Accounts Payable Supervisor

Aims; Evans (CO); On-site; USD 70,000 - 76,000; Full time

Benefits offered by this job

Medical & dental coverage

Leave: 15 days annually

Sick leave: 12 days

17 holidays

3 personal days

4-day work week

Life insurance

Tuition reimbursement (employee & dep)

PERC gym access

Free campus parking

Job summary

Aims Community College seeks an experienced Accounts Payable Manager to lead all AP activities within Financial Services. You will ensure timely processing of invoices, adherence to GAAP, and accurate reporting while supervising AP staff.

In this role you will streamline processes, support internal and external audits, and collaborate with departments to optimize financial workflows across campus. A bachelor’s degree in accounting and 4+ years of experience are required.

Qualifications

• Bachelor’s degree in Accounting or related field with four years experience.
• Two years of supervisory/leadership experience.
• Strong knowledge of GAAP, GASB and FASB.
• Proficiency with Excel, Word and ERP/accounting systems.

Responsibilities

• Manage all aspects of Accounts Payable in Financial Services.
• Supervise AP staff and provide training.
• Prepare bank reconciliations and 1099s.
• Support audits and month/year-end close.

Skills

Excel

Analytical skills

Leadership

GAAP

GASB

FASB

ERP systems

Microsoft Word

Attention to detail

Communication

Education

Bachelor’s degree in Accounting

4 years accounting experience

2 years supervisory experience

Tools

Microsoft Excel

Microsoft Word

ERP systems

Accounting software

Job description

Minimum Hiring Annual Salary:$70,397.00Maximum Hiring Annual Salary:$76,029.00To attain the maximum annual salary, employee must meet all minimum qualifications plus:

• 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience.
• A combination of related education, on-the-job work experience, certifications and/or licenses that results in a candidate successfully meeting the minimum qualifications of the position, may be considered.

Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:

• Benefits are effective immediately
• 100% employer provided medical & dental coverage employees (employee only option)
• 85% employer provided medical & dental coverage for employee's spouse and/or family
• Voluntary vision insurance
• Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
• 17 paid holidays and 3 personal days each year
• Summer schedule: 4-day work week - Fridays Off
• Employer paid long-term disability and life insurance premiums
• Tuition waiver & reimbursement for employees
• Tuition waiver for dependents
• PERA employer (see www.copera.org for comprehensive benefits)
• Additional supplemental benefits & retirement programs available
• Access to the PERC (Aims gym) for employee & one guest
• Free parking on all campuses

Job Description

Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values and a culture of innovation and care. The College embraces and seeks to hire individuals who want to be a part of this environment and have the skill sets necessary to be successful in this position. This position manages all aspects of Accounts Payable within Financial Services, performs accounting and financial functions with limited supervision, and ensures accurate, timely, and efficient processing of invoices, expenditures, and disbursements. This position ensures that financial activities and the use of funds comply with applicable laws, regulations, accounting standards, and requirements established by governing agencies, including GAAP, GASB, FASB, IRS, and other applicable regulatory authorities.

Additionally, this role manages and supervises the Accounts Payable staff, conducts research and evaluates financial data, analyzes accounting and operational issues, identifies potential risks or discrepancies, and recommends appropriate solutions. The position will also provide guidance and support to ensure effective financial controls, accurate reporting, compliance, and efficient operations within Accounts Payable.

Accounts Payable Operations & Procedures: 20%

• Review, update, and maintain proper documentation for Aims Community College, as well as for local, state, and federal policies and procedures.
• Establish and uphold Accounts Payable (AP) procedures, policies, and internal controls.

Process Improvement: 20%

• Monitor Accounts Payable performance metrics and create reports to identify trends, issues, and opportunities for improvement.
• Identify opportunities to automate manual processes and enhance the use of accounting systems and technology.
• Evaluate and optimize AP workflows, including invoice processing, approvals, payment processing, and vendor management.
• Regularly review, update, or rewrite Accounts Payable policies and procedures as needed.
• Identify and implement process improvements to enhance efficiency, accuracy, and timeliness in Accounts Payable.

Supervision & Operations Management: 20%

• Supervise, support, train, and evaluate the Accounts Payable Technicians in accordance with the College’s established policies and procedures.
• Communicate regularly with internal departments and external vendors to analyze and resolve urgent issues.

Financial Audit & Reporting: 20%

• Review, analyze, and reconcile all assigned Accounts Payable accounts.
• Provide management reports and other information upon request.
• Participate in the annual audit process for assigned funds; review, analyze, and address any audit comments related to Accounts Payable.
• Support external audits by providing necessary documentation and responding to inquiries.
• Assist with month-end and year-end close activities, including AP reconciliations and accruals.

Reconciliation & Processing: 15%

• Prepare bank account reconciliations for payroll and manage 1099 preparations.
• Complete monthly sales tax returns.
• Coordinate the Colorado Payback (Unclaimed Property) program.
• Serve as the primary check printer and ACH releaser on a regular weekly basis.
• Verify and process travel and mileage reimbursements.
• Differentiate between Independent Contractors and Employees.
• Initiate stop payments on checks.
• Initiate journal vouchers for monthly travel and procurement card expenses.

Other Duties as Assigned: 5%

Minimum Qualifications

• Bachelor’s degree in Accounting or related field plus four (4) years of progressively responsible experience in accounts payable or accounting, including experience with account reconciliation, financial reporting, audit support, and accounting-related compliance requirements, or an equivalent combination of education and/or work experience. Of the required four (4) years, two (2) years must be supervisory and/or demonstrated leadership experience.
• Advanced knowledge of accounting theory, principles, and practices, including GAAP, GASB, and FASB.
• Strong knowledge of college/university, federal, and state policies, regulations, and procedures applicable to accounting and accounts payable operations.
• Strong analytical, problem-solving, and decision-making skills, with the ability to research issues, evaluate alternatives, and determine appropriate solutions.
• Strong attention to detail and accuracy, with the ability to maintain confidentiality and demonstrate accountability for assigned responsibilities.
• Demonstrated leadership and interpersonal skills, including the ability to train, support, evaluate, and provide constructive feedback to staff.
• Effective organizational and time-management skills, with the ability to prioritize multiple tasks and meet recurring and competing deadlines.
• Effective written and verbal communication skills, with the ability to communicate professionally with employees, management, vendors, and other stakeholders.
• Proficiency with Microsoft Excel and Word, and experience using accounting, financial, and enterprise resource planning (ERP) systems.
• Ability to adapt to changing priorities, work independently and under pressure, manage multiple tasks, and identify and implement process improvements.

REQUIRED DOCUMENTS

• Cover Letter
• Resume

Preferred Qualifications

• 4 years of progressive accounts payable or accounting experience, with supervisory experience.
• Previous experience working in a higher education, government, and/or non-profit environment.
• Knowledge and experience with governmental or fund accounting and GASB reporting requirements.
• Experience supporting financial audits, including preparing audit documentation and responding to auditor requests.
• Demonstrated ability to develop, document, and implement accounting policies, procedures, and process enhancements.
• Knowledge and proficiency in managing multi-site sales tax compliance, including the preparation, review, and timely filing of sales tax returns across multiple locations.
• Prior experience with nonprofit accounting principles and FASB reporting requirements, as well as knowledge of nonprofit financial reporting.
• Proficiency with Microsoft Excel and Word, and experience using accounting, financial, and enterprise resource planning (ERP) systems. (i.e., Workday)
• Strong knowledge of college/university, federal, and state policies, regulations, and procedures applicable to accounting and accounts payable operations.

All Applicants

• Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have performed under the "Work Experience" section on your job application. We evaluate your experience based on this information.
• Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary.
• Be sure to upload all the required documents listed at the above in "Additional Job Description" section. This can be uploaded as part of your application materials in the "My Experience" section. If there are missing documents, your incomplete application will not be considered. Per the Colorado Job Application Fairness Act, you may redact information that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.

For information on our hiring practices, please visit our resource page: https://www.aims.edu/departments/human-resources/hiring-process Aims Community College is an equal opportunity employer. Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status. All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with the Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within three (3) business days of hire date to show your identity and your authorization to work. This law applies to all persons hired.

Screening/Selection

To be considered, please provide a thorough and complete application. Initial screening will be conducted by a committee based on completed application materials. Employees in these positions may be asked to participate in temporary assignments lasting less than nine (9) months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay. Upon hire, all positions at Aims Community College require a criminal background check and may require industry specific screenings such as an MVR, physical and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position.