Accounts Payable Specialist-Property Management

Roers; Fargo (ND); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in property management is seeking an Accounts Payable Specialist to maintain accurate payable information and manage accounts payable ledgers. The ideal candidate will handle vendor invoices, ensure proper expense allocation, and work closely with property managers. Candidates should possess a degree in accounting or finance, with strong attention to detail and communication skills.

Qualifications

• Solid understanding of basic accounting principles.
• Proven ability to calculate, post and manage accounting and other financial records.
• Combination of education and experience required.

Responsibilities

• Controls expenses by receiving, processing, verifying, and reconciling invoices.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Assists in paying vendors by monitoring discount opportunities.

Skills

Excellent communication skills

Attention to detail

Multi-tasking

Education

Associates or Bachelor’s degree in accounting, finance, or related field preferred

Tools

Sage 300

TimberScan

Appfolio

Job description

The Accounts Payable Specialist will be responsible for properly maintaining payable information including handling of the company’s bills and managing our accounts payable ledgers for our property management entities. It is critical that the AP Specialist have a good understanding of payments, the accounting process; including review of expense reports to assign payment to the proper cost centers, working with vendors and team members, and reconciling monthly statements.

Essential Functions

• Controls expenses by receiving, processing, verifying, and reconciling invoices.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
• Assists in paying vendors by monitoring discount opportunities, verifying federal id numbers, scheduling, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Ensures credit is received for outstanding memos.
• Work with property managers and vendors to ensure invoices are correct and approved
• Work directly with property managers and maintenance staff to ensure invoices are coded to the correct job and job phases.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records.
• Ensure sales tax reporting is correct by calculating requirements on paid invoices.
• Protects organization’s value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities and learning from others.
• Updating and maintaining records of expenditures
• Ensure proper allocation and coding of company credit card expenses.
• Responding to vendor invoice inquiries
• Resolving payment discrepancies and disputes on behalf of the company
• Ability to multi-task in a fast-paced environment
• Excellent communication skills

Education and Experience

• Associates or Bachelor’s degree in accounting, finance, or related field preferred
• Combination of education and experience required
• Solid understanding of basic accounting principles
• Proven ability to calculate, post and manage accounting and other financial records
• Experience with Sage 300, TimberScan, or Appfolio is a plus
• High degree of accuracy and attention to detail

Roers is a Drug-free Workplace and Equal Opportunity Employer