Accounts Payable Supervisor

Vaco; Los Angeles (CA); On-site; USD 60,000 - 95,000; Full time

Job summary

An established industry player is seeking an Accounts Payable Supervisor to lead a dynamic team in a fast-paced legal environment. This role requires a strong background in accounts payable, with a focus on legal billing compliance and vendor management. You will supervise the AP team, ensuring timely and accurate processing of invoices and payments while implementing best practices for efficiency. If you have a passion for leadership and thrive in detail-oriented settings, this is an exciting opportunity to make a significant impact in a diverse workplace that values inclusion and innovation.

Qualifications

• 3+ years of accounts payable experience, including supervisory role.
• Strong understanding of trust accounting and legal billing requirements.

Responsibilities

• Supervise the AP team and ensure timely invoice processing.
• Oversee vendor management and compliance with billing guidelines.

Skills

Accounts Payable Management

Leadership Skills

Legal Billing Compliance

Vendor Management

Accounting Software Proficiency

Excel Skills

Problem-Solving Skills

Detail-Oriented

Education

Bachelor's Degree in Accounting or Finance

Tools

Elite

Aderant

Excel

Job description

The Accounts Payable Supervisor will lead the AP team and manage all aspects of the accounts payable function. This role requires strong leadership skills, legal industry experience, and an ability to thrive in a fast-paced, detail-oriented environment.

Key Responsibilities:

• Supervise and manage the accounts payable team, ensuring timely and accurate invoice processing and payments
• Oversee high-volume invoice processing, including vendor payments, client disbursements, and expense reimbursements
• Ensure compliance with legal billing guidelines, client trust accounting (IOLTA), and firm policies
• Handle vendor management, including new vendor setup, W-9 collection, and payment terms negotiation
• Perform and oversee 3-way matching, coding, and approval processes
• Reconcile credit card statements, trust accounts, and firm bank accounts
• Manage month-end close processes, including accruals and AP reporting
• Prepare 1099s and ensure year-end compliance
• Identify process improvements and implement best practices for efficiency
• Train, mentor, and evaluate AP team members to ensure performance goals are met
• Communicate effectively with attorneys, vendors, and internal departments to resolve issues promptly

Qualifications:

• 3+ years of accounts payable experience, with at least 1 year in a supervisory role
• Experience working in a law firm or legal services industry required
• Strong understanding of trust accounting (IOLTA) and legal billing requirements
• Proficiency in accounting software (e.g., Elite, Aderant, or similar) and Excel (pivot tables, VLOOKUPs)
• Exceptional leadership, communication, and problem-solving skills
• Detail-oriented with the ability to manage deadlines and high-volume workloads
• Knowledge of 1099 preparation and year-end reporting

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including traits historically associated with race such as hair texture and style), color, sex (including pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by law.

We are committed to full inclusion and reasonable accommodations for persons with disabilities. If accommodations are needed, please contact [e-mail].

Know your rights: workplace discrimination is illegal.

By applying, you authorize Vaco by Highspring to present your profile as a candidate and confirm that your information is accurate. You agree to keep confidential any information learned during the application process.

Privacy Notice

We respect your privacy. Residents of different regions can access our policies here:

• California: HR Notice at Collection for California Applicants and Employees
• Virginia: state-specific policies
• Other states: our policies
• Canada: English policies and French policies
• GDPR regions: our policies

Pay Transparency

The salary for this role depends on various factors including experience, location, and organizational needs. The disclosed range is an estimate and may include discretionary bonuses.