Senior Accounts Payable Analyst

LevelUP HCS; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

LevelUP HCS is seeking a Senior AP Analyst to lead the Accounts Payable team, overseeing AP operations, controlling payments, and driving process improvements across construction, capital projects, airport operations, utilities, and professional services.

This role partners with Procurement, Project Controls, Accounting, Operations, and IT to support pre-opening activities, revenue-to-cash testing, vendor management, and system validation in Oracle Fusion.

Qualifications

• 5+ years in AP, P2P, or accounting roles.
• Experience with ERP systems; Oracle Fusion preferred.
• Experience with construction, infrastructure, or project-based environments.
• Proficient in Excel and financial systems.
• Ability to review complex contracts and change orders.

Responsibilities

• Oversee AP operations and Oracle Fusion AP functionality.
• Supervise AP Analyst to ensure accuracy and timeliness.
• Manage procure-to-pay processes, PO changes, and vendor setup.
• Lead month-end close activities and accruals.
• Support 1099 reporting and audits.
• Support revenue-to-cash readiness during pre-opening.

Skills

Analytical skills

Financial reconciliation

Stakeholder management

Process improvement

Automation mindset

Excel proficiency

Communication

Problem solving

Lead and mentor

Project coordination

Education

Bachelor's degree in Accounting, Finance, Business Administration, or a related field

Job description

Our client is looking for a Senior AP Analyst to serve as a lead member of the Accounts Payable team, responsible for overseeing accounts payable operations, supporting financial controls, improving processes, and supervising the AP Analyst. This role ensures the accurate and timely processing of significant expenditures related to construction, capital projects, airport operations, utilities, professional services, and corporate spending programs.

This position will partner closely with Procurement, Project Controls, Accounting, Operations, and IT teams to support both construction-phase activities and the transition to airport operations.

As Our Client continues its pre-opening activities, this role will also support Finance operational readiness initiatives by assisting with Revenue-to-Cash process testing, customer onboarding, and systems validation activities.

Key Responsibilities

Accounts Payable Operations

• Serve as a subject matter expert for Accounts Payable processes and Oracle Fusion AP functionality.
• Supervise and provide day-to-day guidance to the AP Analyst, ensuring work is completed accurately, timely, and in compliance with company policies and procedures.
• Assist with development and maintenance of AP policies and standard operating procedures.
• Review and monitor AP aging and payment obligations.
• Analyze cash flow impacts and support payment prioritization decisions.
• Resolve complex invoice discrepancies and vendor issues.

Procure-to-Pay Administration & Oversight

• Oversee purchase order creation and change order processing based on approved requests from Procurement and authorized business stakeholders.
• Review and validate purchase order setups, amendments, and change orders for accuracy, completeness, and compliance with company policies and delegated authority requirements.
• Conduct quarterly reviews of open purchase orders with department leaders to evaluate remaining balances, anticipated spend, contract extensions, and change order requirements.
• Serve as a key liaison between Procurement, Accounting, Project Controls, and business stakeholders throughout the procure-to-pay process.
• Perform periodic reviews of the vendor master file to identify inactive, duplicate, or obsolete suppliers and recommend appropriate maintenance actions.
• Coordinate the monthly import, validation, and processing of employee corporate cards and procurement card (P-Card) transactions within Oracle Fusion.
• Review employee card transactions for appropriate coding, business purpose documentation, supporting receipts, and policy compliance.
• Partner with HR, Procurement, and Accounting to maintain effective controls over card programs and support audit requirements.
• Train employees on corporate cards, procurement card, and expense reimbursement policies and procedures.

Financial Close, Audit & Compliance

• Lead AP-related month-end close activities, including monthly accruals meetings with department heads, accrual journal entries, and account reconciliations.
• Support annual 1099 reporting and vendor tax compliance.
• Prepare schedules and documentation for internal and external audits.
• Ensure compliance with internal controls, procurement policies, and audit requirements.
• Prepare and distribute monthly Accounts Payable and working capital metrics, including AP aging, days payable outstanding (DPO), net working capital impacts, and other key performance indicators.
• Analyze payment trends, outstanding liabilities, and working capital opportunities.
• Support cash flow planning activities by identifying significant upcoming payment obligations and expenditure trends.
• Recommend and implement AP process improvements.
• Identify automation opportunities and efficiency enhancements.
• Support cross-functional Finance initiatives and special projects.
• Act as a key resource for Oracle Fusion AP and procure-to-pay best practices.

Revenue-to-Cash Operational Readiness Support (Pre-Opening)

• Participate in the design, documentation, and continuous improvement of Revenue-to-Cash business processes.
• Support Oracle Fusion, EPM, and related system configuration testing for revenue and receivables processes, covering revenue generation, billing, customer onboarding, cash application, and reporting.
• Validate accounting entries, interfaces, and reporting outputs between Oracle Fusion, EPM, and operational source systems.
• Support data conversion, master data validation, and customer onboarding readiness activities.
• Partner with Finance leadership to identify process efficiencies and automation opportunities.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 5+ years of progressive Accounts Payable, procure-to-pay, or accounting experience.
• Experience with ERP systems required; Oracle Fusion experience strongly preferred.
• Experience supporting construction, infrastructure, real estate development, transportation, aviation, or other project-based environments preferred.
• Experience with procure-to-pay processes, purchase orders, vendor management, and invoice controls.
• Understanding of general accounting principles and financial controls.
• Ability to review complex contracts, construction-related invoices, and change orders.
• Strong analytical, reconciliation, and problem-solving skills.
• Advanced proficiency in Microsoft Excel and financial systems.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and stakeholder management skills.
• Ability to work independently and collaboratively within a fast-paced, evolving environment.
• Continuous improvement mindset with a focus on automation, scalability, and operational excellence.
• Demonstrated ability to lead, train, mentor, or supervise staff.