Accounting Assistant

Publix Super Markets; Seattle (WA); On-site; USD 40,000 - 55,000; Full time

Job summary

The City of Reno is seeking a detail‑oriented Accounting Clerk to support accounts payable, accounts receivable, and sewer billing within municipal finance. The role involves preparing and balancing financial records, processing invoices, and assisting staff and the public with courteous service.

Ideal candidates will have strong clerical accounting experience, attention to detail, and the ability to balance and verify financial data.

Qualifications

• High school diploma or equivalent.
• Two years of responsible clerical accounting experience.
• Two years or more of college coursework in Accounting/Business Administration can substitute for one year of experience.

Responsibilities

• Perform clerical and routine technical accounting duties including accounts payable, accounts receivable, and sewer billing.
• Prepare, maintain, and verify accounting records, ledgers and files; balance and adjust financial data.
• Assist in preparing financial statements, analyses, and reports; gather data for budgeting and reporting.

Skills

Accounts payable

Accounts receivable

Clerical accounting

Attention to detail

Customer service

Education

High school diploma or equivalent

College coursework in Accounting/Business

Tools

Accounting software

Job description

Overview

Join the City of Reno and become part of an amazing team who strives every day to make our community a place we are all proud to call home. The ideal candidate in this position will have a background in processing accounts payable and a high level of attention to detail. They will perform a variety of responsible clerical and routine technical accounting duties in support of an assigned accounting area and will also answer questions and provide information and assistance to other staff and the general public.

Examples of Essential Functions

• Perform a variety of responsible clerical and routine technical accounting duties in support of assigned accounting system, function, or program area including accounts payable, accounts receivable, and sewer billing.
• Prepare, maintain, and/or verify a variety of accounting, financial, and statistical records, ledgers, logs, and files; gather, assemble, tabulate, enter, check, verify, balance, adjust, record, and file financial data; code data according to prescribed accounting procedures; review information to ensure accurate reporting; resolve discrepancies.
• Assist in the preparation of financial, accounting, and statistical statements, analyses, documents, and reports; gather and organize data to assist staff in the preparation of reports and recommendations; prepare routine financial, accounting, budgetary, and statistical studies and reports.
• Balance and reconcile various statements and accounts; analyze accounts to determine accuracy of records; research, compile, and prepare reports for higher level staff as requested.
• Receive, code, and balance invoices for payment; enter invoice data into computer; balance invoices to accounts payable; prepare and issue checks to vendors; run and verify warrant reports.
• Create new sewer accounts from certificate of occupancy lists and other sources; enter information into computer; enter meter reading, adjust accounts, and send bills as required.
• Collect and verify sewer payments; balance and post sewer use fees; process payment stubs and enter payment information into computer; run penalty and billing programs for sewer use fees; process sewer lien releases.
• Audit and balance sewer payments to accounts receivable records; initiate adjustments to the general ledger; correct payment entries as required to balance.
• Process refunds and adjustments for sewer accounts; process returned checks for collection.
• Receive requisitions; process and verify purchase orders, invoices and packing slips; research discrepancies and unauthorized purchases.
• Process travel and training requests and expense forms.
• Answer questions and provide information and assistance to other staff and the general public in a courteous manner; interpret and explain City ordinance or administrative policies; resolve complaints efficiently and timely.
• Utilize various computer programs and applications; enter and maintain data; generate reports from a database or in-house system; create spreadsheets and generate reports using spreadsheet software; create documents using word processing software.
• Perform general clerical duties; answer, screen and route telephone calls; respond to sewer billing customers at the central cashiering division; open, sort and distribute mail.
• Provide backup support for other clerical accounting functions as required.
• Perform related duties as required.

Minimum Qualifications

• High school diploma or equivalent.
• Two years of responsible clerical accounting experience involving the maintenance and posting of accounting, financial, and/or statistical records.
• Or two years (60 semester or 90 quarter hours) or more of college level coursework in Accounting or Business Administration can substitute for one year of the required relevant work experience.
• Bilingual candidates are strongly encouraged to apply.

Equal Opportunity Statement

The City of Reno is an equal opportunity employer. Recruitment, hiring, assignment, training, compensation, promotion, retention, and disciplinary decisions will be made without regard to race, color, religion, creed, national origin, sex, sexual orientation, gender identity, gender expression, age, pregnancy, physical or mental disability, genetic information, veteran status, political affiliation, membership in an employee association, or any other protected class status applicable under federal or state law or City Charter.