Accounts Payable Specialist — Precision & Impact

Make Choteau Home; Great Falls (MT); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

401(k) plan

Employee stock ownership plan

Paid holidays

Sick and vacation leave

Professional development

Discounted personal insurance

Charitable gift-matching

Davidson Day of Giving

Job summary

D.A. Davidson Companies is seeking an Accounts Payable Associate in Montana to support accurate, timely vendor invoice processing, payment activity, and related accounting tasks.

You will work with internal departments and external vendors to ensure coding, approvals, and reconciliations align with firm policies and controls. The role emphasizes attention to detail, integrity, and professional communication, with responsibilities spanning AP processing, card administration, and month-end

Qualifications

• Prior accounts payable, accounting operations, invoice processing, or related financial operations experience preferred.
• Working knowledge of basic accounting principles, invoice processing, payment workflows, account coding, reconciliations, and general ledger concepts.
• Experience with accounting, document management, payment processing, or banking systems; familiarity with Microsoft Office, especially Excel and Word.
• Strong attention to detail, accuracy, organization, and follow-through, with the ability to manage recurring deadlines and competing priorities.
• Ability to research discrepancies, identify exceptions, resolve routine issues, and escalate items when appropriate.
• Demonstrated ability to follow established policies, procedures, approval requirements, and internal control standards.
• Ability to maintain confidentiality and handle sensitive financial, vendor, employee, and firm information with discretion.
• Clear, professional, service-oriented communication with vendors, employees, managers, and cross-functional partners.
• Ability to work independently and collaboratively in a team environment while maintaining accountability and professionalism.
• Ability to adapt to process changes and support continuous improvement in the department.

Responsibilities

• Review, process, code, and submit vendor invoices for payment in accordance with company policies and payment schedules.
• Monitor invoice and payment activity to ensure proper documentation, coding, approvals, and compliance with AP procedures.
• Support corporate card administration, payment processing, reconciliation, and reporting activities, including researching exceptions and aging items.
• Reconcile assigned payment clearing accounts, vendor activity, and other accounts on a weekly or monthly basis; research and resolve discrepancies.
• Process recurring, specialized, and department-specific invoices (investment advisory, facilities, telecoms, etc.).
• Prepare, maintain, and update spreadsheets, reports, and documentation related to invoices, payments, reconciliations, and month-end processing.
• Review banking activity, payment transactions, and related journal entries for completeness and accuracy.
• Communicate with vendors and internal associates to research invoice status, payment inquiries, and missing documentation.
• Perform general administrative and clerical support for the Accounting team, including filing and records support.
• Assist with departmental coverage, special projects, process improvement initiatives, audit requests, and other duties as assigned.

Skills

Attention to detail

Communication skills

Discretion & confidentiality

Organizational skills

Teamwork / collaboration

Tools

Excel

Word

Accounting software

Document management systems

Job description

D.A. Davidson Companies is seeking an Accounts Payable Associate in Montana to support accurate, timely vendor invoice processing, payment activity, and related accounting tasks.

You will work with internal departments and external vendors to ensure coding, approvals, and reconciliations align with firm policies and controls. The role emphasizes attention to detail, integrity, and professional communication, with responsibilities spanning AP processing, card administration, and month-end