Accounts Payable Supervisor - Lead, Process & Compliance

City Colleges of Chicago; Chicago (IL); On-site; USD 70,000 - 80,000; Full time

Job summary

City Colleges of Chicago is seeking an Accounts Payable Supervisor to lead the AP team and ensure timely, accurate vendor payments and employee reimbursements. You will implement procedures, monitor workflows, and collaborate with Directors, HR, and IT to optimize systems like PeopleSoft.

You will oversee daily operations, supervise staff, and drive improvements in compliance and efficiency across the district, while maintaining strong vendor relations and high-quality service.

Qualifications

• Bachelors degree in Accounting, Finance, Business Administration, or related field.
• Minimum of four years of professional experience in accounts payable or finance.
• Supervisory/leadership experience preferred.
• Equivalent combination of education and experience considered.
• Proficient in PeopleSoft or similar enterprise systems.
• Knowledge of AP operations, controls, and general accounting principles.
• Excellent interpersonal and communication skills.
• Strong analytical, organizational, and problem-solving abilities.
• Ability to work in a culturally diverse environment and handle confidential matters.
• Proficient with MS Office 365.

Responsibilities

• Oversee daily AP workflow, auditing invoices and processing reimbursements.
• Monitor staff processes for accuracy, timeliness, and compliance with contracts.
• Ensure proper submission of expense documentation including tuition and travel.
• Oversee vendor disbursements and monitor payment compliance with contracts.
• Conduct staff meetings to review productivity and address issues.
• Respond to escalated AP inquiries with professional resolutions.
• Review AP transactions, payments, and supporting documentation.
• Participate in hiring, evaluation, and staff development efforts.
• Coach AP staff on processes; foster constructive teamwork and communication.
• Provide guidance on travel and expense reimbursement procedures.
• Coordinate with vendors and college/district staff to resolve escalations.
• Support process improvements and internal controls for compliance.
• Collaborate with IT on PeopleSoft and system enhancements.
• Assist in month-end close and reconciliation activities.

Skills

Analytical skills

Communication skills

Organizational skills

Problem solving

Diplomacy

Education

Bachelor's degree in Accounting or related field

Tools

PeopleSoft Financials

Microsoft Office 365

Excel

Job description

City Colleges of Chicago is seeking an Accounts Payable Supervisor to lead the AP team and ensure timely, accurate vendor payments and employee reimbursements. You will implement procedures, monitor workflows, and collaborate with Directors, HR, and IT to optimize systems like PeopleSoft.

You will oversee daily operations, supervise staff, and drive improvements in compliance and efficiency across the district, while maintaining strong vendor relations and high-quality service.