Accounts Payable Specialist | PAM Health Corporate

PAM Health; Enola (PA); On-site; USD 42,000 - 60,000; Full time

Job summary

PAM Health in Enola, PA seeks an Accounts Payable Specialist to accurately code invoices, process data in multiple systems, and maintain vendor relationships.

You will verify contracts, review weekly expense reports, and collaborate with the accounting team to ensure correct GL entries and timely payments.

Qualifications

• 1-3 years accounts payable or general accounting experience.
• Superior written and verbal communication skills.
• Detail-oriented with strong data-entry accuracy.
• Proficient in Excel, Word, Outlook.

Responsibilities

• Code invoices, vouchers, and expense reports with correct GL codes.
• Handle vendor correspondence via phone or email.
• Research and resolve routine inquiries about account status and discrepancies.
• Process invoices in multiple systems (PO and Non-PO).
• Monitor hospital accounts with vendors by checking monthly statements.
• Review and approve weekly employee expense reports.
• Verify contracts and service agreements are in place prior to service.
• Research payments and ensure payments are applied accurately.
• Collaborate with accountants to ensure GL entry accuracy.
• Maintain communication between facilities and AP.

Skills

Communication

Organizational skills

Detail oriented

Multi-tasking

Adaptability

Excel

Word

Outlook

PDF

Vendor correspondence

Tools

Excel

Word

Outlook

PDF

Job description

The Accounts Payable Specialist, codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.

• Handles all vendor correspondence via phone or email
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Performs other duties as required to support Accounting Department.
• Process invoices/data entry in multiple software systems (PO + Nonpo)
• Monitors hospital accounts w/ vendors by checking monthly statements
• Process requests from hospitals such as/not limited to: expense reports, doctor stipends, sponsorships.
• Stay on top of entry to prevent service issues with vendors
• Assist in weekly correspondence + sort AP email
• Verify contracts and service agreements are in place prior to service
• Research payments and verify payments are applied accurately
• Mindful of accuracy with data entry
• Working with accountants to ensure accuracy in GL entry
• Review and approve expense reports submitted by employees each week
• 1-3 years accounts payable or general accounting experience
• Excellent written and verbal communication skills
• Strong organizational skills; must be detail oriented
• Ability to multi-task
• Open to change and willing to learn new skills
• Ability to follow up on pending issues
• Ability to meet deadlines
• Proficient in excel, word, outlook, PDF
• Maintain good communication between facilities and AP