Accounting Specialist (Accounts Payable)

Broward County Government; Miami (FL); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Eleven paid holidays

Vacation (PTO) 2 weeks/year

Tuition reimbursement up to $2,000/yr

Job Basis Leave up to 40 hours

Paid parental leave

County Health Plan

Job summary

Broward County Government is seeking an Accounting Specialist to join the Accounts Payable Division. The role involves reading, analyzing and auditing contracts, processing payments to vendors, and maintaining financial records in line with county policy.

The candidate will support budget monitoring, requisition reviews, and payroll-related tasks as needed, while ensuring accuracy and compliance with state and county regulations.

Qualifications

• Requires one (1) year of experience in bookkeeping, payroll or closely related experience.
• Possess and maintain a valid Florida Class E Driver's License based on area of assignment.

Responsibilities

• Researches, analyzes and/or audits payments and retainage requests for compliance with agreements; processes payments to vendors according to contract; maintains records of payment and related transactions.
• Monitors budget expenditures and processes journal vouchers, deposits, petty cash and reimbursements.
• Reviews P-Card Transmittals and E-Payables invoices; ensures documentation and approvals before payment; uploads invoices and runs reports.
• May process payroll-audit timesheets, timecards and leave requests; codes and enters data; handles garnishments and payroll adjustments.
• Reviews requisitions for completeness before administration approval; prepares purchase requisitions and bid documentation.
• Performs basic business communications and creates spreadsheets to capture data for reports; handles document recording and customer inquiries.
• Provides customer service in person and by phone; resolves inquiries concerning account status and discrepancies.
• Performs related work as assigned.

Skills

Accounts Payable

Auditing Experience

Financial Analysis

Data Governance

Education

Bachelor's degree in accounting or finance

PeopleSoft Certification (Finance)

Microsoft Outlook/Excel Certification

Accounts Payable Certified Associate/Professional

Tools

PeopleSoft

Excel

Job description

Requirements And Preferences

The Broward County Board of County Commissioners is seeking qualified candidates for Accounting Specialist in our Accounts Payable Division

B enefits of Broward County Employment

• Eleven (11) paid holidays each year

2026

B enefits of Broward County Employment

• Eleven (11) paid holidays each year
• Vacation (Paid Time Off) = 2 weeks per year
• Tuition Reimbursement (Up to 2K annually)
• Up to 40 hours of Job Basis Leave for eligible positions
• Paid Parental Leave

Health Benefits

High-Deductible Health Plan – bi-weekly premiums: Employee $10.90 / Family $80.79

Includes a County Funded Health Savings Account of up to $2,000 Annually

Consumer Driven Health Plan – bi-weekly premiums: Employee $82.58 / Family $286.79

Florida Retirement System (FRS) – Pension or Investment Plan

457 Deferred Compensation County matches up to $2,000 a year

General Description

Performs highly technical work reading, analyzing and auditing contracts.

Works under close to general supervision according to set procedures but determines how or when to complete tasks.

Minimum Education And Experience Requirements

• Requires one (1) year of experience in bookkeeping, payroll or closely related experience

Special Certifications and Licenses

• Possess and maintain a valid Florida Class E Driver's License based on area of assignment.

Preferences

• Bachelor's degree in accounting or finance
• PeopleSoft Certification (Finance)
• Microsoft Outlook/Excel Certification
• Accounts Payable Certified Associate/Professional
• Accounts Payable Experience
• Auditing Experience

SCOPE OF WORK

Duties And Responsibilities

• Researches, analyzes and/or audits payments and retainage requests for compliance with agreement(s)/contract(s); processes payments to vendors according to the contract or agreement; creates, calculates, reviews, and maintains records of payment, retainage transactions, non-encumbered transactions, etc. for accounting, auditing, and budgeting.
• Monitors budget expenditures in order to ensure funds are available in appropriate accounts to purchase required supplies, materials, and equipment; makes budget transfers, creates journal vouchers, processes daily deposits, petty cash and reimbursement requests, etc.
• Reviews all P-Card (purchasing card) Transmittals and E-Payables (electronic payables) invoices; checks for appropriate documentation and approval prior to payment; uploads invoices, runs reports, makes necessary corrections to rejected general ledger.
• May process payroll-audit timesheets, timecards and leave requests; notifies appropriate managers and supervisors of missing timesheets, leave requests, signatures, and adjustments; codes and enters all information; calculates amounts to be withheld from employee pay for child support, tax levies and other garnishments; audits, prepares and inputs all manual payroll checks, voided checks, other pay adjustments in accordance with County policy and State and Federal laws; audits and reviews payroll voucher and registers to determine their accuracy, completeness and conformance with all rules and regulations.
• Reviews all requisitions for completeness and competitiveness before submittal to administration for final approval.
• Prepares purchase requisitions for small purchases; prepares solicitation bid document for informal quotation requests; secures the bid process for informal quotation request; obtains competitive quotations from vendors; analyzes responses to determine lowest and best vendor; prepares bid tabulation and places purchase orders; prepares documentation for proper files on each procurement.
• Performs basic business (verbal and electronic) communication, document preparation, etc.; creates a variety of spreadsheets in order to capture data and facilitate preparation of reports; scans documents into database and reviews for quality control, processes payments for recorded documents, processes the return of recorded documents to owners using appropriate methods, processes incoming and outgoing mail, and responds to customer requests.
• Provides customer service in person and via phone in connection with document recording; researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to the appropriate persons.
• Performs related work as assigned.

Competencies

• Financial Acumen: Interprets and applies key financial indicators to make better business decisions. Gathers the financial data and metrics essential for the role; interprets quantitative and financial data accurately; seeks guidance, as appropriate.
• Manages Complexity: Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Gathers basic information to understand a problem and find a solution; seeks to understand and apply systematic problem-solving methods; distinguishes symptoms from underlying problems.
• Plans and Aligns: Plans and prioritizes work to meet commitments aligned with organizational goals. Gains a clear understanding of the main tasks needed to complete work in the right sequence. Identifies the support and resources needed to carry out plans; delivers on time at an acceptable quality level.
• Ensures Accountability: Holds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.
• Manages Conflict: Handles conflict situations effectively, with a minimum of noise. Takes a positive approach to conflicts; helps dispel tension; seeks guidance and feedback on managing conflict; delivers controversial viewpoints candidly and sensitively; does not take arguments personally.
• Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.
• Nimble Learning: Learns through experimentation when tackling new problems, using both successes and failures as learning fodder. Shows a clear desire to learn and questions others to gain new knowledge. Deals appropriately with first-time or unusual problems; seeks relevant guidance and support. Learns from mistakes.

WORK ENVIRONMENT

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

None.