Accounts Payable Supervisor

CSU Fullerton Auxiliary Services Corporation ("ASC"); Fullerton (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

CSU Fullerton Auxiliary Services Corporation seeks an Accounts Payable Supervisor to manage invoice processing and supervise the accounts payable team. Ideal candidates will have extensive experience in accounting and strong organizational skills. The role involves ensuring compliance with regulations and leading departmental projects.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Health Care Flex Plan

Long-Term Disability

Vacation

Sick Leave

Holiday

Tuition Reimbursement

Qualifications

• 4 years of work experience in Accounting, preferably in Accounts Payable.
• 2 years of work experience in management or a supervisory position.

Responsibilities

• Oversee preparation and processing of invoices for payment.
• Lead and supervise the accounts payable team.
• Ensure compliance with Federal, State, and CSU regulations.

Skills

Organization

Attention to Detail

Communication

Multi-tasking

Education

Bachelor’s degree in business administration or accounting

Tools

OneSolution

NetSuite

Micros

Microsoft Office Suite

Job description

As an Accounts Payable Supervisor with CSU Fullerton Auxiliary Services Corporation, you will oversee the preparation and processing of invoices for payment, manage accounts payable records, and generate relevant reports. You will lead and supervise the accounts payable team while also handling various departmental projects and providing administrative support when necessary.

• Receive, review, and process all incoming invoices, check requests, purchasing card and travel, etc. to ensure that all AP payments comply with Federal, State, CSU regulations, as well as ASC policies & procedures.
• Review travel claims to ensure state compliance and secure proper insurance.
• Review new and/or existing vendors using the vetting process to prevent fraud and/or erroneous payments.
• Audit to ensure accuracy and adequate supporting documentation in compliance with Auxiliary Services’ policies and procedures, the IRS, and California regulations.
• Supervise Accounts Payable staff and activity for Titan Shops including AP aging, Campus Dining, Properties, Administration, Campus Programs, and Grants and Contracts.
• Review all vouchers into the accounts payable subsystem for batching and payment processing.
• Process ACH payments, wires, and print checks based on signing authority.
• Manage the integrity of information contained in the accounts payable database and files so that information is secure but retrievable for departments, and intact for the annual audit.
• Other duties as assigned.

FEDERAL, STATE, AND OTHER COMPLIANCE FUNCTIONS:

• 1099 Reconciliation including the analysis of vendor files and annual submission.
• Non-resident Withholding Tax (592) Reconciliation and processing.
• Independent Contractor Reporting form (DE 542) Reconciliation and processing.
• Reconcile and process Foreign Persons Annual Withholding Tax return 1042.
• Analyze vendor files for out-of-state tax filing and maintain a proper accounting for Use Tax liability.
• Review and determine the accuracy of the independent contract payments for tax withholding.
• Provide documentation for quarterly fixed asset transfers to the University.
• Provide support to external auditors during the annual audit.
• Provide audit support to CSUF for Related Party Transactions.
• Ensure CSUF vendor payments are reconciled monthly.
• Lead quarterly information sessions for stakeholders and campus partners.
• Review and ensure monthly reconciliation of corporate P-Card accounts.
• Review and process purchase orders for all invoices and capital projects including annual reconciliation.
• Periodically review AP procedures and develop/update as appropriate.
• Train AP staff to comply with all policies and procedures related to accounts payable.
• Review and reconcile the AP aging to GL, travel advances and other advances, purchase orders, Capital expenditures, event tracking process, vendor statement reconciliation, bookstore vendor statement.
• Bind foreign travel insurance.
• Other duties as assigned.

• Minimum four (4) years of work experience in Accounting, preferably in Accounts Payable.
• Minimum two (2) years of work experience in management or a supervisory position.
• Experience with OneSolution, NetSuite and Micros, preferred.
• Excellent organization skills required.
• Must be extremely detail-oriented, attention to accuracy.
• Strong written, verbal, and interpersonal communication skills required.
• Ability to work well independently, and as part of a team.
• Ability to multi-task and see projects through to completion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.) with the ability to efficiently learn and use new software tools.

EDUCATION:

• Minimum Bachelor’s degree in business administration or accounting preferred.

BENEFITS:

Health, dental, vision, life, health care flex plan, LTD, vacation, sick leave, holiday, credit union, tuition reimbursement and retirement plan with company match. All benefits will be administered according to policies and/or procedures.

PHYSICAL DEMANDS:

Lifting of up to 25lbs.; periodic bending; long-term periods of sitting; long term periods operating a computer.

APPLICATION PROCEDURE:

CSU Fullerton, Auxiliary Services Corporation (ASC) is an Equal Opportunity/Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at [phone].

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the ASC. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASC employees who apply for the position.