Accounts Payable Supervisor

Quest Financial; Atlanta (GA); Vor Ort; USD 80.000 - 85.000; Vollzeit

Benefits dieser Stelle

Medical benefits

Dental benefits

401k with match

PTO

Zusammenfassung

Quest Financial in Atlanta is seeking an Accounts Payable Supervisor – Construction to lead the Construction AP function and oversee high-volume vendor and subcontractor pay applications. This role requires ensuring accuracy, proper coding, and timely payments while collaborating with project teams and finance. The position is office-based with Fridays remote.

Benefits include medical, dental, 401k with match, PTO, and competitive compensation in the $80–85k range.

Qualifikationen

• Bachelor's degree in Accounting, Finance, Business, or related field is required.
• 6+ years of progressive Accounts Payable experience required.
• 2+ years of AP supervisory/leadership experience required.
• Construction or project-based industry experience strongly preferred.

Aufgaben

• Supervise day-to-day Construction AP process and provide direction to the AP team.
• Oversee high-volume processing of vendor invoices, subcontractor pay apps, and workflows.
• Review invoices for completeness, accuracy, coding, and documentation before payment.
• Validate invoices against contracts, POs, change orders, and project records.
• Administer construction payment requirements, including retainage and pay-when-paid terms.
• Collaborate with Project Managers, Controls, Accounting, Treasury, and vendors to resolve issues.
• Review AP aging and drive timely cleanup of discrepancies.
• Coordinate month-end/year-end close for Construction AP activities.
• Support vendor onboarding and master data maintenance.
• Develop and maintain Construction AP policies, SOPs, and controls.
• Prepare AP reporting and metrics on aging, workflow, and approvals.

Kenntnisse

AP aging

GL reconciliation

Vendor reconcile

Month-end close

AP controls

Excel

Communication

Team leadership

Ausbildung

Bachelor's degree in Accounting/Finance/Business

Tools

NetSuite

Procore

Coupa

Jobbeschreibung

We are hiring an Accounts Payable Supervisor to join the team! The Accounts Payable Supervisor – Construction is responsible for the day-to-day leadership and operational ownership of the Construction accounts payable function. This position supervises high-volume, project-based AP activity; oversees accurate and timely processing of vendor invoices and subcontractor pay applications; strengthens processes and controls; and supports reconciliations and month-end close.

Direct Hire

Working in office in Midtown Atlanta (home on Fridays)

Pay $80-85k

Excellent benefits offered including medical, dental, 401k w/ match, PTO

ACCOUNTS PAYABLE RESPONSIBILITIES

• Supervise the day-to-day Construction AP process and provide direction, review, workload prioritization, and backup coverage for AP team members.
• Oversee high-volume processing of vendor invoices, subcontractor invoices, and construction pay applications and applicable workflow systems.
• Review invoices and pay applications for completeness, accuracy, project/cost coding, authorization, contractual support, and required documentation before payment.
• Validate invoices and pay applications against contracts, commitments, purchase orders, approved change orders, project records, and payment terms, as applicable.
• Understand and administer construction payment requirements, including pay-when-paid provisions, retainage, change orders, and subcontractor/vendor payment workflows.
• Partner with Project Managers, Project Controls, Construction Accounting, Treasury, and vendors to resolve invoice, pay application, coding, approval, and payment issues.
• Review AP aging regularly; investigate and resolve aged, duplicate, missing, unusual, or incorrectly applied transactions and drive timely cleanup.
• Reconcile AP aging to the general ledger and investigate and resolve reconciling items, including timing, cutoff, posting, interface, and manual journal entry differences.
• Perform and/or review vendor statement reconciliations and ensure open items, credits, unapplied payments, and discrepancies are resolved timely.
• Perform or support bank and cash reconciliations as assigned and demonstrate working knowledge of debits, credits, accruals, journal entries, and balance sheet reconciliations.
• Coordinate Construction AP activities for month-end and year-end close, including cutoff, accrual support, outstanding payment review, reconciliations, and audit support.
• Support vendor onboarding and vendor master maintenance, including required documentation, approvals, segregation of duties, and controls over vendor setup and changes.
• Monitor compliance with approval matrices, delegated authority, payment controls, company policies, and audit requirements; identify and elevate control exceptions.
• Develop, document, and maintain Construction AP policies, SOPs, close procedures, reporting, and key controls; identify process gaps and implement practical improvements.
• Prepare and monitor AP reporting and metrics, including aging, invoice workflow, outstanding approvals, vendor issues, and other operational indicators.
• Coach and develop AP team members, establish clear accountability and deadlines, and support cross-training while maintaining clear primary ownership.
• Support system, automation, and process-improvement initiatives involving NetSuite, Procore, Coupa, or other procure-to-pay and construction systems.
• Serve as a key point of contact for Construction AP inquiries and support special projects and ad hoc financial tasks as assigned.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in Accounting, Finance, Business, or related field required.
• 6+ years of progressive Accounts Payable experience required.
• 2+ years of AP supervisory, team-lead, or equivalent leadership experience required.
• Construction, engineering, real estate development, data center construction, general contracting, or other project-based industry experience strongly preferred.

KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES

• Strong knowledge of AP aging, general ledger reconciliation, vendor statement reconciliation, month-end close, and AP controls, required.
• Working knowledge of accounting fundamentals, including debits and credits, accruals, journal entries, bank reconciliations, and balance sheet reconciliations, required.
• Experience with construction invoices and/or subcontractor pay applications, required.
• Strong proficiency in Microsoft Excel and Windows-based applications, required.
• Ability to handle confidential information with discretion and professionalism, required.
• Experience with retainage, change orders, commitments, lien-waiver documentation, and construction payment workflows, preferred.
• Experience implementing or improving AP policies, SOPs, internal controls, reporting, or automation, preferred.