Accounts Payable Specialist Palo Alto, CA

LFGroup.ai; Menlo Park (CA); On-site; USD 70,000 - 105,000; Full time

Benefits offered by this job

Stock options

Medical, vision & dental insurance

401(k) retirement plan

Disability & life insurance

Paid vacation (3 weeks)

Job summary

LFGroup.ai is seeking an Accounts Payable Specialist in Menlo Park, CA. The role focuses on accurate invoice processing, PO matching, and timely payments, with strict controls and on-site expectations.

Responsibilities include weekly payment runs, 3-way matching in NetSuite, and vendor statement reconciliation. The position requires at least 1 year in AP and relevant ERP familiarity, with potential to travel to other LFG locations.

Qualifications

• 1 year or more in accounts payable.
• Experience with an ERP and an expense management tool
• Knowledge of payment controls and how payment fraud is attempted
• Accuracy when handling a high volume of invoices
• Associate's or bachelor's degree, or equivalent work experience
• Experience with three-way match in NetSuite or a similar system.

Responsibilities

• Process supplier invoices and match them to purchase orders and receiving records
• Prepare weekly payment runs by ACH, wire and check
• Track contractor retention, lien waivers and insurance certificates before releasing construction payments
• Reconcile supplier statements and resolve discrepancies.
• Process employee expense reports and reconcile corporate cards

Skills

Accounts payable

High volume invoices

PO matching

Attention to detail

Controls and compliance

On-site collaboration

Education

Associate's or bachelor's degree, or equivalent work experience

Tools

NetSuite

ERP systems

Expense management tools

Job description

LFG designs, builds and manages power infrastructure for compute systems and utility providers. The Accounts Payable Specialist makes sure suppliers are paid correctly and on time, and that every payment is supported by an approved order and proof of receipt. The company pays many large construction and equipment invoices, so accuracy and strong controls are essential.

What you will do

• Process supplier invoices and match them to purchase orders and receiving records
• Prepare weekly payment runs by ACH, wire and check
• Track contractor retention, lien waivers and insurance certificates before releasing construction payments
• Reconcile supplier statements and resolve discrepancies.
• Process employee expense reports and reconcile corporate cards

Qualifications

• 1 year or more in accounts payable.
• Experience with an ERP and an expense management tool
• Knowledge of payment controls and how payment fraud is attempted
• Accuracy when handling a high volume of invoices
• Associate's or bachelor's degree, or equivalent work experience
• Experience with three-way match in NetSuite or a similar system.

Additional Requirements

• Willing to work extended hours and/or weekends as needed
• This position is based in Menlo Park, CA, and requires being onsite full-time - hybrid and remote work will not be considered
• Must be willing to travel to other LFG locations

Pay Range: $70,000.00 - $105,000.00

Your actual level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.

Base salary is just one part of your total rewards package at LFG. You may also be eligible for long-term incentives, in the form of company stock or long-term cash awards, as well as potential discretionary bonuses. You will also receive access to comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short-term disability insurance, life insurance, and various other discounts and perks. You may also accrue 3 weeks of paid vacation and will be eligible for 10 or more paid holidays per year. Employees accrue paid sick leave pursuant to Company policy which satisfies or exceeds the accrual, carryover, and use requirements of the law.

LFG is an Equal Opportunity Employer; employment with LFG is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.