Accounts Payable Support Specialist

HomeSafe Alliance; United States; Remote; USD 30,000 - 40,000; Full time

Job summary

HomeSafe Alliance is seeking an Accounts Payable Support Specialist for a remote position. The role involves invoice processing, managing vendor inquiries, and ensuring accurate payments. Ideal candidates will have 2+ years of Accounts Payable experience, excellent customer service skills, and strong proficiency in Microsoft Excel.

Benefits

Medical, Dental and Vision Insurance

Paid time off (PTO)

401(k)

Health and Wellness Programs

Qualifications

• 2+ years of relevant Accounts Payable experience.
• Proficient with Microsoft Office, especially Excel.
• Effective time management and problem-solving skills.

Responsibilities

• Process invoices by reviewing and matching purchase orders.
• Manage vendor inquiries and assist with month-end closing.
• Perform monthly reconciliations of accounts payable.

Skills

Attention to detail

Analytical skills

Customer service

Communication skills

Education

High school diploma or equivalent

Undergraduate Degree in Accounting or Finance (Preferred)

Tools

Microsoft Excel

Accounting software

Job description

Join to apply for the Accounts Payable Support Specialist role at HomeSafe Alliance

Join to apply for the Accounts Payable Support Specialist role at HomeSafe Alliance

Title

Accounts Payable Support Specialist

HomeSafe Alliance is the single global household goods movement manager of over 300,000 Military Household Goods moves per year for USTRANSCOM and the U.S. Armed Forces, Department of Defense civilians, U.S. Coast Guard, and their families.

When you become part of our team at HomeSafe Alliance, your opportunities are endless. Through internal collaboration, and with our partners and customers, we're defining tomorrow's challenges, then providing the innovative solutions to overcome those challenges, always maintaining our commitment to Zero Harm and Sustainability Platform.

Working at HomeSafe Alliance means being rewarded for your contributions. In addition to competitive benefits and professional development, our people are empowered to use all their potential, creating meaningful change for themselves and our clients. We attract the best minds in the world because our expertise thrives on creativity, resourcefulness and collaboration. That is how we supply our clients with cutting-edge solutions.

As the needs of the world change, we're ready to respond and guide the way forward with strategic, sustainable, and technological advancements grounded in more than a century of practical application and execution.

The HomeSafe team is dedicated to providing fast, easy, and efficient relocation experiences. More than 300,000 military and government households are relocated every year. Coordinating these transfers is a massive undertaking-and we're proud to say that HomeSafe is positioned to improve the customers' moving experience. As the GHC prime contractor and household goods moving service integrator, we provide earlier visibility into upcoming moves and greater network throughput capacity-ensuring household goods shipments are picked up and delivered on time. With cutting-edge technology and proven logistics expertise, we're transforming the moving process by continuously evaluating, refining, and improving our tools and techniques. We're dedicated to making sure that every move is better than the last.

About The Role - This Is An SCA Position.

As a member of the HomeSafe Alliance team, the Accounting Support Specialist will support the organization with various Accounts Payable activities focused around ensuring the accuracy of vendor invoice payments. As a primary responsibility, this role will perform AP invoice processing and related support activities.

Key responsibilities will include, but not limited to, the following: ensuring the accuracy of invoice AP records, performing invoice initial review to include invoice coding and routing, and/or providing internal and vendor support for invoice status, issue resolution, etc. This role will be responsible for other activities supporting the team including backup duties, system testing, or other activities as needed and directed by the leadership team. This role will require collaboration with AP team members as well as various business partners and stakeholders and therefore demands excellent customer service and communication skills. This is a remote position with the possibility of working in-office if you reside in the Houston area.

Position Description/Job Responsibilities

• Process invoices by reviewing, verifying and matching purchase orders to invoices.
• Review and Process Non-PO invoices, verify the GL account and send them for approval.
• Reviewing invoices for appropriate documentation and approval prior to processing.
• Entering and uploading invoices into accounting software.
• Maintaining invoice copies, purchase orders and approvals.
• Providing supporting documentation for audits.
• Assisting with month-end closing.
• Manage and address vendor inquiries received via the Accounts Payable functional mailbox.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Enter purchase requisitions as needed.
• Perform monthly reconciliations of accounts payable aging to the general ledger.
• Other responsibilities as needed and assigned.
  
  

Qualifications

• High school diploma, GED, or equivalent required.
• 2+ year relevant Accounts Payable experience.
• Must be a U.S. citizen due to contractual requirements.
• Proficient in Microsoft Office including Outlook, Word, and Excel.
• Advanced level Excel Skills (i.e. VLOOKUPS, SUMIFS, Complex Formulas, and Pivot Tables)
• Excellent verbal, interpersonal, organizational, listening, relationship-building, and written communication skills, with all levels of the company
• Excellent customer service skills including a friendly and helpful demeanor.
• Effective teamwork skills but also with the ability to work independently.
• Time management, problem-solving and analytical skills with attention to detail.
• Ability to adapt to changes in responsibilities as the needs of the company change and grow
• Must be willing to work overtime as needed to cover department responsibilities.
  
  

Preferred

• Undergraduate Degree in Accounting, Finance, or related field
• Experience with Deltek Costpoint.
• Experience working in military relocation of household goods and/or a Government Contracting environment is a plus.
• Customer Service Center experience a plus.
• Knowledge of Sarbanes-Oxley Act (SOX) compliance a plus.
  
  

Note: This position is fully remote / work from home. HomeSafe will supply appropriate equipment, employee provided high speed internet is required.

Benefits

• Medical, Dental and Vision Insurance.
• Paid time off (PTO) Three weeks of PTO for newly hired employees
• 401(k)
• Health and Wellness Programs
• Disability, Life and AD&D insurance
• Employee Support program
• Family Support: Bright Horizons, child and elder care services
• Teladoc Medical Experts, second opinion program
• Travel Accident & Medical
• TRICARE Supplement Plan
• Voluntary Benefit Plans
• And more!
  
  

Belong, Connect and Grow at KBR

At HomeSafe, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team's philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver - Together.

HomeSafe is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Transportation, Logistics, Supply Chain and Storage

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