Accounts Payable Specialist — Cash Flow & Compliance

Spencer Fane LLP; Kansas City (MO); On-site; USD 40,000 - 45,000; Full time

Job summary

Spencer Fane LLP seeks an Accounts Payable Specialist to review supporting documents and process invoices for payment across locations. The role supports cash flow, vendor relationships, and compliance with internal policies and regulations.

The position involves preparing use tax filings, processing credit card transactions, reconciling statements, and assisting with month-end close. Strong precision and teamwork are essential across a busy finance team.

Qualifications

• Bachelor’s degree in Accounting or related field preferred.
• Minimum of 3+ years of accounts payable experience with proficiency in cash flow management, invoice processing, vendor account reconciliation and expense control.
• Experience with Aderant or similar financial systems; leveraging technology to enhance efficiency.

Responsibilities

• Process and issue checks for all locations, ensuring accuracy and compliance with internal controls.
• Initiate Wire and ACH payments across locations following procedures and regulatory requirements.
• Compile and maintain vouchers, invoices, and correspondence to support audit readiness and record integrity.
• Review invoices for proper documentation, coding, and approvals in line with firm policies.
• Prepare monthly, quarterly, and annual use tax filings.
• Process firm-wide credit card transactions daily with proper coding and reconciliation.
• Reconcile vendor statements, investigate discrepancies, and maintain vendor relationships.
• Assist with inquiries, approve and process employee expense reimbursements and firm-related invoices.
• Monitor compliance with policy and maintain accuracy.
• Oversee Positive Pay to prevent fraudulent transactions.
• Support monthly collection of purchase card receipts and vouchers.
• Track and verify Non-Deductible Dues for accurate allocation.
• Review rush/priority payment requests balancing urgency with policy.
• Assist with month-end and year-end close procedures.

Skills

Accuracy

Collaboration

Adaptability

Discretion

Client-focused service

Teamwork

Process improvement

Education

Bachelor’s degree in Accounting or related field

Tools

Aderant or similar financial systems

Job description

Spencer Fane LLP seeks an Accounts Payable Specialist to review supporting documents and process invoices for payment across locations. The role supports cash flow, vendor relationships, and compliance with internal policies and regulations.

The position involves preparing use tax filings, processing credit card transactions, reconciling statements, and assisting with month-end close. Strong precision and teamwork are essential across a busy finance team.