Accounts Payable Specialist: Precise & Timely Invoices

Jobvite, Inc.; California, Northern (MO, KY); Hybrid; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off

Paid holidays

Life insurance

Voluntary benefits

20% employee rent discount after 90  ^

Job summary

Gaines Investment Trust is seeking a detail-oriented Accounts Payable Clerk for our corporate office in La Jolla, CA. The role supports payables across our multifamily portfolio, ensuring invoices are processed accurately and paid on time.

You’ll report to the Accounts Payable Supervisor, collaborate with property teams, and help with month-end close. We value accuracy, organization, and dependable performance in a fast-paced environment.

Qualifications

• 1-3 years of accounts payable or accounting clerk experience
• Proficiency with Microsoft Office, particularly Outlook and Excel
• Yardi experience preferred
• Real estate, property management, or multi-entity accounting experience is a plus

Responsibilities

• Receive, review, code, and enter invoices accurately and on time
• Code invoices to the appropriate property/entity, general ledger account, and accounting period
• Enter approved invoices into Yardi with required supporting documentation
• Review for duplicate invoices and resolve discrepancies
• Match invoices to purchase orders and supporting documentation
• Prepare invoices for scheduled payment runs and monitor due dates
• Maintain vendor records and collect required W-9s and insurance documentation
• Respond to vendor inquiries regarding invoice and payment status
• Reconcile vendor statements and research outstanding items
• Support month-end close and invoice cutoff deadlines
• Maintain accurate and organized accounts payable records
• Work closely with Accounting, Property Managers, Regional Managers, and vendors
• Follow established internal controls and safeguard confidential information

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Education

Associate degree in accounting

Tools

Yardi

Microsoft Office (Outlook & Excel)

Job description

Gaines Investment Trust is seeking a detail-oriented Accounts Payable Clerk for our corporate office in La Jolla, CA. The role supports payables across our multifamily portfolio, ensuring invoices are processed accurately and paid on time.

You’ll report to the Accounts Payable Supervisor, collaborate with property teams, and help with month-end close. We value accuracy, organization, and dependable performance in a fast-paced environment.