Accounts Payable Supervisor

Maine; Augusta (ME); Hybrid; USD 29,000 - 40,000; Full time

Job summary

Department of Administrative and Financial Services (DAFS) in Augusta, ME, is seeking an Accounts Payable Supervisor for a full-time role with partial telework pending management approval. The position manages daily AP tasks, invoices, and travel reimbursements, ensuring accuracy and compliance.

The role supervises a four-person team, drives process improvements, and collaborates with internal departments to resolve issues while maintaining strong internal controls and customer service standards.

Qualifications

• Experienced accounting processor with strong attention to detail.
• Ability to work independently in a fast-paced environment.
• Full-time position based in Augusta, Maine.

Responsibilities

• Supervise accounts payable operations and ensure timely processing of invoices.
• Oversee a four-employee team and provide coaching and performance feedback.
• Manage workflow, payment tracking, and internal controls to safeguard funds.

Skills

Detail oriented

Accounts payable

Job description

Department of Administrative and Financial Services (DAFS)

Clerk IV

Opening Date: November 5, 2026

Closing Date: November 19, 2026

Job Class Code: 0004

Grade: 18 (Supervisory)

Salary: $21.06 - $29.31 per hour*

*Pay includes a 1.00% recruitment and retention stipend.

Position Number: 03030-4000

Location: Augusta

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Are you an experienced accounting processor who is detail oriented and enjoys independent work in a dynamic, fast-paced environment? Do you possess a high degree of initiative? Then we are looking for you!

This is a full-time position located in Augusta and allows for partial telework with management approval.

Core Responsibilities:

The DHHS Financial Service Center is seeking an Accounts Payable Supervisor. In this position, you will:

• Manage operations and complete daily tasks including working with OCFS (Office of Child and Family Services) processing resource parent invoices and travel reimbursements ensuring accuracy, timeliness and compliance with federal, state and departmental guidelines.
• Supervise a four-employee team while directly contributing to department objectives by ensuring accurate fiscal processes and regulatory compliance.
• Oversee daily workloads, including workflow management, payment tracking, system accuracy, and the implementation of internal controls to safeguard funds and strengthen continuity of operations.
• Review complex or high-risk transactions to ensure appropriate handling, and proper documentation for audit and compliance purposes.
• Provide leadership and staff development through training, performance evaluation, coaching, and support, including assigning, monitoring, and reviewing work for quality and efficiency.
• Serve as a liaison with internal departments and case workers to resolve invoice and payment issues, communicate process improvements and support programmatic needs.
• Maintain and improve accounting processes, assist in developing policies and procedures, and support systemic upgrades and financial reporting.
• Demonstrate a commitment to exceptional customer service, ethical standards, and a collaborative team environment aligned with the department’s mission and values.

The DHHS Financial Service Center is a supportive and friendly environment that fosters professional growth, teamwork, and collaboration with DHHS. The impact of your work