Accounts Payable Team Leader (CO)

Seminole County Clerk of the Circuit Court and Comptroller; Florida; On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Not specified

Job summary

The Seminole County Clerk of the Circuit Court and Comptroller seeks an Accounts Payable Team Leader to guide the AP function with GAAP and GASB expertise, supervise a team of 10 clerks, and ensure compliance with county codes and the UAS manual. The role involves process improvement, bank transfers, and collaboration with auditors.

Ideal candidates hold a bachelor's in accounting, 5 years of government accounting experience (3 years in supervision), and a valid Florida driver's license.

Qualifications

• Bachelor’s degree in accounting from an accredited college or university.
• Five (5) years of governmental accounting or auditing experience, including three (3) years supervisory experience.
• Valid Florida Driver’s license.
• An equivalent combination of education and/or work experience sufficient to successfully perform the essential duties of the job will be considered.

Responsibilities

• Directs all Accounts Payable functions to ensure compliance with the County’s Administrative Code and the Florida UAS Manual.
• Manages and supervises ten Accounts Payable Finance Clerks, including performance reviews and training needs.
• Contributes to development of processes and procedures; initiates and reviews bank wire transfers.
• Monitors Procurement Card purchases; prepares Journal Entries; reviews requisitions as needed.
• Works with Clerk’s IS team to troubleshoot the Accounting application; ensures proper year-end cut-off.
• Assists in compiling information for the Annual Comprehensive Financial Report (ACFR).
• Reviews GAAP and GASB standards in financial reporting and audits; supports internal controls.

Skills

Team leadership

Advanced Excel

GAAP knowledge

GASB standards

Data analysis

Verbal and written communication

Education

Bachelor's degree in accounting

Job description

Under the direction of the Manager of the Comptroller’s Office, the Accounts Payable (AP) Team Leader performs advanced and professional accounting work with little supervision, utilizing independent judgement to resolve problems in the County’s general ledger financial application system. The AP Team Leader is responsible for activities in accounts payable and other functions as assigned.

ESSENTIAL DUTIES

• Directs all Account Payable functions to ensure compliance with the County’s Administrative Code and

the Florida Uniform Accounting Systems (UAS) Manual.

• Manages and supervises ten (10) Accounts Payable Finance Clerks in the Comptroller’s Office,

including preparing performance reviews, disciplinary actions, training needs, etc.

• Contributes to the development of processes and procedures.
• Initiates and reviews bank wire transfers, as necessary.
• Monitors Procurement Card purchases to ensure information is complete.
• Prepares Journal Entries to record investment activity and other financial entries.
• Reviews and approves purchase requisitions, as needed.
• Works with Clerk’s Information Systems’ team to trouble shoot issues in the Accounting application.
• Ensures proper cut-off, at year-end, for services procured and/or goods received prior to year-end, but subsequently invoiced after year-end.
• Assists in compiling information to prepare the Annual Comprehensive Financial Report (ACFR).
• Prepares the Statistical Section of the ACFR.
• Possesses knowledge of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards (GASB).
• Assists with preparing and/or reviewing various audit schedules for interim and year-end audits.
• Works directly with the Clerk’s Inspector General’s Office and external auditors.
• Assists with researching and resolving accounting, purchasing and budgeting issues.
• Assists in ensuring compliance with internal control procedures.
• Assists with reviewing general ledger accounts to ensure completeness, accuracy and consistency with the application of GAAP.
• Assists with developing and maintaining training for the Accounts Payable Finance Clerks.
• Analyzes existing procedures and systems to develop and recommend new work procedures, controls and forms to promote efficient and effective operation for fiscal management.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in accounting from an accredited college or university.
• Five (5) years of governmental experience in accounting or auditing, including three (3) years supervisory experience.
• Valid Florida Driver’s license.
• An equivalent combination of education and/or work experience sufficient to successfully perform the essential duties of the job will be considered.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Knowledge of Florida Statutes, regulations, policies and procedures governing work unit.
• Knowledge of principles and practices of Governmental Accounting, Auditing, and financial reporting.
• Ability to research and apply GASB Standards/Pronouncements.
• Proficient in computer applications, including Microsoft Office with advanced Excel skills.
• Ability to analyze data and prepare financial reports, as needed.
• Ability to communicate clearly and effectively, verbally and in writing.
• Ability to interact professionally and maintain effective working relationships with officials, fellow employees, superiors, County staff and the public.

OTHER

Physical activities: Walking, talking, hearing, repetitive motions, manual dexterity.

Physical requirements: Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Visual acuity: the worker is required to have close visual acuity to perform an activity, at distances close to the eyes, such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading. The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned.

This position description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

This position description has excluded the marginal functions of the position that are incidental to the performance of essential job duties. All duties and responsibilities are essential job functions.

Requirements are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities.

This document does not create an employment contract, implied or otherwise, other than an “at will”

relationship.