Payroll Supervisor

Build Group, Inc; Walnut Creek (CA); On-site; USD 110,000 - 140,000; Full time

Job summary

Build Group, Inc. seeks a Payroll Supervisor to lead a team of payroll professionals in Walnut Creek, CA. The role partners with external payroll providers to ensure timely, accurate payroll administration in a fast-paced, on-site environment.

You will establish SOPs, mentor staff, and drive compliance with federal, state, and local laws. The ideal candidate has 7+ years in payroll, 2+ years supervising, and strong ADP experience.

Qualifications

• Seven+ years of payroll experience with at least two years in supervision.
• Experience with certified payroll and labor job costing.
• Construction, prevailing wage and union payroll experience is a plus.
• Familiarity with multi-state payroll reporting for multiple entities.
• Strong knowledge of ADP and external payroll platforms.

Responsibilities

• Establishes SOPs for payroll processing, reporting, and compliance.
• Train, mentor, and evaluate payroll staff.
• Delegates tasks effectively while ensuring accuracy and timeliness.
• Leads initiatives like system migrations, new union agreements, or process revisions.
• Ensures compliance with federal, state, and local labor laws
• Conducts internal audits and reconciliations.
• Provides and analyzes regular and ad-hoc reports.
• Maintains payroll operations according to company policies and procedures; improves processes, where necessary, to build stronger efficiencies.
• Collaborates with external payroll partner(s).
• Performs other related duties as assigned.

Skills

Team leadership

Payroll knowledge

Communication skills

Attention to detail

Problem solving

Cross-functional collaboration

Tools

ADP

In-house payroll systems

Job description

The Payroll Supervisor will lead a team of payroll professionals responsible for all facets of Payroll, including partnering with external payroll partners for the timely and accurate administration of payroll. The ideal candidate is a hands‑on leader with strong problem‑solving abilities and enjoys working in a fast‑paced environment. This role is fully on‑site in our Walnut Creek office.

RESPONSIBILITIES

• Establishes standard operating procedures for payroll processing, reporting, and compliance.
• Ability to train, mentor, and evaluate payroll staff.
• Delegates tasks effectively while ensuring accuracy and timeliness.
• Leads initiatives like system migrations, new union agreements, or process revisions.
• Ensures compliance with federal, state, and local labor laws
• Conducts internal audits and reconciliations.
• Provides and analyzes regular and ad-hoc reports.
• Maintains payroll operations according to company policies and procedures; improves processes, where necessary, to build stronger efficiencies.
• Collaborates with external payroll partner(s).
• Performs other related duties as assigned.

REQUIREMENTS

• Seven (7) plus years of payroll experience, including a minimum of two (2) years supervising a team.
• Experience with certified payroll and labor job costing.
• Construction, prevailing wage and union payroll compliance experience is a plus.
• Knowledge and experience with in-house payroll processing and reporting.
• Familiarity with multi‑state payroll reporting for multiple entities
• Strong working knowledge of external payroll platforms such as ADP.
• Excellent organizational skills, strong attention to detail, and reliable follow‑through.
• Optimistic, with an eagerness to help others.
• Keen emotional intelligence and steadfast composure.
• Proven ability to coach and lead others.
• Technology know‑how with the ability to pick up quickly on new/unfamiliar systems.
• Strong verbal and written communication skills.

This position description is a summary and not a complete representation of the position; the essential functions of the position may change as duties are assigned.

Notice to California Residents/Applicants

In connection with your application, we collect information that identifies, reasonably relates to, or describes you ("Personal Information"). The categories of Personal Information that we collect include your name, government issued identification number(s), email address, mailing address, other contact information, employment history, educational history, and demographic information. We collect and use those categories of Personal Information about you for human resources and other business management purposes, including identifying and evaluating you as a candidate for potential or future employment or future contract positions, recordkeeping in relation to recruiting and hiring, conducting criminal background checks as permitted by law, conducting analytics, and ensuring compliance with applicable legal requirements and Company policies.

Equal Opportunity Employment

Build Group provides equal employment opportunity to all employees and applicants for employment, free from unlawful discrimination based on race, color, religion, gender, age, national origin, disability, veteran status, marital status, sexual orientation, gender identity, genetic information or any other status or condition protected by local, state or federal law. This policy applies to all terms and conditions of employment, including hiring, training, orientation, placement, discipline, promotion, transfer, position elimination, rehire, benefits, compensation, retirement and termination. As an equal opportunity employer, Build Group seeks to hire employees based solely on their qualifications and abilities.