Accounts Payable Supervisor

O'Neil Digital Solutions, LLC; Plano (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading company is seeking an Accounts Payable Supervisor to oversee daily operations of the AP function across U.S. entities. The role involves managing vendor relationships, ensuring timely processing of invoices, and implementing ERP systems. The ideal candidate should have strong analytical skills, a degree in Accounting, and experience in a supervisory role. Join a dynamic team dedicated to innovation and integrity.

Qualifications

• 4+ years of accounts payable experience, with at least 2 years in a supervisory role.
• Experience in a multi-entity environment preferred.
• Prior experience with ERP conversions is a plus.

Responsibilities

• Supervise day-to-day accounts payable operations, including invoice processing.
• Manage, coach, and develop the AP team.
• Drive continuous improvement by identifying process enhancements.

Skills

Analytical Skills

Problem Solving

Communication

Education

Associate’s degree in Accounting

Bachelor’s degree preferred

Tools

Microsoft Dynamics 365

Microsoft Office Suite

Job description

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Data Analysis Incorporated (DAI) is the controlling entity of the O’Neil family of businesses. DAI and its subsidiaries operate in diverse industries worldwide, including global equity markets, health care, financial services, digital news, and insurance. Our global footprint allows our teams to be responsive to customer needs in a timely and efficient manner. We are dedicated to using technology and innovation to bring change and growth to our businesses. We believe in a dynamic workplace, creating engaging, informative products and services that help our customers succeed. Integrity is an essential characteristic for our firms and our associates; if this describes you, please apply!

Summary

The Accounts Payable Supervisor will oversee the daily operations of the AP function across all U.S. entities and foreign subsidiaries. This role is responsible for ensuring timely and accurate processing of vendor invoices, maintaining accurate AP aging reports, managing vendor relationships, and supporting the implementation of a new ERP system. This position will also play a key role in identifying and implementing process improvements, developing documentation and controls, and resolving reconciling items.

Duties and Responsibilities

• Supervise day-to-day accounts payable operations, including invoice processing, payment runs, and vendor maintenance.
• Manage, coach, and develop the AP team to ensure high performance, accountability, and engagement.
• Lead the month-end close process for accounts payable and ensure timely accruals and reconciliations.
• Monitor AP aging and ensure vendor balances and credits are accurately reflected and appropriately applied.
• Ensure compliance with internal policies and controls, and support audit requirements and inquiries.
• Partner with vendors and internal teams to resolve discrepancies and improve service levels.
• Drive continuous improvement by identifying and implementing process enhancements and automation opportunities.
• Oversee workflow management tools and ensure timely approvals and exception handling.
• Support ERP system implementation and other projects, with an emphasis on AP functionality and process optimization.
• Prepare reports and metrics for management, including aging summaries, payment forecasts, and KPIs.
• Manage regulatory reporting such as 1099s and unclaimed property filings.
• Other duties and special projects as assigned.

Qualifications & Requirements

• Associate’s degree in Accounting, Finance, or related field (Bachelor’s degree preferred).
• 4+ years of accounts payable experience, with at least 2 years in a supervisory or leadership role preferred.
• Experience working in a multi-entity environment, including international subsidiaries, is preferred.
• Strong interpersonal and communication skills; able to build positive relationships with internal and external stakeholders.
• High attention to detail and accuracy; strong analytical and problem-solving skills.
• Experience with ERP systems is required; Microsoft Dynamics 365 (D365) experience is highly preferred.
• Proficient in Microsoft Office Suite, especially Excel (e.g., VLOOKUPs, pivot tables), Word, and PowerPoint.
• Ability to manage competing priorities in a fast-paced environment while meeting tight deadlines.
• Prior experience with ERP conversions and process documentation is a plus.

Working Conditions

Must be able to perform essential job duties. Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each workday), hear the telephone, and enter data on a computer and may also require the ability to lift up to 10 pounds.

Equal Opportunity Employer

Data Analysis Inc is an equal opportunity employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.