Accounts Payable Supervisor

Quest Financial; Atlanta (GA); On-site; USD 80,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k) with match

Paid time off

Job summary

Quest Financial is hiring an Accounts Payable Supervisor – Construction in Midtown Atlanta (in office with Fridays). The role leads the day-to-day Construction AP, supervises high-volume vendor invoices and subcontractor pay applications, and supports month-end close and reconciliations.

Candidates should have a Bachelor’s degree in Accounting or related field, 6+ years AP experience, 2+ years in supervision, and experience with NetSuite, Procore, and Coupa.

Qualifications

• 6+ years of progressive Accounts Payable experience.
• 2+ years of AP supervisory/leadership experience.
• Construction or project-based AP experience preferred.

Responsibilities

• Supervise day-to-day Construction AP process and workload prioritization.
• Oversee high-volume processing of vendor invoices and subcontractor pay applications.
• Review invoices for completeness, accuracy, and contractual compliance.

Skills

AP aging

Leadership

Excel

Vendor relations

Month-end close

Education

Bachelor’s degree in Accounting/Finance/Business

Tools

NetSuite

Procore

Coupa

Job description

We are hiring an Accounts Payable Supervisor to join the team! The Accounts Payable Supervisor – Construction is responsible for the day-to-day leadership and operational ownership of the Construction accounts payable function. This position supervises high-volume, project-based AP activity; oversees accurate and timely processing of vendor invoices and subcontractor pay applications; strengthens processes and controls; and supports reconciliations and month-end close.

Direct Hire

Working in office in Midtown Atlanta (home on Fridays)

Pay $80-85k

Excellent benefits offered including medical, dental, 401k w/ match, PTO

ACCOUNTS PAYABLE RESPONSIBILITIES

• Supervise the day-to-day Construction AP process and provide direction, review, workload prioritization, and backup coverage for AP team members.
• Oversee high-volume processing of vendor invoices, subcontractor invoices, and construction pay applications and applicable workflow systems.
• Review invoices and pay applications for completeness, accuracy, project/cost coding, authorization, contractual support, and required documentation before payment.
• Validate invoices and pay applications against contracts, commitments, purchase orders, approved change orders, project records, and payment terms, as applicable.
• Understand and administer construction payment requirements, including pay-when-paid provisions, retainage, change orders, and subcontractor/vendor payment workflows.
• Partner with Project Managers, Project Controls, Construction Accounting, Treasury, and vendors to resolve invoice, pay application, coding, approval, and payment issues.
• Review AP aging regularly; investigate and resolve aged, duplicate, missing, unusual, or incorrectly applied transactions and drive timely cleanup.
• Reconcile AP aging to the general ledger and investigate and resolve reconciling items, including timing, cutoff, posting, interface, and manual journal entry differences.
• Perform and/or review vendor statement reconciliations and ensure open items, credits, unapplied payments, and discrepancies are resolved timely.
• Perform or support bank and cash reconciliations as assigned and demonstrate working knowledge of debits, credits, accruals, journal entries, and balance sheet reconciliations.
• Coordinate Construction AP activities for month-end and year-end close, including cutoff, accrual support, outstanding payment review, reconciliations, and audit support.
• Support vendor onboarding and vendor master maintenance, including required documentation, approvals, segregation of duties, and controls over vendor setup and changes.
• Monitor compliance with approval matrices, delegated authority, payment controls, company policies, and audit requirements; identify and elevate control exceptions.
• Develop, document, and maintain Construction AP policies, SOPs, close procedures, reporting, and key controls; identify process gaps and implement practical improvements.
• Prepare and monitor AP reporting and metrics, including aging, invoice workflow, outstanding approvals, vendor issues, and other operational indicators.
• Coach and develop AP team members, establish clear accountability and deadlines, and support cross-training while maintaining clear primary ownership.
• Support system, automation, and process‑improvement initiatives involving NetSuite, Procore, Coupa, or other procure-to-pay and construction systems.
• Serve as a key point of contact for Construction AP inquiries and support special projects and ad hoc financial tasks as assigned.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in Accounting, Finance, Business, or related field required.
• 6+ years of progressive Accounts Payable experience required.
• 2+ years of AP supervisory, team‑lead, or equivalent leadership experience required.
• Construction, engineering, real estate development, data center construction, general contracting, or other project‑based industry experience strongly preferred.

KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES

• Strong knowledge of AP aging, general ledger reconciliation, vendor statement reconciliation, month‑end close, and AP controls, required.
• Working knowledge of accounting fundamentals, including debits and credits, accruals, journal entries, bank reconciliations, and balance sheet reconciliations, required.
• Experience with construction invoices and/or subcontractor pay applications, required.
• Strong proficiency in Microsoft Excel and Windows‑based applications, required.
• Ability to handle confidential information with discretion and professionalism, required.
• Procore experience, preferred.
• Coupa or similar procure-to-pay platform experience, preferred.
• Experience with retainage, change orders, commitments, lien‑waiver documentation, and construction payment workflows, preferred.
• Experience implementing or improving AP policies, SOPs, internal controls, reporting, or automation, preferred.

Pay

$80,000.00 - $85,000.00 per year

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• Work from home

Education

• Bachelor's (Preferred)

Experience

• Commercial construction: 1 year (Preferred)

Work Location: In person