Accounts Payable Specialist - Project Costing & ERP

VarcoMac LLC; Odenton (MD); On-site; USD 39,000 - 50,000; Full time

Job summary

VarcoMac LLC in Odenton, MD, seeks an experienced Accounts Payable Specialist to support the Accounting/Finance team. You will manage full-cycle AP in a fast-paced electrical construction environment and ensure timely processing of invoices, subcontractor payments, and expense reports.

This role partners with project managers, vendors, and internal teams; requires 2–5+ years in AP, ERP experience, and strong Excel skills; construction familiarity preferred; we offer a competitive pay range and a

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).
• 2–5+ years of accounts payable experience.
• Experience with high-volume processing and job costing.
• Background in construction or electrical industry preferred.
• Experience working with cross-functional teams.
• Strong knowledge of accounts payable processes and internal controls.
• ERP systems experience (Spectrum, Vista, NetSuite).
• Proficiency in Microsoft Excel.
• Knowledge of subcontractor compliance (lien waivers, COIs) preferred.

Responsibilities

• Process high-volume vendor and subcontractor invoices (PO and non-PO).
• Perform 2-way and 3-way matching (invoice, PO, receiving).
• Verify invoice accuracy, pricing, approvals, and coding.
• Ensure proper assignment to jobs, cost codes, and GL accounts; support job costing.
• Maintain vendor records, W-9s, and invoice documentation; reproduce AP aging reports and payment summaries.
• Reconcile AP subledger to general ledger; support month-end close.

Skills

Accounts payable

Job costing

Vendor management

Cross-functional collaboration

Attention to detail

Communication

Education

Associate’s or Bachelor’s degree in Accounting, Finance, or related field

Tools

Spectrum (ERP)

Vista (ERP)

NetSuite

Excel

Job description

VarcoMac LLC in Odenton, MD, seeks an experienced Accounts Payable Specialist to support the Accounting/Finance team. You will manage full-cycle AP in a fast-paced electrical construction environment and ensure timely processing of invoices, subcontractor payments, and expense reports.

This role partners with project managers, vendors, and internal teams; requires 2–5+ years in AP, ERP experience, and strong Excel skills; construction familiarity preferred; we offer a competitive pay range and a