORMATION

Supervisory classification: No

Safety Sensitive: No

May be required to work an alternative or flexible work schedule, outside of normal business hours, which may include evenings, weekends, holidays, and/or extended hours.

PHYSICAL AND MENTAL REQUIREMENTS/WORK ENVIRONMENT

General Physical Requirements Light work: Exerting up to 25 pounds of force occasionally and/or a negligible amount of force constantly to move objects. Must be able to lift a minimum of 15 pounds unassisted. If the use of arm and/or leg controls requires exertion of force greater than that for Sedentary Work and the worker sits most of the time, the job is rated for light work.

Upholding ethical standards and practices.Making decisions that align with City’s values and ethics.Maintaining focus on tasks over extended periods. Avoiding distractions in a busy environment. Understanding written documents and instructions. Interpreting and applying information from various sources. Using specific software or equipment. Understanding technical information relevant to the job.

Physical Activities None: The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Visual Acuity The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; expansive reading; visual inspection involving small defects, small parts and/or operation of machines (including inspection); using measurement devices; and/or assembly of fabrication of parts at distances close to the eyes.

Working Conditions The worker is subject to inside environmental conditions: Protection from weather conditions but not necessarily from temperature changes.

The City of Boulder City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals. The City of Boulder City encourages both incumbents and individuals who have been offered employment to discuss potential accommodations with the employer