Accounts Payable Supervisor

Four Queens Hotel & Casino; Las Vegas (NV); On-site; USD 75,000 - 95,000; Full time

Job summary

Four Queens Hotel & Casino in Las Vegas is seeking an accounts payable supervisor to oversee daily AP operations for a gaming/hospitality operation. You will ensure all financial deadlines are met, maintain accurate vendor data, and lead a team to deliver timely payments.

The role emphasizes process improvements, regulatory compliance (Nevada taxes), and strong collaboration with accounting management.

Qualifications

• Minimum of 5 years accounts payable experience with at least 2 years in a supervisory role.
• Strong knowledge of Nevada sales and use tax.
• Proficient with complex spreadsheets.
• Excellent verbal and written communications.

Responsibilities

• Process and manage accounts payable for multiple companies weekly.
• Assist with improving AP policies and procedures.
• Ensure compliance with regulatory requirements including Nevada tax.
• Respond to inquiries and resolve vendor and purchasing questions.
• Identify discrepancies between purchasing and AP systems.
• Verify vendor data like W9s before vendor creation/modification.
• Lead the accounts payable team.
• Maintain harmonious relationships and work in a professional team.
• Other duties such as filing, scanning, data entry.

Job description

SUMMARY: Responsible for overseeing the daily operations of the accounts payable department for a gaming/hospitality operation. Ensure all financial deadlines are met, and payment remittances are accurate. Collaborate with accounting management to improve processes thereby assuring excellent customer service for both internal and external customers.

Minimum Qualifications

• A minimum of 5 years of accounts payable experience with at least 2 years in a supervisory role.

Primary Responsibilities

• Accounts Payable Processing: Accurately process and manage accounts payable for multiple companies on a weekly basis.
• Assist with the improvement of the accounts payable policies and procedures.
• Compliance with regulatory requirements: A strong understanding of Nevada sales and use tax is a must.
• Respond to Inquiries: Address and resolve purchasing, vendor, and operational department inquiries related to accounts payable, ensuring timely and accurate responses. Inquiries may involve extensive research and communication until the problem has been resolved.
• Identify and rectify discrepancies between the purchasing system and the accounts payable system.
• Documentation: Verify proper documentation has been obtained, including W9 information, prior to the creation of a new vendor or the modification of an existing vendor.
• Lead the accounts payable team.
• Establish and maintain harmonious working relationships with co-workers, staff, and external contacts, and to work effectively in a professional team environment.
• Other duties as assigned: For example-filing, scanning, and data entry.

Knowledge and Skill Requirements

• Effective verbal and written communications, including active listening skills.
• Proficient with complex spreadsheets.
• Strong analytical and problem-solving skills; exercise good judgment and discretion in confidential matters and flexibility within a changing environment.
• Ability to be proactive, handle multiple responsibilities, and work with a team.
• Working knowledge of various software applications including Microsoft Office Suite (Outlook, Excel, PowerPoint, and Word).
• Experience with JD Edwards and Stratton Warren software preferred.