Accounts Payable Supervisor

Aims Local College District; United States; On-site; USD 70,000 - 76,000; Full time

Benefits offered by this job

Medical coverage

Vision insurance

Annual leave

Paid holidays

Summer Fridays

Tuition reimbursement

Retirement programs

Gym access

Free parking

Job summary

Aims Community College seeks an experienced Accounts Payable Manager to lead all AP activities within Financial Services. You will ensure accurate processing of invoices, disbursements, and compliance with GAAP, GASB, and FASB, with limited supervision.

The role oversees AP staff, improves processes, supports audits, and coordinates with internal departments and vendors. A Bachelor's in Accounting with four years of experience, including two in supervision, is required.

Qualifications

• Bachelor's degree in Accounting or related field with four years' experience, two of which in supervisory roles.
• Advanced knowledge of GAAP, GASB, and FASB.
• Strong analytical, communication, and organizational skills.

Responsibilities

• Manage Accounts Payable operations, policies, and internal controls.
• Supervise AP staff and provide training and feedback.
• Support financial audits and month-end close activities.
• Prepare reconciliations for AP accounts and handle 1099s and tax filings.
• Improve AP workflows and coordinate with vendors and internal departments.

Skills

Leadership

Analytical thinking

Attention to detail

Communication skills

Education

Bachelor's degree in Accounting or related field

Tools

Excel

Word

ERP systems

Workday

Job description

Minimum Hiring Annual Salary: $70,397.00 Maximum Hiring Annual Salary: $76,029.00 To attain the maximum annual salary, employee must meet all minimum qualifications plus: 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience. A combination of related education, on-the-job work experience, certifications and/or licenses that results in a candidate successfully meeting the minimum qualifications of the position, may be considered. The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year.

Benefits

• 100% employer provided medical & dental coverage employees (employee only option)
• 85% employer provided medical & dental coverage for employee's spouse and/or family
• Voluntary vision insurance
• Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
• 17 paid holidays and 3 personal days each year
• Summer schedule: 4-day work week - Fridays Off
• Employer paid long-term disability and life insurance premiums
• Tuition waiver & reimbursement for employees
• Tuition waiver for dependents
• PERA employer (see www.copera.org for comprehensive benefits)
• Additional supplemental benefits & retirement programs available
• Access to the PERC (Aims gym) for employee & one guest
• Free parking on all campuses

Job Description

Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values and a culture of innovation and care. The College embraces and seeks to hire individuals who want to be a part of this environment and have the skill sets necessary to be successful in this position. This position manages all aspects of Accounts Payable within Financial Services, performs accounting and financial functions with limited supervision, and ensures accurate, timely, and efficient processing of invoices, expenditures, and disbursements. This position ensures that financial activities and the use of funds comply with applicable laws, regulations, accounting standards, and requirements established by governing agencies, including GAAP, GASB, FASB, IRS, and other applicable regulatory authorities. Additionally, this role manages and supervises the Accounts Payable staff, conducts research and evaluates financial data, analyzes accounting and operational issues, identifies potential risks or discrepancies, and recommends appropriate solutions. The position will also provide guidance and support to ensure effective financial controls, accurate reporting, compliance, and efficient operations within Accounts Payable.

Responsibilities

• Accounts Payable Operations & Procedures: 20% Review, update, and maintain proper documentation for Aims Community College, as well as for local, state, and federal policies and procedures. Establish and uphold Accounts Payable (AP) procedures, policies, and internal controls.
• Process Improvement: 20% Monitor Accounts Payable performance metrics and create reports to identify trends, issues, and opportunities for improvement. Identify opportunities to automate manual processes and enhance the use of accounting systems and technology. Evaluate and optimize AP workflows, including invoice processing, approvals, payment processing, and vendor management. Regularly review, update, or rewrite Accounts Payable policies and procedures as needed. Identify and implement process improvements to enhance efficiency, accuracy, and timeliness in Accounts Payable.
• Supervision & Operations Management: 20% Supervise, support, train, and evaluate the Accounts Payable Technicians in accordance with the College’s established policies and procedures. Communicate regularly with internal departments and external vendors to analyze and resolve urgent issues.
• Financial Audit & Reporting: 20% Review, analyze, and reconcile all assigned Accounts Payable accounts. Provide management reports and other information upon request. Participate in the annual audit process for assigned funds; review, analyze, and address any audit comments related to Accounts Payable. Support external audits by providing necessary documentation and responding to inquiries. Assist with month-end and year-end close activities, including AP reconciliations and accruals.
• Reconciliation & Processing: 15% Prepare bank account reconciliations for payroll and manage 1099 preparations. Complete monthly sales tax returns. Coordinate the Colorado Payback (Unclaimed Property) program. Serve as the primary check printer and ACH releaser on a regular weekly basis. Verify and process travel and mileage reimbursements. Differentiate between Independent Contractors and Employees. Initiate stop payments on checks. Initiate journal vouchers for monthly travel and procurement card expenses.
• Other Duties as Assigned: 5%

Minimum Qualifications

• Bachelor’s degree in Accounting or related field plus four (4) years of progressively responsible experience in accounts payable or accounting, including experience with account reconciliation, financial reporting, audit support, and accounting-related compliance requirements, or an equivalent combination of education and/or work experience. Of the required four (4) years, two (2) years must be supervisory and/or demonstrated leadership experience.
• Advanced knowledge of accounting theory, principles, and practices, including GAAP, GASB, and FASB.
• Strong knowledge of college/university, federal, and state policies, regulations, and procedures applicable to accounting and accounts payable operations.
• Strong analytical, problem-solving, and decision-making skills, with the ability to research issues, evaluate alternatives, and determine appropriate solutions.
• Strong attention to detail and accuracy, with the ability to maintain confidentiality and demonstrate accountability for assigned responsibilities.
• Demonstrated leadership and interpersonal skills, including the ability to train, support, evaluate, and provide constructive feedback to staff.
• Effective organizational and time-management skills, with the ability to prioritize multiple tasks and meet recurring and competing deadlines.
• Effective written and verbal communication skills, with the ability to communicate professionally with employees, management, vendors, and other stakeholders.
• Proficiency with Microsoft Excel and Word, and experience using accounting, financial, and enterprise resource planning (ERP) systems.
• Ability to adapt to changing priorities, work independently and under pressure, manage multiple tasks, and identify and implement process improvements.

Required Documents

• Cover Letter
• Resume

Preferred Qualifications

• 4 years of progressive accounts payable or accounting experience, with supervisory experience.
• Previous experience working in a higher education, government, and/or non-profit environment.
• Knowledge and experience with governmental or fund accounting and GASB reporting requirements.
• Experience supporting financial audits, including preparing audit documentation and responding to auditor requests.
• Demonstrated ability to develop, document, and implement accounting policies, procedures, and process enhancements.
• Knowledge and proficiency in managing multi-site sales tax compliance, including the preparation, review, and timely filing of sales tax returns across multiple locations.
• Prior experience with nonprofit accounting principles and FASB reporting requirements, as well as knowledge of nonprofit financial reporting.
• Proficiency with Microsoft Excel and Word, and experience using accounting, financial, and enterprise resource planning (ERP) systems. (i.e., Workday)
• Strong knowledge of college/university, federal, and state policies, regulations, and procedures applicable to accounting and accounts payable operations.

Equal Opportunity Employer

Aims Community College is an equal opportunity employer. Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status.

Aims is a locally governed and funded debt-free progressive community college based in Greeley, Colorado with three satellite campuses in Fort Lupton, Loveland and Windsor. Aims serves 8,000 students per year, preparing them for success with 200+ degree and certificate programs. Aims staff, faculty and administration work as a team to ensure excellent service and educational standards. Our student body reflects the growing diversity of our community: 55% of our students identify as white, 36% Hispanic, 2% Asian, 2% African-American, and 2% multiracial. Aims is committed to serving all of our students, including populations that are traditionally underserved in higher education. We welcome applicants who share a commitment to inclusive excellence.