Accounts Payable Associate - Great Falls

Make Choteau Home; Great Falls (MT); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

401(k) plan

Employee stock ownership plan

Paid holidays

Sick and vacation leave

Professional development

Discounted personal insurance

Charitable gift-matching

Davidson Day of Giving

Job summary

D.A. Davidson Companies is seeking an Accounts Payable Associate in Montana to support accurate, timely vendor invoice processing, payment activity, and related accounting tasks.

You will work with internal departments and external vendors to ensure coding, approvals, and reconciliations align with firm policies and controls. The role emphasizes attention to detail, integrity, and professional communication, with responsibilities spanning AP processing, card administration, and month-end

Qualifications

• Prior accounts payable, accounting operations, invoice processing, or related financial operations experience preferred.
• Working knowledge of basic accounting principles, invoice processing, payment workflows, account coding, reconciliations, and general ledger concepts.
• Experience with accounting, document management, payment processing, or banking systems; familiarity with Microsoft Office, especially Excel and Word.
• Strong attention to detail, accuracy, organization, and follow-through, with the ability to manage recurring deadlines and competing priorities.
• Ability to research discrepancies, identify exceptions, resolve routine issues, and escalate items when appropriate.
• Demonstrated ability to follow established policies, procedures, approval requirements, and internal control standards.
• Ability to maintain confidentiality and handle sensitive financial, vendor, employee, and firm information with discretion.
• Clear, professional, service-oriented communication with vendors, employees, managers, and cross-functional partners.
• Ability to work independently and collaboratively in a team environment while maintaining accountability and professionalism.
• Ability to adapt to process changes and support continuous improvement in the department.

Responsibilities

• Review, process, code, and submit vendor invoices for payment in accordance with company policies and payment schedules.
• Monitor invoice and payment activity to ensure proper documentation, coding, approvals, and compliance with AP procedures.
• Support corporate card administration, payment processing, reconciliation, and reporting activities, including researching exceptions and aging items.
• Reconcile assigned payment clearing accounts, vendor activity, and other accounts on a weekly or monthly basis; research and resolve discrepancies.
• Process recurring, specialized, and department-specific invoices (investment advisory, facilities, telecoms, etc.).
• Prepare, maintain, and update spreadsheets, reports, and documentation related to invoices, payments, reconciliations, and month-end processing.
• Review banking activity, payment transactions, and related journal entries for completeness and accuracy.
• Communicate with vendors and internal associates to research invoice status, payment inquiries, and missing documentation.
• Perform general administrative and clerical support for the Accounting team, including filing and records support.
• Assist with departmental coverage, special projects, process improvement initiatives, audit requests, and other duties as assigned.

Skills

Attention to detail

Communication skills

Discretion & confidentiality

Organizational skills

Teamwork / collaboration

Tools

Excel

Word

Accounting software

Document management systems

Job description

D.A. Davidson Companies is an independent, employee-owned company with a rich history spanning 90 years. We are dedicated to conducting our business in accordance with the highest standards of integrity and ethics, and delivering outstanding service to our clients and each other. We support a friendly, open and supportive culture, and encourage candid communication and productive engagement that make our companies and each of us better. Just as we work to improve our clients’ financial well-being, we also work to strengthen local communities—and giving back is one of our core values. You can learn more about our company culture and impact in our latest annual report.

Summary/Function:

The Accounts Payable Associate is responsible for supporting the accurate, timely, and controlled processing of vendor invoices, corporate card activity, and related payment transactions. This position works closely with internal departments and external vendors to ensure invoices and payment activity are reviewed, coded, approved, reconciled, and paid in accordance with firm policies, accounting procedures, and internal control expectations.

Qualifications:

• Prior accounts payable, accounting operations, invoice processing, or related financial operations experience preferred.
• Working knowledge of basic accounting principles, invoice processing, payment workflows, account coding, reconciliations, and general ledger concepts.
• Experience working with accounting, document management, payment processing, or banking systems; familiarity with Microsoft Office, especially Excel and Word.
• Strong attention to detail, accuracy, organization, and follow-through, with the ability to manage recurring deadlines and competing priorities.
• Ability to research discrepancies, identify exceptions, resolve routine issues, and **escalate items when appropriate**.
• Demonstrated ability to follow established policies, procedures, approval requirements, and internal control standards.
• Ability to maintain confidentiality and handle sensitive financial, vendor, employee, and firm information with discretion.
• Clear, professional, and service-oriented communication skills, including the ability to interact effectively with vendors, employees, managers, and cross-functional partners.
• Ability to work both independently and collaboratively in a team environment while maintaining a high level of accountability and professionalism.
• Ability to adapt to process changes, support continuous improvement efforts, and contribute to a positive, solutions-focused department culture.
• Ability to maintain regular, predictable attendance.

Duties:

• Review, process, code, and submit vendor invoices for payment in accordance with company policies, approval requirements, and established payment schedules.
• Monitor invoice and payment activity to ensure proper documentation, coding, approvals, and compliance with firm accounts payable procedures.
• Support corporate card administration, payment processing, reconciliation, and reporting activities, including research of exceptions, duplicate submissions, and aging items.
• Reconcile assigned payment clearing accounts, vendor activity, and other accounts on a weekly, monthly, or as-needed basis; research and resolve discrepancies.
• Process recurring, specialized, and department-specific invoices, including but not limited to investment advisory, facilities, telecommunications, and other firm obligations.
• Prepare, maintain, and update spreadsheets, reports, and supporting documentation related to invoices, payments, reconciliations, month-end processing, and management review.
• Review banking activity, payment transactions, and related journal entries for completeness, accuracy, and appropriate support.
• Communicate with vendors and internal associates to research invoice status, payment inquiries, missing documentation, approval questions, and other accounts payable matters.
• Perform general administrative and clerical support for the Accounting team, including document organization, filing, scanning, and records support as needed.
• Assist with departmental coverage, special projects, process improvement initiatives, audit requests, and other duties as assigned.

What we offer:

Competitive salary plus excellent benefits and perks including, but not limited to:

• Company 401(k), employee stock ownership plan, and related retirement benefits
• Generous sick, vacation, and maternity/parental leave programs
• Paid holidays
• Professional development and career growth opportunities
• Discounted personal insurance, including home, auto, and recreational vehicles
• Charitable gift-matching program
• Davidson Day of Giving, our tradition of positively impacting the communities where we live and work

For more than 90 years, D.A. Davidson has built a legacy of integrity, service, and partnership. As an employee-owned company, our success is driven by high standards of business ethics and the belief that our associates are our most important assets. We hope you will consider joining our team.

At D.A. Davidson, we are committed to fostering a diverse environment that supports the development and inclusivity of all employees.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

ACKNOWLEDGMENT

Please answer all questions carefully. By submitting this application for employment, I certify that all of the above information is true and complete and I understand that any falsification or omission of information made by me may disqualify me from further consideration for employment or, if hired, may result in my termination of my employment at any time during the period of my employment, regardless of the amount of time that has passed. California applicants, please see D.A. Davidson’s California Resident Privacy Policy.