Accounts Payable Specialist - TEMP to PERM

Seaman Paper; Leominster (MA); On-site; USD 30,000 - 36,000; Full time

Job summary

Seaman Paper in Massachusetts is seeking an Accounts Payable Specialist for a temporary six-month assignment with full-time hours, Mon-Fri 8am-5pm. The role handles vendor invoices, payments, and month-end close support, ensuring accuracy and policy compliance.

You will process invoices, match with purchase orders, prepare payment runs, manage vendor records, and respond to inquiries. Manufacturing environment experience and ERP proficiency are preferred.

Qualifications

• Associate degree or higher in accounting/finance with relevant coursework.
• 2+ years in accounts payable or general accounting.
• Manufacturing experience preferred.
• Experience with ERP systems and Microsoft Office.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize workload and meet deadlines.
• Strong problem-solving and analytical abilities.
• Proficient in Microsoft Excel.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively.

Responsibilities

• Review, verify, and process vendor invoices for accuracy and appropriate approvals.
• Match invoices to purchase orders and receiving documents.
• Resolve invoice discrepancies with vendors and internal departments.
• Enter invoices into the accounting system accurately and timely.
• Prepare and process weekly payment runs, including checks, ACH, wire transfers, and credit card payments.
• Ensure all payments are made in accordance with agreed payment terms.
• Monitor and manage cash discounts and avoid late payment penalties.
• Establish and maintain vendor records.
• Respond to vendor inquiries regarding payments, statements, and account balances.
• Reconcile vendor statements and resolve outstanding issues.
• Ensure vendor compliance documentation is current, including W-9 forms.
• Reconcile accounts payable sub-ledger to the general ledger.
• Investigate and resolve discrepancies on a timely basis.
• Assist with month-end and year-end closing activities.
• Maintain accurate accounting records and supporting documentation.
• Ensure compliance with company policies, accounting standard, and internal controls.
• Support audit requests by providing documentation and explanations as needed.
• Generate AP reports and assist with analysis of spending and payment trends.

Skills

Vendor invoice processing

Reconciliation

Analytical abilities

Attention to detail

Organizational skills

Time management

Communication skills

Education

Associate's degree in Accounting, Finance, or related field

Tools

Microsoft Excel

ERP systems

Microsoft Office

Job description

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Accounts Payable Specialist - TEMP to PERM

Temporary Assignment-6 months; Full time, Monday-Friday 8:00 AM-5:00 PM

Position Summary

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, expense reports, and payments. This role ensures compliance with company policies, maintains strong vendor relationships, and supports month-end close activities while contributing to the overall efficiency of the accounting department.

Salary: $22-$26 per hour

Key Responsibilities

• Review, verify, and process vendor invoices for accuracy and appropriate approvals.
• Match invoices to purchase orders and receiving documents.
• Resolve invoice discrepancies with vendors and internal departments.
• Enter invoices into the accounting system accurately and timely.

Payment Processing

• Prepare and process weekly payment runs, including checks, ACH, wire transfers, and credit card payments.
• Ensure all payments are made in accordance with agreed payment terms.
• Monitor and manage cash discounts and avoid late payment penalties.
• Establish and maintain vendor records.
• Respond to vendor inquiries regarding payments, statements, and account balances.
• Reconcile vendor statements and resolve outstanding issues.
• Ensure vendor compliance documentation is current, including W-9 forms.
• Reconcile accounts payable sub-ledger to the general ledger.
• Investigate and resolve discrepancies on a timely basis.
• Assist with month-end and year-end closing activities.

Compliance and Reporting

• Maintain accurate accounting records and supporting documentation.
• Ensure compliance with company policies, accounting standard, and internal controls.
• Support audit requests by providing documentation and explanations as needed.
• Generate AP reports and assist with analysis of spending and payment trends.

Qualifications

Education & Experience

• Associate's degree in Accounting, Finance, or related field preferred.
• 2+ years of accounts payable or general accounting experience.
• Manufacturing experience preferred.
• Experience with ERP systems and Microsoft Office applications.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize workload and meet deadlines.
• Strong problem-solving and analytical abilities.
• Proficient in Microsoft Excel.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.