Accounts Payable Supervisor - Lead & Optimize Payments

Red Coats Inc.; Silver Spring (MD); On-site; USD 65,000 - 85,000; Full time

Job summary

Red Coats Inc. in Bethesda, Maryland, seeks an experienced Accounts Payable Supervisor to oversee day-to-day AP operations for multiple companies. You will supervise AP staff, ensure accurate and timely processing, and support Workday Financials initiatives.

The role emphasizes staff training, adherence to internal controls, month-/year-end close, and continuous improvement of AP processes within a large services organization.

Qualifications

• Must have excellent Excel, Microsoft Office, and computer skills.

Responsibilities

• Oversee and coordinate daily Accounts Payable operations across multiple companies.
• Supervise, guide, and support Accounts Payable staff in their day-to-day responsibilities.
• Assign and monitor staff workloads to ensure invoices, payment requests, and other Accounts Payable transactions are processed accurately and within established deadlines.
• Review invoices, payment batches, and supporting documentation for accuracy, proper coding, approvals, and compliance with company procedures.
• Coordinate ACH payments, checks, wire requests, expense reimbursements, and other Accounts Payable activities.
• Train and onboard new Accounts Payable employees and provide ongoing training and guidance to existing staff.
• Monitor departmental deadlines, including month-end and year-end Accounts Payable closing activities.
• Ensure established accounting procedures, internal controls, and company policies are consistently followed.
• Review Accounts Payable workflows and recommend opportunities to improve efficiency, accuracy, and internal controls.
• Research and assist with resolving vendor account issues, payment inquiries, statement discrepancies, and outstanding invoices.
• Coordinate vendor maintenance and assist with annual 1099 reporting requirements.
• Assist with internal and external audit requests related to Accounts Payable.
• Identify and escalation significant vendor, payment, accounting, or operational issues to the Accounting Manager or Finance leadership.
• Prepare Accounts Payable reports and provide status updates on departmental workload, outstanding items, and processing issues.
• Support special projects and departmental initiatives as assigned by Accounting leadership.
• Support Workday Financials testing, validation, troubleshooting, process documentation, and user training.
• Assist with the development and documentation of Accounts Payable procedures and training materials.
• Work closely with Accounting, Finance, Operations, IT, and other departments to resolve Accounts Payable issues and maintain effective workflows.
• Provide leadership coverage for the Accounts Payable department and ensure daily operations continue effectively during staff absences.

Skills

Excel

Microsoft Office

Attention to detail

Time management

Job description

Red Coats Inc. in Bethesda, Maryland, seeks an experienced Accounts Payable Supervisor to oversee day-to-day AP operations for multiple companies. You will supervise AP staff, ensure accurate and timely processing, and support Workday Financials initiatives.

The role emphasizes staff training, adherence to internal controls, month-/year-end close, and continuous improvement of AP processes within a large services organization.