Accounts Payable Specialists II or III - Marietta

State-of-Georgi; Marietta (GA); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Hybrid work options

Paid time off

On-site fitness facilities

Job summary

The State of Georgia's Department of Defense in Marietta is seeking Accounts Payable Specialists II and III to process vendor invoices end-to-end while resolving discrepancies. This role supports Georgia’s National Guard and families, with a strong emphasis on accuracy and compliance in a multi-fund environment.

The position offers a rewarding accounting career, generous PTO, holidays, and hybrid work options, plus on-site fitness facilities.

Qualifications

• High school diploma or GED with four years of accounting or fiscal experience, or one year at Accounting Technician 2 or equivalent.
• Experience with state/federal fund sources is preferred.
• Proficiency in MS Office with strong written and verbal communication required.

Responsibilities

• Invoice Processing: Review POs, invoices, receipts and enter invoices to enable timely payments.
• Discrepancy Resolution: research and resolve complex invoice, statement, or payment discrepancies with stakeholders.
• Data Validation & Compliance: maintain Excel tracking and validate entries against system reports for payments and corrections.
• Inbox & Workflow Management: manage centralized accounting inbox supporting digital processes.
• Customer Support: provide financial customer service to internal departments and external vendors.

Skills

Accounts payable

Data entry

Microsoft Excel

Microsoft Outlook

Communication skills

Education

High school diploma/GED

Tools

Microsoft Excel

Microsoft Outlook

Job description

Explore a World of Opportunity with the State of Georgia!We are the force that drives Georgia!Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens!Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!Job Title:Accounts Payable Specialists II or III - MariettaAgency:Department of DefenseJob Requisition ID:JR0000004572Shift:Day (United States of America)Compensation Details:$55,000 - $60,000 (CLASSIFICATION AND SALARY ARE BASED ON EXPERIENCE)Job Description:Job Opportunity: Accounts Payable Specialists II and IIIAgency: Georgia Department of DefensePosition Type: Full-Time, Temporary (40 hours/week)Salary: Based on ExperienceAccounts Payable Specialists II - $50,000 - $55,000Accounts Payable Specialists III - $55,000 - $60,000Location: Marietta, Georgia, USAPosition OverviewIn this role, you will manage end-to-end payment processing for assigned vendors and programs while researching and resolving any financial discrepancies.Why Join Us? (Agency Perks & Culture)A Rewarding Accounting Environment: Elevate your accounts payable career by managing multi-layered state and federal fund sources that directly drive our agency's mission.Generous Paid Time Off: Earn 15 days of vacation and 15 days of sick leave per year (accumulating at 10 hours/month), plus 13 paid state holidays .Work-Life Balance: We offer alternative schedules and hybrid work options to support employee wellness.On-Site Fitness: Dedicate up to one hour of your workday to physical training! Our campus features 3 gyms and secure outdoor recreation.Mission-Driven Work: Make a real impact by directly supporting Georgia’s National Guard soldiers, airmen, and their families through our Family Readiness initiatives.Key Responsibilities:Invoice Processing: Review purchase orders, invoices, receipts, and supplier invoices. Prepare and enter supplier invoices to facilitate timely vendor payments.Discrepancy Resolution: Research and resolve complex invoice, statement, or payment discrepancies with internal and external stakeholders.Data Validation & Compliance: Maintain Excel tracking sheets and validate daily entries against system reports to monitor payments, flag compliance issues, and coordinate corrections.Inbox & Workflow Management: Monitor and assist with maintaining the centralized accounting email inbox, supporting our paperless, digital environment.Customer Support: Provide exceptional financial customer service to internal departments and external vendors.Preferred Qualifications:Recent experience working with a State of Georgia agency (within the last 4 years).Two (2) years of recent accounts payable and data entry experience .Advanced proficiency in Microsoft Office, specifically Excel and Outlook .Strong written and verbal communication skills.Proven ability to multi-task with minimal supervision and adapt quickly to process improvements.Physical Requirements:Sitting for extended periods while utilizing a computer.Ability to occasionally bend, stoop, or lift boxes to archive and pack physical files.Employment Requirements:Must pass an extensive pre-employment Georgia criminal background check and a post-hire federal background investigation. Must be legally eligible to work in the United States. Ability to perform essential job functions with or without reasonable accommodation.Additional Application Information:Application Status: Due to the high volume of applications, we cannot provide status updates via phone or email.Selection Process: Only shortlisted candidates selected for an interview will be contacted by the hiring agency. Unsuccessful applicants will not receive a notification.Closing Notice: This job announcement is subject to close at any time once a satisfactory applicant pool is established.The Georgia Department of Defense is an Equal Opportunity Employer and a Drug-Free Workplace.Minimum Qualifications:High school diploma/GED and four (4) years of job-related accounting or fiscal experience; or one (1) year of experience at the lower level Accounting Technician 2 (FIT021) or position equivalent.Equal Employment Opportunity EmployerThe State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.