Accounts Payable Specialist: Precise Vendor Payments

Pence Construction; Portland (OR); On-site; USD 55,000 - 70,000; Full time

Job summary

Pence Construction is seeking an Accounts Payable Specialist in Portland, OR, to manage the full cycle of vendor invoices and statements, ensuring accuracy and timely payments. The role requires proficient Excel/365 usage and strong attention to detail.

Key duties include invoice entry, PO matching, expense processing, and SOP maintenance, with collaboration across project teams to support subcontractor payments. This is a full-time on-site position.

Qualifications

• Two-year accounting degree or two years of accounts payable or similar processing experience.
• Proficient with MS Excel and Office 365; working knowledge of accounting software.
• Strong written and verbal communication, problem solving, and analytical skills.
• Must be able to read, write and understand English; follow written and verbal instructions.
• Able to work independently and exercise judgment within defined parameters.

Responsibilities

• Daily entry of invoices into the Company's ERP platform.
• Matches job invoices with purchase orders and submits for approval.
• Assigns overhead invoices in system to appropriate personnel for approval.
• Review, process credit card and fuel card statements; code, enter, proper backup and pay.
• Investigates and resolves problems in invoice processing and statements.
• Partners with project teams to ensure accurate and timely payments to vendors and subcontractors.
• Process expense reports.
• Assist with and maintain SOPs for AP.
• Respond to inquiries concerning account status and resolve discrepancies.

Skills

MS Excel

Office 365

Analytical skills

Communication skills

Education

Two-year accounting degree

Tools

ERP system

Accounting software

Office 365

Job description

Pence Construction is seeking an Accounts Payable Specialist in Portland, OR, to manage the full cycle of vendor invoices and statements, ensuring accuracy and timely payments. The role requires proficient Excel/365 usage and strong attention to detail.

Key duties include invoice entry, PO matching, expense processing, and SOP maintenance, with collaboration across project teams to support subcontractor payments. This is a full-time on-site position.