Accounts Payable Specialist

Baptist Health System KY & IN; Indiana (PA); Remote; USD 40,000 - 55,000; Full time

Job summary

A leading healthcare organization is seeking an Accounts Payable Specialist to manage the payables process effectively. This remote role requires a high school diploma and three years of accounts payable experience, with strong skills in Excel and knowledge of general ledger accounts. The ideal candidate will ensure suppliers are paid accurately and efficiently while maintaining working relationships across various departments.

Qualifications

• At least three years’ experience in accounts payable processing.
• Strong knowledge of general ledger accounts and coding.
• Advanced Excel skills including V Lookups and pivot tables.

Responsibilities

• Responsible for the overall payables process ensuring accuracy.
• Review and audit supplier invoices for accuracy.
• Process journal vouchers and monitor urgent vouchers through workflows.

Skills

Proficiency in Microsoft Office Suite

Knowledge of general ledger accounts

Experience in healthcare

Research skills

Attention to detail

Education

High School Diploma

Tools

Microsoft Excel

PeopleSoft

Oracle Cloud

Job description

Baptist Health is looking for an Accounts Payable Specialist to join our team. This is a remote position that requires residency in KY or IN

The Accounts Payable Specialist is responsible for the overall payables process ensuring vouchers are handled accurately and efficiently. The experienced individual performs crucial job duties to ensure suppliers are paid for services and products rendered in accordance with the payables department best practices. Maintains strong working relationships with Baptist locations, suppliers, and other departments.

Codes invoices, check requests, credit memos, and other similar items utilizing the company’s proper general ledger coding structure.

Reviews a high volume of supplier invoice and credit memo documents for accuracy and critical information in order to determine appropriate location in which to charge as well as proper general ledger coding, remittance and payment methods, due dates impacting discounts or late fees, purchase orders, RTVs, or other necessary payables information.

Audits supplier information when processing to notify Accounts Payable Content Coordinators of any necessary updates or corrections to the supplier records.

Follows standard procedures and best practices when entering and processing data within the financial system.

Processes journal vouchers according to acceptable guidelines and monetary thresholds.

Research invoice discrepancies, corrects and resolves denied vouchers, and alleviates voucher and payment holds.

Monitors and ensures urgent vouchers route appropriately through workflows and approvals to payment.

Investigates and resolves issues associated with the processing of purchase order vouchers, invoices, and credit memos.

Performs invoice uploads using Excel templates.

Assists in the communication and interaction with suppliers or locations on a variety of inquiries, reconciliation of statements, and resolution of issues.

Minimum Education, Training and Experience Required

A high school diploma is required with at least three years’ experience in a complex, high-volume accounts payable processing role.

Experience processing payables in a shared service center or multi-location environment preferred.

Strong knowledge of general ledger accounts and coding required with experience in healthcare preferred.

Advanced computer skills including proficiency in Microsoft Office Suite particularly Excel is required with knowledge to perform V Lookups or create pivot tables preferred.

PeopleSoft and / or Oracle Cloud experience preferred but not required.