Accounts Payable Specialist (Part-Time)

Every Child Pediatrics; Thornton (CO); On-site; USD 30,000 - 41,000; Part time

Job summary

Every Child Pediatrics seeks a part-time Accounts Payable Specialist to join our Finance team at 9197 Grant St., Thornton, CO. This in-office role requires 20 hours per week, Monday through Friday, reporting to the Financial Controller.

You will manage day-to-day AP processes, vendor relationships, and accurate financial records for a nonprofit serving Colorado children. Ideal candidates have 4+ years AP experience, strong Excel skills, and proficiency with Bill.com and QuickBooks Online.

Qualifications

• High school diploma or equivalent; accounting coursework preferred.
• At least 4 years of hands-on accounts payable experience.
• Experience with high-volume AP, GL coding, approvals, and reconciliations.
• Healthcare or multi-location organization experience a plus.
• Proficiency with Bill.com and QuickBooks Online.

Responsibilities

• Manage end-to-end AP cycle: invoice receipt, coding, approvals, payment entry, reconciliation.
• Process vendor invoices accurately with proper documentation and workflows.
• Run scheduled payments; monitor AP aging; resolve vendor inquiries promptly.
• Maintain vendor master files, W-9 tracking, and 1099 reporting.
• Support month-end close: accruals, AP reconciliations, GL maintenance.
• Assist audits with supporting documentation; prepare AP reports for Controller.

Skills

Accounts payable

Vendor management

Excel

Independent work

Communication skills

Education

High school diploma

Associate degree in accounting/finance

Bachelor's in accounting/finance

Tools

Bill.com

QuickBooks Online

Job description

Description

We are looking for a part-time Accounts Payable Specialist to join our Finance team at our administrative offices located at 9197 Grant St., Thornton, CO 80229. This is an in-office position requiring 20 hours per week, Monday through Friday. Reporting to the Financial Controller, the Accounts Payable Specialist will have primary responsibility for the day-to-day accounts payable process, including invoice processing, vendor management, payment processing, account reconciliation, and maintaining accurate financial records. Every Child Pediatrics is a nonprofit organization that provides comprehensive, affordable health care to nearly 24,000 Colorado children per year, regardless of their insurance status or ability to pay. We provide compassionate care because we believe that every child deserves the best health care and the opportunity to succeed.

Responsibilities

• Manage the full end-to-end accounts payable cycle, from invoice receipt and coding through approval, payment entry, and reconciliation.
• Process vendor invoices accurately and timely, ensuring proper documentation, approval workflows, and compliance with company policies.
• Execute scheduled payment runs, monitor AP aging reports, and resolve vendor inquiries or invoice discrepancies promptly.
• Maintain complete and up-to-date vendor master files, including W-9 tracking and annual 1099 preparation and reporting.
• Support month-end close procedures, including expense accruals, AP reconciliations, and general ledger maintenance.
• Assist with internal and external audits by researching transactions and providing supporting documentation.
• Prepare AP reports for the Financial Controller and help identify and implement process improvements that enhance efficiency and internal controls.

Requirements

• High school diploma or equivalent required; accounting coursework, associate degree, or bachelor's degree in accounting, finance, or a related field preferred.
• At least 4 years of hands-on accounts payable experience.
• Demonstrated experience managing the full accounts payable process, including high volume invoice management, appropriate GL coding, approval, entry, payment processing, vendor maintenance and reconciliation, processing payments, and recordkeeping.
• Healthcare, medical practice, or multi-location organization experience is a plus.
• Bill.com and QuickBooks Online experience strongly preferred.
• Strong Microsoft Excel skills, including the ability to sort, filter, organize, and analyze financial data.
• Ability to work independently with limited supervision while knowing when to upscale issues.
• Strong written and verbal communication skills.
• Commitment to the mission and values of Every Child Pediatrics.

About Us

Every Child Pediatrics is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. To learn more about our organization, please visit our website at www.everychildpediatrics.org.