Accounts Payable Specialist (Poland)

Arbeitnow; United States; Hybrid; USD 15,000 - 23,000; Full time

Job summary

ElevenLabs is seeking an experienced Accounts Payable Specialist to oversee end‑to‑end vendor invoicing, payments, and month‑end close. You’ll ensure accurate coding, timely payments, and strong vendor relationships from a dynamic startup environment.

Proficiency with NetSuite, Ramp, and Google Workspace is required, along with excellent analytical and communication skills. The role is remote but located in Poland, with the option to work hybrid or in Warsaw.

Qualifications

• Minimum of 2 years of hands‑on experience in an Accounts Payable role.
• Required proficiency with financial systems including NetSuite and Ramp.
• Strong command of Google Workspace tools, including Sheets, Docs, Slides, and Meet.
• Excellent analytical, organizational, and multi‑tasking abilities.
• Exceptional written and verbal communication skills.
• Ability to operate both independently and collaboratively in a fast‑paced team environment.

Responsibilities

• Manage end‑to‑end accounts payable process, ensuring timely payments and accurate vendor records.
• Support month‑end close activities and provide data for audits.
• Maintain AP aging and reconcile related accounts.
• Respond to AP inquiries from employees, contractors, and vendors.
• Coordinate with auditors and external partners as needed.
• Foster positive vendor relationships through timely communication.

Skills

Accounts Payable

Analytical skills

Organizational skills

Communication skills

Independent work

Collaboration

Tools

NetSuite

Ramp

Google Sheets

Google Docs

Google Slides

Google Meet

Job description

About ElevenLabs

ElevenLabs is an AI research and product company transforming how we interact with technology.

We launched in January 2023 with the first human‑like AI voice model. Today, we serve millions of users and thousands of businesses - from fast‑growing startups to large enterprises like Deutsche Telekom and Meta. Our investors are some of the world's most prominent, including Andreessen Horowitz, ICONIQ Growth and Sequoia. We've raised $781M in funding and our last valuation was $22B - multiples of 11, always.
We have expanded from voice into three main platforms:

• ElevenAgents enables businesses to deliver seamless and intelligent customer experiences, with the integrations, testing, monitoring, and reliability necessary to deploy voice and chat agents at scale.

• ElevenCreative empowers creators and marketers to generate and edit speech, music, image, and video across 70+ languages.

• ElevenAPI gives developers access to our leading AI audio foundational models.

Everything we do is the result of the creativity and commitment of our team - builders doing the best work of their lives. We are researchers, engineers, and operators. IOI medalists and ex‑founders. If you want to work hard and create lasting positive impact, we want to hear from you.

How we work

• High‑velocity: Rapid experimentation, lean autonomous teams, and minimal bureaucracy.

• Impact not job titles: We don’t have job titles. Instead, it’s about the impact you have. No task is above or beneath you.

• AI first: We use AI to move faster with higher‑quality results. We do this across the whole company—from engineering to growth to operations.

• Excellence everywhere: Everything we do should match the quality of our AI models.

• Global team: We prioritize your talent, not your location.

What we offer

• Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible.

• Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities.

• Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend.

• Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose.

• Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy.

• Co‑working: If you’re not located near one of our main hubs, we offer a monthly co‑working stipend.

About the Role

You will be responsible for managing the end‑to‑end accounts payable process, ensuring timely and accurate payments, maintaining vendor records, and supporting month‑end close activities. You will serve as a key liaison between our vendors and internal teams to uphold strong financial operations and vendor relationships.

This role requires someone who is proactive, detail‑oriented, and thrives in a fast‑paced startup environment.

• Ensure proper coding, approval, and documentation of invoices in accordance with company policy.

• Schedule and prepare payments in line with vendor terms and internal timelines.

• Maintain and reconcile the AP aging report and monitor outstanding payables.

• Assist in fulfilling audit requests and compiling internal control documentation.

• Support month‑end close activities by reconciling AP and corporate credit card accounts.

• Act as a primary point of contact for accounts payable inquiries from employees, contractors, and vendors.

• Collaborate with auditors and external partners when required.

• Foster and maintain positive relationships with vendors through timely and professional communication.

Requirements

• Minimum of 2 years of hands‑on experience in an Accounts Payable role.

• Required proficiency with financial systems including NetSuite and Ramp.

• Strong command of Google Workspace tools, including Sheets, Docs, Slides, and Meet.

• Excellent analytical, organizational, and multi‑tasking abilities.

• Exceptional written and verbal communication skills.

• Ability to operate both independently and collaboratively in a fast‑paced team environment.

Location

This role is remote but needs to be located within Poland. Option to come either hybrid or full time into our office in Warsaw.

We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or other legally protected statuses.