Accounts Payable Specialist/Vendor Maintenance

Feld Entertainment; Palmetto (FL); Hybrid; USD 40,000 - 60,000; Full time

Job summary

A leading entertainment company is seeking a Vendor Maintenance Specialist to manage vendor relationships and maintain accurate records. This role involves vendor documentation, payment processing, and collaboration with various departments to ensure compliance with regulations. Ideal candidates thrive in dynamic environments and possess strong attention to detail and communication skills.

Qualifications

• 1-2 years of relevant experience in vendor management or accounts payable.
• Strong attention to detail and communication skills.
• Ability to handle sensitive and confidential materials.

Responsibilities

• Manage vendor profiles and ensure compliance with company policies.
• Process vendor invoices and payment requests.
• Collaborate with procurement to resolve discrepancies.

Skills

Data Entry

Communication Skills

Attention to Detail

Problem-Solving

Tools

Microsoft Office

Job description

The Vendor Maintenance Specialist serves as the primary point of contact for all vendor-related matters. This role is responsible for managing and maintaining the company’s relationships with vendors and suppliers, with a strong focus on vendor documentation and compliance. The position plays a critical role in creating and maintaining accurate vendor profiles, ensuring all records meet company policies and regulatory requirements. Collaboration with departments such as Procurement, Finance, and Operations is essential to support efficient vendor onboarding, updates, and ongoing compliance.

Essential Job Functions

• Create and maintain vendor profiles in internal systems based on received documentation; Review vendor documentation to ensure completeness, accuracy, and compliance with internal policies and external regulations; Ensure proper classification and storage of vendor data to maintain audit readiness and data integrity.
• Data entry processing of vendor invoices and payment requests for items such as capital asset purchases, advertising, consultant payments, contract payments, tax payments, check requests, domestic and international wire transfers.
• Perform detailed reviews/audits of all documentation supporting payments to be processed in accordance with Company policies and procedures, including matching invoices to purchase orders and verifying approval signatures against current authorization lists and dollar limits.
• Ensure that invoices and other payment requests are accurately entered and imaged into the processing system. Review the type of purchase for appropriate tax liability.
• Partner with procurement to resolve purchase order/invoice matching issues and pricing discrepancies by proactively contacting the appropriate company representative and/or the vendor.
• Research and resolve inquiries related to invoices and scheduled payments. Respond via email and phone to vendor inquiries.
• Provide ongoing support and internal customer service to business partners.

Job Qualifications

• 1-2 years of relevant experience in data processing, billing, accounts payable, and/or vendor management.
• Strong data entry, communication skills, and attention to detail/accuracy.
• Experience with an Imaging and approval-based hierarchy and accounting systems is a plus.
• Exposure to non-US vendor invoices with foreign currency processing is a plus
• Proficiency with Microsoft Office: Word, Excel, and Outlook required.
• Self-starter with the ability to adapt in an ever-changing, fast-paced, high-growth environment. Excellent organizational and record-keeping abilities.
• Critical thinking skills, including solid problem-solving, analysis, and decision-making.
• Must be detail-oriented with the ability to exercise independent judgment.
• Ability to work effectively with sensitive and confidential materials.
• Excellent communication skills (oral, written, presentation).
• Effectively provides and accepts balanced feedback.
• Manages own time, sets priorities on workload.
• Self-motivated and a self-starter with the ability to work independently with limited supervision.
• Ability to work a hybrid remote/in-office schedule as determined by the department's needs.

Given the touring nature of Feld Entertainment’s business, COVID vaccination is strongly encouraged for successful candidates.

About Feld Entertainment

Feld Entertainment, family owned and operated, is the worldwide leader in producing and presenting live touring family entertainment experiences that bring people together and uplift the human spirit. Properties include Ringling Bros. and Barnum & Bailey, Monster Jam, Disney On Ice, Monster Energy AMA Supercross, and the SuperMotocross World Championship. Across the brand portfolio, Feld Entertainment has entertained millions of families in more than 80 countries and on six continents. Visit feldentertainment.com for more information.

International Touring Personnel

To the extent international touring personnel are visiting a jurisdiction that requires vaccination, proof of vaccination in accordance with the relevant international law should be submitted directly to either the Tour Manager or to Human Resources at least six weeks prior to the start of the tour. The Company will maintain all information regarding vaccination status as confidential in accordance with applicable laws. The Company cannot guarantee employment for any Associate who is unable to satisfy foreign entry requirements.Mitigation Guidelines for touring employees will remain in effect until further notice as do applicable venue, local, state and/or international requirements, rules, regulations and/or laws, if any.

Equal Opportunity Employer

Feld Entertainment is proud to be an Equal Opportunity Employer and a Drug Free Workplace. We are committed to providing an inclusive environment for our employees, customers, and partners worldwide. We celebrate diversity and encourage our profoundly talented workforce to express themselves proudly. Our successful business model requires different perspectives and voices so that we can create the incredible live shows we put on. Come join us and help us light up the world.