Accounts Payable Supervisor

Hot Topic, Inc.; California; Presencial; USD 90 000 - 130 000; Tempo integral

Resumo da oferta

Hot Topic, Inc. is seeking an experienced Accounts Payable Manager in California to lead the AP team, oversee Oracle Fusion workflows, and ensure accurate reconciliations and 1099 reporting. You will manage supplier setups, vendor inquiries, and payments while maintaining SOX controls and audit readiness.

The role requires 5+ years in AP, 2+ years in supervision, and strong Excel and ERP experience. Multi-entity and USD/CAD awareness preferred.

Qualificações

• 5+ years in full-cycle accounts payable
• 2+ years supervising staff
• Experience with Oracle or similar ERP systems
• Experience with SOX controls and external audits
• Knowledge of 1099 reporting and tax compliance
• Strong Excel skills (pivot tables, lookups)

Responsabilidades

• Lead the AP team daily: delegate work, set priorities, coach staff
• Oversee invoice routing and approval workflow in Oracle Fusion
• Review and approve journal entries and reconciliations
• Manage supplier set-ups and verify controls
• Respond to vendor and internal inquiries promptly
• Process payments, including urgent wires
• Serve as P-Card administrator: manage cards and approvals
• Backup for payments (checks, ACH, wires)
• Provide month-end variance explanations
• Assist with 1099 reporting and W-9 review
• Support SOX controls and audits
• Identify process improvements in Oracle

Conhecimentos

Accounts payable

GAAP knowledge

Advanced Excel

SOX controls

Vendor management

Leadership

Formação académica

Bachelor’s degree in Accounting/Finance

Ferramentas

Oracle Fusion ERP

Descrição da oferta de emprego

WHAT YOU'LL DO

• Lead the AP team day-to-day: assign work, set priorities, and coach and develop team members.
• Oversee invoice routing and approval workflow in Oracle Fusion.
• Review and approve department journal entries and reconciliations.
• Review supplier set-ups and changes for accuracy and fraud controls.
• Respond to vendor, store, and internal inquiries by email in a timely manner.
• Process payments as needed, including urgent wire requests.
• Act as P-Card program administrator: order and cancel cards, reset passwords, resolve cardholder issues, maintain approval hierarchies, update cost centers and GL codes, download transaction data, and send cardholder communications twice a month.
• Serve as backup for the payments function (check runs, ACH, wires).
• Provide month-end commentary and variance explanations.
• Assist AP Manager with 1099 reporting for Hot Topic and Distribution entities, including vendor W-9 review and IRS filing.
• Additional duties may include, but are not limited to:
  • Responding to internal and external audit requests.
  • Maintaining and updating SOX narratives and supporting control testing for AP.
  • Initiating voids and stop payments.
  • Reconciling the AP payment card and tracking the annual-spend rebate.
  • Managing escheatment and unclaimed property filings.
  • Managing non-standard vendor setups and payment types (e.g., foreign vendors, one-time payees).
  • Identifying and leading process improvements and automation opportunities in Oracle.

WHAT YOU'LL NEED

• 5+ years of full-cycle accounts payable experience, including 2+ years supervising staff.
• Hands-on experience with Oracle (or a comparable ERP) for invoice processing, payments, and GL.
• Strong reconciliation skills and working knowledge of GAAP and month-end close.
• Working knowledge of 1099 reporting, escheatment/unclaimed property, and payment controls (wires, voids, stop payments).
• Experience supporting SOX controls and external audits.
• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP). Use of AI is a plus!
• Clear written communication and a service mindset with vendors and internal partners.
• Retail or multi-entity and multi-location experience, including USD/CAD transactions.
• P-Card program administration experience.
• Familiarity with invoice workflow automation.
• Experience with sales/use or property tax processes.